View source for Specific Options for Reducing Staffing Costs

This is part of the [[Reduction Committee Tasks]].

As we review everything, we need to spell out what specific measures we could take. We'll need to estimate the financial costs and savings of each, the other costs (staffing shortages, impact on programs, etc.), and the problems associated with each option.

Target #1 = $2,700.

Target #2 = $5,400 (including target #1).


== Across the board wage cut ==
A 5% wage cut would save us $1,162.58. We spend $23,251 / month on non health care benefits. Cutting more than 5% would make it difficult for some people on staff to make pay for rent, bills, and food.

== Voluntary hours cuts ==
Monthly cost of collective member/hour/week = $52.96. 

The following people have offered voluntary hours cuts:

{| border="1"
| Dave    || 1.75    || x$47.19 || $82.58 
|-
| Geiner  ||7      || x$47.19 || $330.33 
|-
| Jhasen ||10      || x$47.19 || $471.90 
|-
| Jon    ||12      || x$47.19 || $566.28 
|-
| Laurel  ||4.5    || x$47.19 || $212.36 
|-
| Liane   ||4      || x$47.19 || $188.76 
|-
| Martin ||10      || x$47.19 || $471.90 
|-
| Michael ||5      || x$47.19 || $235.95 
|-
| Rick    ||6      || x$47.19 || $283.14 
|-
| Shawn   ||8      || x$47.19 || $377.52 
|-
| Subtotal ||68.25 || x$47.19 || $3,220.72
|-
| Matthew ||5      || x$34.30 || $171.50 
|-
| TOTAL || || ||$3,392.22 
|}
 
=== Calculations ===
* Total non health care cost for staff in January 2005: $23,251.18.
** Intern cost: $1,443.90 (6.21%)
** Collective cost: $21,807.28 (93.79%)
* Total staff hours worked per week: 479
** Intern hours: 40
** Collective hours: 439
* Cost per hour: $48.54
** Cost per intern hour: $36.10
** Cost per collective hour: $49.67
* Cost per hour after 5% wage reduction: $46.11
** Intern: $34.30
** Collective: $47.19

== Voluntary unpaid leaves of absence ==

The following people have offered voluntary leaves of absence:

{| border="1"
| Nathan     || 15 hours in March =    ||  $163.35 
|-
| Laurel     || 40 hours in March =    ||  $435.60 
|-
| Laurel     || 64 hours in April  =    ||  $696.96 
|-
| Jhasen     || 1 month (May)   = || $1,510.00
|-
| Liane      || 1 month (June)  =  || $1,510.00
|-
| Martin     || 1  month        =  || $1,510.00
|-
| TOTAL      ||                   || $5,825.91
|}
=== Calculations ===
*Health and Dental cost: $283.00
*32 hour collective member with health care = $1,793.08
*32 hour collective member without health care = $1,510.08 
*20 hour collective member with health care = $1,226.00
*20 hour collective member without health care =  $943.80 
*20 hour/week intern =  $686.00

== Job performance based cuts ==

== Program and job function based cuts ==
== Potential Recommendations ==
; 5% pay cut
:$1,162.58 per month savings effective March 1 (retroactive)
; Unpaid leave for Laurel and Nathan in March (during vacation)
:$608 for the month of March only
; Marlin layed off
:$1,056.00 per month savings which don't kick in until vacation pay is paid off (June or so)
; Other staggered voluntary leaves of absences
: $800.00 Laurel in April
: $1,584.00 Jhasen in May
: $1,584.00 Liane in June
; Voluntary hours reductions already scheduled:
: $402.00 Rick dropping to 20 hours May and beyond
; Geiner leaving
: $1,056.00 per month when it starts, assuming we add 12 hours to Michael's schedule and get him to split time between printers and tech support

Month by month this breaks down like:
{| border="1"
| March || $1,770.58  
|-
| April || $1,962.58  
|-
| May || $4,204.58  
|-
| June || $5,260.58  
|-
| July || $3,676.58  
|-
| August || $3,676.58  
|-
| 6 MONTH TOTAL: || $20,551.48 
|-
| MONTHLY AVERAGE: || $3,425.25  
|}

This leaves us around $2,300 short of the round 2 target. To make this up in hours reduction, we'd need to cut an additional 46 hours from the schedule which would mean another layoff and hours reduction for remaining collective members. Since covering all available shifts will already be strained, this would mean cutting back programs of some sort. We're not offering recommendations for this extra $2,300 -- just the options.

