Board Secretary - Revision history

Rfs at 19:32, 24 October 2014

2014-10-24T19:32:12Z

Mkille at 00:18, 14 August 2013

2013-08-14T00:18:03Z

Ideath: directory item elaboration approved at board meeting dec 2012

2011-12-15T19:28:46Z

directory item elaboration approved at board meeting dec 2012

Ideath: fixing formatting

2011-12-14T05:03:11Z

fixing formatting

Ideath: this suggested wording belongs here.

2011-12-14T04:35:35Z

this suggested wording belongs here.

Ideath at 05:46, 27 November 2011

2011-11-27T05:46:49Z

Ideath at 05:55, 28 October 2011

2011-10-28T05:55:53Z

Ideath: will be? is!

2011-06-17T16:44:14Z

will be? is!

Ideath: update status

2011-06-10T03:20:33Z

update status

Ideath at 16:24, 6 May 2011

2011-05-06T16:24:11Z

← Older revision		Revision as of 19:32, 24 October 2014
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		+	{{Migrated}}
		+	[https://docs.google.com/document/d/1UIncsCRvKOVkFiPNOr4HSfTZ-29Z84oQ_WWg0Kc4ipc/edit?usp=sharing Link]
		+
	{{cleanup}}		{{cleanup}}

← Older revision		Revision as of 00:18, 14 August 2013
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		+	{{cleanup}}
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	The board secretary is an important role for ensuring the organization's transparency and accessibility, as well as the effectiveness of the board. This role is in the bylaws; the secretary should be familiar with [[Bylaws#Section_1._Officers.\|the description therein]] and other legal responsibilities described in [http://www.leg.state.or.us/ors/065.html the Oregon Nonprofit Corporation Act].		The board secretary is an important role for ensuring the organization's transparency and accessibility, as well as the effectiveness of the board. This role is in the bylaws; the secretary should be familiar with [[Bylaws#Section_1._Officers.\|the description therein]] and other legal responsibilities described in [http://www.leg.state.or.us/ors/065.html the Oregon Nonprofit Corporation Act].

@@ Line 7: / Line 7: @@
 * '''Create and deliver notices as required by [[bylaws]].''' This includes notice of a special meeting and notice of potential bylaw amendments.
 * '''Moderate board-related email lists''', including the directors list and the board-announce list, or delegate the task.
-* '''Maintain board directory.'''
+* '''Maintain and distribute a board directory''', including contact information for the staff liaisons.
 * '''Maintain board handbook.'''
 * '''Authenticate the records of Free Geek as duly authorized or required.'''
 <noinclude>
 ==About this document==
-This document was developed by the [[Board recruitment committee]] pursuant to [http://lists.freegeek.org/pipermail/minutes/2011-April/001105.html board instructions], April 2011 and the approved [[2011 governance proposal]]. It was approved by the board on [http://lists.freegeek.org/pipermail/minutes/2011-May/001122.html May 18].
+This document was developed by the [[Board recruitment committee]] pursuant to [http://lists.freegeek.org/pipermail/minutes/2011-April/001105.html board instructions], April 2011 and the approved [[2011 governance proposal]]. It was approved by the board on [http://lists.freegeek.org/pipermail/minutes/2011-May/001122.html May 18]. Minor amendment approved at December 2012 board meeting.
 ==Discussion==

@@ Line 7: / Line 7: @@
 * '''Create and deliver notices as required by [[bylaws]].''' This includes notice of a special meeting and notice of potential bylaw amendments.
 * '''Moderate board-related email lists''', including the directors list and the board-announce list, or delegate the task.
-* '''Maintain board directory.''' {{Template:SuggestedWording|The Secretary will maintain and distribute a board contact list, including contact information for the staff liaisons.|--[[User:Ideath|Ideath]] 04:35, 14 December 2011 (UTC)}}
+* '''Maintain board directory.'''
 * '''Maintain board handbook.'''
 * '''Authenticate the records of Free Geek as duly authorized or required.'''

