Facility

These tasks are overseen by the Administrative Services Department. Facilities & maintenance issues are coordinated by Darryl Kan.

The major goals of Facilities Maintenance work are to make the building functional and safe for its occupants.

Inspection Checklists
Download and print this detailed checklist periodically to make sure that the building is functioning and safe:


 * [[Media:FacilityWalkThrough.ods|Facility Inspection Checklist]]

Inspections completed:
 * 2013: 2/26, 3/26, 4/23, 5/21, 6/25
 * 2012: 2/18, 5/18, 10/27, 12/19
 * 2011: 2/8, 4/22, 6/2, 9/20

This is an overview for reference only:
 * Overview of Monthly Facility Inspection

Floor Plan
Here is the most up-to-date floor plan. It contains layers for:
 * Layout (walls, doors, etc)
 * Upstairs (walls, doors, etc)
 * Emergency Exits
 * Navigation Routes for Volunteers from the Front Desk
 * Room Names (including Upstairs)
 * Utilities
 * First Aid
 * Trash & Recycling
 * Locks
 * Fire Extinguishers
 * Desks


 * [[Media:Fg-floorplan-main.odg|Free Geek Floor Plan (main floor)]]
 * [[Media:Fg-floorplan-upstairs.odg|Free Geek Floor Plan (upstairs)]]
 * [[Media:Fg-floorplan.odg|Free Geek Floor Plan]] (old version with both floors clobbering each other)

Codes

 * Oregon (meta)
 * Oregon Fire

Contractor List
We have used these contractors more than once as of January 2012. Alarm System Central Electronic Alarm 8435 Southeast Stark Street Portland, OR 97216 503-257-9696 Electrical Christenson Electric Co (last used in November 2011, has done medium sized jobs) Portland Paul Garcia - sets up jobs 503-419-3300 main 503-887-7098 cell Volt Electric (used July 2012, did smallish job) Portland Ryan Connor 503-889-6356 cell Ryan at VoltElectric dot org All Pro Electric (used late 2012, did medium sized job) Kevin Poole 6327 SW Capitol HWY, Ste C #280 Portland, OR 97239-2190 Off 5O3-246-0361 Fax 5O3-246-0406 kevin(at)all-pro-electric(dot)com Fire Extinguisher Service Sanderson's Safety and Supply 1101 SE 3rd Ave Portland, OR 97214 503-238-5700 Fire Safety Marc Ham Fire Inspector (inspected Feb 2013) Portland Fire & Rescue 5O3-823-3748 Marc(dot)Ham(at)portlandoregon(dot)gov Glass - Windows and Doors Eastside Glass Co Portland Andy - 971-409-3510 Heating and Cooling Honke Heating Gresham 503-666-3725 Tom Hornoff - 503-209-4035 Locks & Keys Atlasta Lock & Safe Co 702 Grand Ave Portland 503-233-8763 (ask for showroom for lock service) Troy Drog - our regular tech 503-519-0725 cell Security Film - makes glass inpenetrable after smashing Pacific Window Tinting Inc Portland Jared Gray - 503-793-5848

HVAC Service

 * Consult with Santiago before calling contractor below.
 * Honke Heating, Gresham, 503-666-3725; Tom Hornoff 503-209-4035

HVAC Filters
We buy air filters locally from:
 * Air Filter Sales, aka "Cam-Fil" (has many sizes): 1138 SE 10th (at Salmon) 503-233-5101
 * Their regular hours as of May 2013: Mon-Fri 7:00am-3:30pm
 * We order a high-quality filter called a "30-30" which has a green filter material.
 * They have many sizes in stock and can usually quickly make the custom sizes we need.
 * Here's the list* of filters we need for all HVAC units in our facility:

* This list is accurate as of May 2013. Note: *Nominal air filter sizes are 1/2 inch less than written. Exact size is the actual written dimensions.
 * Other Sources - in a pinch, you can also get filters from these other sources. Their filters are not as good for commercial use, but OK for temporary.
 * Hankins (True Value) Hardware - they have 20x20x1 and 20x24x1
 * 1720 SE Hawthorne 503-236-2372
 * Fred Meyer - has common sizes

HVAC Filter Log

 * Filters are changed when they're dirty, usually every 2 to 6 months.
 * They're inspected during Monthly Facility Inspections, and changed as necessary.


