Geek Fair 2005 Setup Schedule

This page is for GEEK FAIR coordinators so they can help set up.

Pickups
7-9am One or two volunteers to go with Oso
 * Tents

9-11am One or two volunteers to go with Oso
 * Tables & Barricades (SEUL)
 * Tables (St. Phillip Neary)
 * Popups (City Repair)

1-4pm One or two volunteers need to pickup:
 * Safeway: SE 25th and Hawthorne:
 * 8 bags of Ice
 * 2 full cases PBRs (so, about 50 cans of beer total)
 * ~150 10-12 ounce cups for water
 * 4 or 5 huge boxes of generic band-aids
 * 24 rolls of TP: cheap stuff!
 * Lippman's Party Supplies: 50 SE Yamhill
 * Raffle tickets

Outside Setup
7pm One or two volunteers
 * Put out "No Parking" signs along entire block and parking lot entries

Indoor Setup
3-7pm
 * Move stuff out of the classroom, meeting room, staff lounge
 * Put up signage
 * Clean and stock bathrooms
 * Set up meeting room as bar
 * Set up lab as gaming place
 * Take terminals down in classroom (neatly!)
 * Haul in tables, tents, etc. when they come in
 * Take flourescents down in staff lounge
 * Take down and roll up rugs. Put 'em in lounge
 * Make it pretty

Setup
8:30am
 * Pickup dunk tank

9am-1pm
 * Start filling dunk tank at 9am (takes 2-1/2 to 3 hrs!)
 * At 9:30, send 2-3 volunteers with Ken to pick up towers then put in place
 * Put up stage and backdrop
 * Put up tents
 * Put out tables and chairs
 * Set up T-pony
 * Set up sound
 * Move dumpster in parking lot
 * Volunteer hang-out area, including food
 * Set up water stations and super soakers
 * Sandwich signs at major streets
 * Booth org signs at appropriate tables

Silent Auction
11-1pm
 * Be sure we have all bid sheets and winner-tracking spreadsheet is complete
 * Be sure we have copies of certificates
 * Lay stuff out: prize next to or above bid sheet, with business cards/brochures closeby
 * You might want to tape bid sheets down
 * Put up signage

Kids' Area
noon-1pm
 * Lay out stuff
 * Put up sign
 * get ready for munchkins to come

Info Booth
noon-1pm What should be there:
 * Info booth binder with:
 * Booth list
 * Band list, including which stage they play on, who the sound engineer is for that stage, and who to check in with
 * Program
 * Copy of site plan
 * Raffle items, tickets, and sign
 * Big info booth sign
 * Water and cups

Smashtacular
noon-1
 * Collect implements of destruction
 * Put printers close
 * Get cashbox

Book Sale
noon-1
 * Lay out books
 * Get cash box
 * Signage: books $0.50-1.00