=== Weaknesses of these recommendations ===
;Cuts don't kick in fast enough
:March and April don't meet the $2,700 round 1 target. It is not until May that we see the full savings. This could change significantly if Geiner leaves earlier than expected. (If Rick cuts his hours in April -- rather than May as assumed -- we could be near the $2,700 target in April, but we'd still be around $450 short.)
;Some cuts are based on temporary measures.
:The average cut is $3,425.25, but $762.67 of that comes from voluntary leaves, which are temporary by nature. If income is flat, that would leave us a few dollars short of the round 1 target in the long run. 
;There's a lot of work to be covered by less people.
:With Geiner gone, Rick's hours reduced, and Marlin laid off, we've cut 48 hours from the weekly schedule that will need to be picked up by other staff (even assuming we add 12 hours somewhere to help cover printers). We will need to try to make things more efficient, recruit volunteers to do more work, etc. to counteract this. All of this will need to go on while we figure out a way to address the underlying problem of needing to increase income.

== Voluntary Leaves of Absence Scenarios ==
=== Jhasen takes off May ===
* Savings $1,584 (one time)
;Shuffling people around
:Oso, Liane, Shawn, Laurel, and Richard could all cover (some need training)
:Matthew (would require Front Desk coverage) 
:Jon (receiving)
:Nathan (Black Hole)

=== Liane takes off June ===
* Savings $1,584 (one time)
;Shuffling people around
:Computers for Kids on hold
:BBBees and PB/BBBB needs coverage

=== Martin takes off one month ===
* Savings $1,450 (one time)
;Shuffling people around
:Oso or Liane could cover
:Matthew could cover (Reception affected)
:Nathan (Black Hole)

=== Laurel takes some time in April ===
* Savings $800 (one time)
;Shuffling people around
:Adoption classes, LPI exams
:Potential education income stream might get postponed

== Voluntary Hours Reduction Scenarios ==
Calculated based on the assumption that the above recommendations are taken and in effect.

=== Jhasen goes to 22 hours ===
* Savings $503 / month
;Shuffling people around
:(see above)

=== Jon goes to 20 hours ===
* Savings $604
;Shuffling people around
:BBBees coverage needed
:Forklift operation (Jhasen and maybe Oso)

=== Martin goes to 20 hours ===
* Savings $453 / month
;Shuffling people around
:(see above)

=== Rick goes to 20 hours ===
* Savings $402
;Shuffling people around
:Dave, Martin, Richard
:Oso, Liane, Shawn, Michael, Nathan

=== Shawn goes to 24 hours ===
* Savings $402
;Shuffling people around
:PB/BBBB and Reception
:Event coordination and volunteer outreach would suffer

=== Many people take off 3-4 hours ===
* Savings $151-201 per person
* $1,208-$1,610
* People affected: Liane, Laurel, Michael, Jhasen, Jon, Martin, Rick, Shawn
;Shuffling people around
:(too complex to detail)

== Layoff Scenarios ==
Calculate these based on the assumption that the above recommendations are taken and in effect.

=== Geiner Leaves ===
* Savings $1,867
;Shuffling people around
:Someone needs to be trained to cover printerland.
:Front Desk coverage needed.

=== No Intern in Store ===
* Savings $700
:(see above)

=== No Intern at Front Desk ===
* Savings $700
:

=== Layoff Dave ===
* Savings
;Shuffling people around

=== Layoff Jhasen ===
* Savings
;Shuffling people around

=== Layoff Jon ===
* Savings $1,867
;Shuffling people around
:(see above)

=== Layoff Kathie ===
* Savings
;Shuffling people around

=== Layoff Laurel ===
* Savings
;Shuffling people around

=== Layoff Liane ===
* Savings
;Shuffling people around

=== Layoff Martin ===
* Savings
;Shuffling people around

=== Layoff Michael ===
* Savings
;Shuffling people around

=== Layoff Nathan ===
* Savings
;Shuffling people around

=== Layoff Oso ===
* Savings
;Shuffling people around

=== Layoff Richard ===
* Savings
;Shuffling people around

=== Layoff Rick ===
* Savings
;Shuffling people around

=== Layoff Shawn ===
* Savings
;Shuffling people around