 * Evaluating Filter Condition
 * If the filter is solid gray (on the inlet side), change it.
 * If the filter is dirty but not solid gray, it can be used of another month or so.
 * The aluminum framed filter we use in the Treehouse can be reused. Replace the aluminum framed filter with a regular one, wash & dry it, then reuse it when the regular one needs to be replced.

Emergency Egress Lighting Test Log
Emergency Exit Sign lighting is tested monthly and annually for Fire Safety compliance. A map of all 16 (as of Feb 2013) exit signs is on the Free Geek Floor Plan at: The monthly test is holding the test button on the emergency light for 30 seconds continuously. The lighting passes if it stays on and does not get dimmer for the full 30 seconds. The annual test involves cutting power to each emergency light and making sure it can stay on for 1.5 hours. Here's a paper log you can print that the Fire Inspector approved (Marc Ham, Feb 2013):
 * [[Media:Fg-floorplan-main.odg|Free Geek Floor Plan (main floor)]]
 * Print a map to make this job easier.
 * Download the link above, saving it (don't just open it, or you won't be able to customize later).
 * You want only these 4 Tabs to be "Visible" and "Printable": Layout, Room Names, Exit Signs & Lights, and Utilities.
 * Find each tab and double click the tab name. Make sure "Visible" and "Printable" are checked.  Click "OK".  Then Print the page.
 * Here's a chart to help you know which circuit breakers to turn off when you do the annual test. The map you printed will show you a "Unit #" next to each EXIT sign which corresponds to the "Unit #" below in this chart.  The map also shows a lightning symbol near each Electrical Panel so you can find it in the building.
 * [[Media:EmergencyLightTestLog.ods|Emergency Lighting and Exit Sign Test Log]]

Fire Extinguishers

 * Vendor
 * Sanderson's Safety and Supply
 * 1101 SE 3rd Ave
 * Portland, OR 97214
 * (503) 238-5700

Fire Extinguisher Log

 * Inspection tags good for one year. Sanderson used to automatically schedule yearly inspections, but we needed to call them in January 2012 to set up an inspection.

Here's a list of our fire extinguishers in order from North to South.

Central Vacuum Systems

 * We have two central vacuum systems for cleaning computers:
 * One for the Secure Data Area
 * A second system for the Build Evaluation and Test Area.
 * The vacuum units themselves are located above in the Attic / Mezzanine (for SDA) and the Treehouse (for BETA).
 * Checking the vacuum bags for each system is a monthly duty for the person in charge of facilities.

BETA Central Vacuum

 * The BETA Central Vacuum unit is located upstairs in the Treehouse.
 * Near the SW corner of the Treehouse, you'll see a large wooden box about the size of a water heater.
 * The box is a sound muffler for the actual vacuum.

Changing the BETA Vacuum Bag

 * Don't do this job if you have dust allergies. Even if you don't, you might want to wear a dustmask.
 * Go upstairs into the treehouse and locate the large wooden box near the SW corner.
 * Turn off the power strip to the right of the wooden box, then pull the box back at least 3 feet so you can check the bag.
 * Undo the two clips along the waistline of the vacuum, then undo the hanging cannister from the unit above.
 * Check the vacuum bag for fullness. The bag itself is like a shower cap.  If it's full, carefully pull it down.
 * Replace it with one of the bags on top of the vacuum unit.
 * If we're running low on bags, remember to make an R/T ticket in the Supplies queue.
 * Replace the cannister and snap the clips securely.
 * Push the wooden "muffler" box back in place.

SDA Central Vacuum

 * The SDA Central Vacuum unit is located upstairs in the Attic / Mezzanine.
 * After you go up the stairs, turn right to face the Attic. The North wall is on your left.
 * The vacuum unit is the large red drum mounted in the center of the North Wall.

Changing the SDA Vacuum Bag

 * Don't do this job if you have dust allergies. Even if you don't, you might want to wear a dustmask.
 * Take note that the vacuum is plugged into the higher of the two nearby plug boxes.
 * Unplug the vacuum.
 * Undo the two clips along the waistline of the vacuum, then undo the hanging cannister from the unit above.
 * If the bag is full, pull it down and replace it with one of bags nearby.
 * If we're running low on bags, remember to make an R/T ticket in the Supplies queue.
 * Replace the cannister and snap the clips securely.
 * Plug the vacuum back into one of the upper plugs.

