Booth Confirmation Letter
Thanks for staffing a booth at this year's Geek Fair! Free Geek's 2005 street party promises to be fun and exciting: 16 performers, organic food, the T-pony, kids' activities, printer smashing, and a great silent auction will make the day enjoyable for everyone.
I wanted to send this email to you to confirm that you're on our list and we'll be expecting you. I also want to give you some logistical info so that the people staffing your booth will know what to expect.
Add this if it applies: As a reminder, if you haven't already sent it in, your booth payment is due on July 8th. Send your check to:
1731 SE 10th Ave.
Portland, OR 97214
Additionally, if you'll be able to bring a pop-up canopy for your booth, let me know soon.
If you have any further questions, or just need to contact me for something, send an email to <firstname.lastname@example.org> or give me a call at <555-1212>.
WHEN/WHERE: The fair lasts from 1pm until 7pm, and will be located at 1731 SE 10th Avenue (2.5 blocks south of Hawthorne) in front of the Free Geek facility. We'd love for your booth to be up and running the whole time. Your booth volunteers should come to the info booth right in front of Free Geek to find out where to set up.
Geek Fair can be reached on Tri-Met bus route numbers 14, 10, 70, or 4.
For a street map of the area, go to: http://tinyurl.com/47ib
PARKING: Booth volunteers are welcome to park at the corner of SE 10th and Market to drop off supplies, but then must move their cars. Unfortunately, we can't offer parking in our parking lot, as we'll be using it for the event. There is timed and un-timed street parking available all around the fair.
WE'LL PROVIDE: A 6- or 8-foot table, two chairs, and a canopy.
WEATHER: It'll probably be hot. The people staffing your booth should be sure to bring plenty of water. Part of the fair will be inside our air-conditioned facility, so they can get out of the heat if they need to.
FOOD: Vegan, vegetarian, and carnivorous food will be available for purchase from the food tent at the fair. If your volunteers want to save some money, they should bring their own.
Once again, thanks for helping to make this event great.
I'll see you at Geek Fair!
<yer name here> Geek Fair Booth Coordinator http://freegeek.org/geekfair
Many thanks to Geek Fair Five! sponsors: Scrap, Roots Organic Brewery, CD Baby, The City Repair Project, KBOO, Backspace, and Southeast Uplift Neighborhood Association.