Council 2008 05

When: 21 May 2008 Place: FG Meeting room Facilitator: Martin Scribe: Seamus Minutes Checker: Attendance: Cliff, Dave, Marie, Martin, Nick, Ifny, Matteo, Oso, Walker, Laurel v1.0, Debbie, Vagrant, Phil (late) Last meeting:

CONSENSUS TRAINING
Matteo - presents a wikipedia flowchart for consensus-based decision making. (http://en.wikipedia.org/wiki/Consensus_decision_making)

COMMITMENTS

 * martin and matteo - set up a secure wiki for the building group CARRYOVER
 * Dave and Marie and Laurel - write up something about the (financial) value of our work in the community - CARRYOVER, but Dave estimates that we save the community $7-800k in donated materials (roughly equal to our annual budget).
 * Oso - research the new BAN pledge - DONE (documentation sent to list). Some question of whether the auditing fees include applicant paying for audits of downstream vendors.  Ifny notes that they are pro-FG and probably willing to waive the $200 admin fee.  Seamus COMMITS to trying to get this rolling on FG's end.
 * Oso - write down his conflicts of interest to provide as an example - PARTIALLY COMPLETE (still needs to fill out conflict of interest form and share with the group)
 * martin - put the "doing stuff before meetings" training on the wiki - DONE. Laurel COMMITS to editing it.
 * Dave and/or Ali - report on the status of e-waste - Holding pattern. Input is done.  More next time?
 * laurel - work on the Council Orientation document - CARRYOVER

REPORTS

 * State of the Onion: New collective hires (Ian Young, production coordinator; Daryl Kan, recycling co-coord #2). Warehouse rearrange settling down, working well.  Tour guide responsibilities being pushed to interns to help them learn the building, more training happening.  Lots of classes happening.
 * Vancouver: Ifny is here! Around since November '06. Not a charitable organization for bureaucratic reasons.  Paying staff (4 now) since January '08 at roughly FG Portland wages.  8-10 tons processed / month.  About 10 volunteers each day.  BC has a law similar to the Oregon e-waste law, with implementation by a corporate consortium.  FG Van has done a lot of work with the media to raise awareness of downstream processing of e-waste.
 * Sidewalk Money Handling: Policy has been clarified -- No money should be taken on the street. Cash registers only.  Looking into space redesign to improve throughput.
 * Geekfair: Not really rolling along; Phil would like Council to consider whether it should be a priority, and if it's not, thinks we should communicate it. Outreach is considering this issue right now.
 * Priorities: Shawn (current Outreach Coord) is leaving. Priorities group has recommendation for handling that (see Marketing Coordinator below).  Also discussing whether FG should be open more and exploring costs of those efforts.

BUSINESS

 * Marketing Coordinator: Marketing Coordinator for description of proposal. Smaller amount of time on floor shifts than past position, more focus on job goals.  Entails some increase of hours (6-10? 12-15?) as some of Shawn's floor hours would need covering.

Concern expressed that someone not working many floor shifts might not be a good choice to serve as public face of FG. Proposal is for an open hiring process, keeping that concern in mind as we look for the right fit. "Using the powers of evil in the service of good" suggested as what we're after. Marie suggests that we could use language more carefully to try to demonstrate our cultural values.

Proposal: Remove extra outreach hours from the hiring plan and make Marketing Coordinator top hiring priority. Modify job description before posting to reflect FG cultural values and to reflect that the new hire will need to bias early time on the job to floor shifts to ensure accurate representation of FG. CONSENSUS.

Vagrant commits to sharing his feelings about this position with the hiring commitee. Staff will communicate budgetary requirements to Board.

Commitments

 * martin and matteo - set up a secure wiki for the building group CARRYOVER
 * Dave and Marie and Laurel - write up something about the (financial) value of our work in the community - CARRYOVER, but Dave estimates that we save the community $7-800k in donated materials (roughly equal to our annual budget).
 * Seamus will talk to BAN and try to get process rolling.
 * Oso will fill out conflict of interest form and share with the group
 * Laurel will edit the stuff-to-do-before-meetings page
 * laurel will work on the Council Orientation document - CARRYOVE
 * Vagrant will share feelings about this position with the hiring commitee.
 * Staff will communicate budgetary requirements for Marketing Coordinator to Board.

Next Meeting

 * Facilitator: Oso
 * Scribe: Laurel
 * Consensus trainer: Vagrant
 * Reporters to other meetings?
 * Date and time: June 18, 2008
 * Place: FG meeting rooms
 * List of unfinished business for the next meeting: