Beancounting - Revision history

MichaelWestwind: a few changes

2013-05-03T17:36:50Z

a few changes

2013-04-26T22:58:38Z

Special deposits

2010-07-06T20:19:25Z

2010-06-22T21:44:57Z

Get Ready

2010-04-29T20:30:10Z

Prep Tills and Gather Checks / Excess Money: Starting till amount is 250 for Thrift Store, 100 for Donor Desk

2010-04-29T20:25:57Z

Organizing the Tills

2010-04-23T00:32:20Z

Special Tills

2010-04-23T00:27:55Z

Special Tills

2010-04-23T00:26:22Z

Special deposits

2010-04-17T18:15:54Z

guess we're not counting beans in the monkeyhouse anymore...

@@ Line 2: / Line 2: @@
 ''Beancounting'' is a job that needs to be after a cash till is pulled from the front desk or thrift store. The staff member counts the money from till, transfers it into the safe, and makes the till ready for the next shift.
-== The Bookkeeping Toolbox ==
+== Where ==
-It's easiest to do beancounting upstairs since this is where the Bookkeeping Toolbox and the safe currently live.  The Bookkeeping Toolbox should contain:
+Beancounting should be done in the Escape Hatch where the Bookkeeping supplies and the safe currently live.
 == The Till ==
@@ Line 43: / Line 37: @@
 === Get Ready ===
 # Get the uncounted tills and the cash box from the safe.
 # Start an e-mail addressed to beancounters@lists.freegeek.org.  (Subject is "Till Report [date]")

@@ Line 186: / Line 186: @@
 Huzzah!!! You're done!
 ====Special deposits====
-Once a week or so, there should be a deposit made of checks that did not go through the tills and any extra change.  These are set up the same way as regular deposits, but are labelled "special deposit" at the top.
+Once a week or so, there should be a deposit made of checks that did not go through the tills and any extra change.  These are set up the same way as regular deposits, but are labelled "special deposit" at the top.  They go to a different bank (Capital Pacific) as opposed to the other deposits (First Tech).
 ==Special Tills==

@@ Line 195: / Line 195: @@
 * [[Checking the checks]]
-[[Category: Howto]]
+[[Category: Procedures]]
 [[Category: Accounting]]

@@ Line 51: / Line 51: @@
 #* Make sure to fill in the date, FD or TS, and your name at the bottom.
 #* When starting the FD till, clear our entries from the TS till.
 === Count the Checks & Credit Cards ===

@@ Line 129: / Line 129: @@
 # If you need coins, take them straight from the cash box (no need to put anything into the cash box).
 # Get 2 fresh End of Shift reports from the Bookkeeping Toolbox, and fill in your name, today's date, and appropriate money amounts.
-# Don't forget to enter $100 for the starting total.
+# Don't forget to enter the appropriate starting total amount ($100 for Donor Desk; $250 for Thrift Store).
 # Do this for both tills.
 # Fold the sheets and put them in the left-most bill holding spot in the cash drawer.

@@ Line 30: / Line 30: @@
 === Organizing the Tills ===
-* There are 3 sets of Tills
+* There are 3 sets of tills
 * Open the door on the safe that's the 2nd from the bottom.
-* You should find 2 fresh tills that can out to the Front Desk and Thrift Store.
+* You should find 2 fresh tills that are ready to take to the Front Desk and the Thrift Store.
 * Now open the bottom door of the safe.
 * Find the 2 fresh tills from the bottom and move them up to the other door's shelf.
@@ Line 38: / Line 38: @@
 * You should have 2 "used" tills from the previous business day left in the bottom shelf.  It's OK to leave this bottom door unlocked while you're counting.
 * Unlock the door on the safe that's the 3rd from the bottom.  It's also OK to leave this unlocked while you're counting.
-* If you take a break (even a short one) while counting, put away cash.
+* If you take a break (even a short one) while counting, put away the cash and make sure all doors to the safe are locked.
 == The Job ==

@@ Line 188: / Line 188: @@
 ==Special Tills==
-Every so often a special till is created to use at an event.
+Every so often a special till is created to use at an event.  The cash used for these tills usually comes out of the Bills for Change and will need to be made up, either out of the regular deposits, or out of the special till when it comes back.  The main difference in beancounting for the special till is that none of it is in the database, and none of it is credit cards, so the main thing is to verify the amount, and make sure cash out is properly tracked.
 == See Also ==

← Older revision		Revision as of 00:27, 23 April 2010
Line 188:		Line 188:

	==Special Tills==		==Special Tills==
		+	Every so often a special till is created to use at an event.

	== See Also ==		== See Also ==

@@ Line 3: / Line 3: @@
 == The Bookkeeping Toolbox ==
-It's easiest to do beancounting in the [[Monkeyhouse]] since this is where the Bookkeeping Toolbox and the safe currently live.  The Bookkeeping Toolbox should contain:
+It's easiest to do beancounting upstairs since this is where the Bookkeeping Toolbox and the safe currently live.  The Bookkeeping Toolbox should contain:
 * An endorsement stamp for checks received