HVAC UNIT INFO
units listed from north to south


 * WAREHOUSE
 * Located in the Warehouse, next to the door from Pre Build.
 * Serves the Warehouse
 * Thermostat is programmable, on a pillar, near Advanced Recycling (near the east windows).
 * Model
 * Gas valves are located at the unit and at the meter.Gas line runs through Black Hole, then along back wall through Eval, Build, Back Stage, and out near rollup door. Facing meters, it is the one on the right.
 * Electrical switch at the unit.
 * Info -Gas Unit, no Air Conditioning.


 * RECEIVING
 * Located in the attic space above Receiving, with air conditioning condenser on roof.
 * Serves Receiving area, basic test area.
 * Thermostat is programmable, on wall of Receiving.
 * Model
 * Gas
 * Electrical switch at the unit.
 * Info - Gas Unit with Air Conditioning.


 * ADVANCED TEST
 * Located in Treehouse above Advanced test.
 * Serves Advanced Test, Hardware ID.
 * Thermostat Programmable, located on east wall Advanced Test.
 * Model - Day & Night - 394GAW060175
 * Gas
 * Electric furnace, fed from panel on north wall of Advanced Test.
 * Info -


 * STORE
 * Located above fancy bathroom.
 * Serves store
 * Thermostat programable, located on north wall of Thrift Store.
 * Model
 * Gas?
 * Electric
 * Info - Has air conditioning.


 * SERVER ROOM
 * Located in Server Room which is east of Build, north of MacLand.
 * Serves Server Room only
 * Thermostat located in Server Room
 * Model Fujitsu - mini-split
 * Gas
 * Electric Air conditioning only. Condenser located on roof.
 * Info -


 * RECEPTION / TECH SUPPORT / A/V-ONLINE SALES / MAC-LAND / BUILD
 * Located On roof above Mac Land.
 * Serves all space from Reception to Build.
 * Thermostat is programable, located on south wall of Lab. Honeywell TH800 Series [[Image:VisionPro Owner manual.pdf]]
 * Model -
 * Gas runs across roof, shut offs at unit and meter. Meter at south rollup door is second from left facing meters, same meter feeds other units.
 * Electric
 * Info - Gas unit with air conditioning.


 * CLASSROOM / LAPTOPS
 * Located On roof above Store
 * Serves Classroom and Laptop Build
 * Thermostat programmable, located on north wall of the classroom near the door to Lab. Honeywell TH800 Series [[Image:VisionPro Owner manual.pdf]]
 * Model
 * Gas shut off's at roof unit, and at south rollup door,meter second to left, facing meters, shared by other units (to be documented later).
 * Electric
 * Info - Gas unit with air conditioning

check drain above store


 * MEETING ROOM / MONKEYHOUSE / BIG KITCHEN
 * Located in Wine Cellar closet upstairs.
 * Serves meeting room, Monkeyhouse, Lounge, Library, Kitchen
 * Thermostat programmable - located in Community Internet / Library.
 * Model
 * Gas
 * Electric with air conditioning. Condenser located on roof.
 * Info -

THERMOSTATS

 * Locations listed in Unit Info above.
 * Batteries in programable thermostats should be changed annually
 * Month ?
 * Two AAA batteries each

PGE METER INFORMATION
(Listed from left to right when facing meters)
 * Meter One, key P-A, account# ends in 8657 7, Service Address: 1711 SE 10th Ave, A
 * Meter Two, key P-A, account# ends in 8658 5, Service Address: 1711 SE 10th Ave, B
 * Meter Three, Key P-A, account# ends in 8659 3, Service Address: 1731 SE 10th Ave
 * Meter Four, key P-A, account# ends in 8660 1, Service Address: 1735 SE 10th Ave
 * Meter Five, key P-B, account# ends in 8661 9, Service Address: 1741 SE 10th Ave
 * Meter Six, key P-B, services north upstairs (McGuire's other tenants)