@@ Line 7: / Line 7: @@
 * '''Create and deliver notices as required by [[bylaws]].''' This includes notice of a special meeting and notice of potential bylaw amendments.
 * '''Moderate board-related email lists''', including the directors list and the board-announce list, or delegate the task.
-* '''Maintain board directory.'''
+* '''Maintain board directory.''' {{Template:SuggestedWording|The Secretary will maintain and distribute a board contact list, including contact information for the staff liaisons.|--[[User:Ideath|Ideath]] 04:35, 14 December 2011 (UTC)}}
 * '''Maintain board handbook.'''
 * '''Authenticate the records of Free Geek as duly authorized or required.'''

← Older revision		Revision as of 16:44, 17 June 2011
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−	The board secretary ~~will be~~ an important role for ensuring the organization's transparency and accessibility, as well as the effectiveness of the board. This role is in the bylaws; the secretary should be familiar with [[Bylaws#Section_1._Officers.\|the description therein]] and other legal responsibilities described in [http://www.leg.state.or.us/ors/065.html the Oregon Nonprofit Corporation Act].	+	The board secretary is an important role for ensuring the organization's transparency and accessibility, as well as the effectiveness of the board. This role is in the bylaws; the secretary should be familiar with [[Bylaws#Section_1._Officers.\|the description therein]] and other legal responsibilities described in [http://www.leg.state.or.us/ors/065.html the Oregon Nonprofit Corporation Act].

	* '''Ensure accessibility of archives.''' The board's archives need to include all minutes and ancillary materials necessary to make the board's decisions understandable. They need to be complete and readable, and easily available to all board members.		* '''Ensure accessibility of archives.''' The board's archives need to include all minutes and ancillary materials necessary to make the board's decisions understandable. They need to be complete and readable, and easily available to all board members.

@@ Line 1: / Line 1: @@
 The board secretary will be an important role for ensuring the organization's transparency and accessibility, as well as the effectiveness of the board. This role is in the bylaws; the secretary should be familiar with [[Bylaws#Section_1._Officers.|the description therein]] and other legal responsibilities described in [http://www.leg.state.or.us/ors/065.html the Oregon Nonprofit Corporation Act].
@@ Line 11: / Line 10: @@
 * '''Authenticate the records of Free Geek as duly authorized or required.'''
-==About this draft==
+==About this document==
-This document is being developed by the [[Board recruitment committee]] pursuant to [http://lists.freegeek.org/pipermail/minutes/2011-April/001105.html board instructions], April 2011 and the approved [[2011 governance proposal]]. It will be submitted to the board for approval on May 18.
+This document was developed by the [[Board recruitment committee]] pursuant to [http://lists.freegeek.org/pipermail/minutes/2011-April/001105.html board instructions], April 2011 and the approved [[2011 governance proposal]]. It was approved by the board on [http://lists.freegeek.org/pipermail/minutes/2011-May/001122.html May 18].
 ==Discussion==

@@ Line 4: / Line 4: @@
 * '''Ensure accessibility of archives.''' The board's archives need to include all minutes and ancillary materials necessary to make the board's decisions understandable. They need to be complete and readable, and easily available to all board members.
 * '''Policy maintenance.''' Policy decisions of the board need to be organized in such a way that they are easily referenced by anyone in the organization, and so that they can be evaluated and updated as needed.
-* '''Make sure board agenda & meeting materials are produced in a timely way.''' The secretary does not need to take all minutes, but must make sure that minutes are taken (both for the board as a whole and for committees of the board), up to standards, and archived appropriately.
+* '''Make sure board agenda & meeting materials are produced in a timely way.''' The agenda and supporting materials (proposals, reports, etc.) need to be prepared and distributed in advance of meetings.
 * '''Create and deliver notices as required by [[bylaws]].''' This includes notice of a special meeting and notice of potential bylaw amendments.
 * '''Maintain board directory.'''