Collins Foundation Final Report - Revision history

Kevin.Williams at 00:21, 19 July 2014

2014-07-19T00:21:02Z

Rfs at 21:04, 3 April 2014

2014-04-03T21:04:48Z

Kathey at 17:44, 12 June 2009

2009-06-12T17:44:45Z

MichaelWestwind at 13:37, 11 April 2007

2007-04-11T13:37:41Z

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QbvQt9 at 22:59, 10 April 2007

2007-04-10T22:59:20Z

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Ali at 23:27, 7 February 2007

2007-02-07T23:27:27Z

Ali at 01:42, 7 February 2007

2007-02-07T01:42:06Z

Ali at 02:58, 2 February 2007

2007-02-02T02:58:24Z

Ali at 02:29, 2 February 2007

2007-02-02T02:29:25Z

Ali at 02:02, 1 February 2007

2007-02-01T02:02:00Z

← Older revision		Revision as of 00:21, 19 July 2014
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		+	[https://docs.google.com/a/freegeek.org/document/d/1WzUO2bnRlDOG04QV-Zok86vgEmjZvZkJhi0QSKDnNDY/edit?usp=sharing Link]
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	'''Collins Foundation Final Report'''		'''Collins Foundation Final Report'''

← Older revision		Revision as of 21:04, 3 April 2014
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	'''Collins Foundation Final Report'''		'''Collins Foundation Final Report'''

← Older revision		Revision as of 17:44, 12 June 2009
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	Overall income is our total income over the year, including grants, fundraisers as well as all daily operatonal income. Total expenses is the total amount of money we spent over the year including remodeling expenses as well as operational expenses. As it clear from the chart, Free Geek is well on its way to financial self-sustainability!		Overall income is our total income over the year, including grants, fundraisers as well as all daily operatonal income. Total expenses is the total amount of money we spent over the year including remodeling expenses as well as operational expenses. As it clear from the chart, Free Geek is well on its way to financial self-sustainability!
		+
		+	[[Category:Grantwriting]]
		+	[[Category:Fundraising]]

@@ Line 13: / Line 13: @@
 Date: July 2004
-==Purpose of the Grant==
+==PURPOSE OF THE GRANT==
 This grant helped fund the second phase of a larger three phase organizational expansion project designed to increase our impact in the community and increase our operational income to the point that all of our core programs became financially stable and self-sustaining.
-'''PHASE I: Facility Expansion''' – increasing capacity for all major programs by improving the existing facility, adding additional classroom space, expanding recycling, production space and the thrift store (This phase funded by Oregon DEQ and the Meyer Memorial Trust).
+'''PHASE I: Facility Expansion''' – increasing capacity for all major programs by improving the existing facility, adding additional classroom space, expanding recycling, production space and the thrift store (This phase funded by Oregon DEQ and the Meyer Memorial Trust, grant amounts listed separately).
-'''PHASE II: Long Term Capacity Building''' - stabilizing and expanding our current programs to take advantage of increased facilities and increase revenue generation to the point of self-reliance (This phase funded by the '''Collins Foundation''' and the Meyer Memorial Trust).
+'''PHASE II: Long Term Capacity Building''' - stabilizing and expanding our current programs to take advantage of increased facilities and increase revenue generation to the point of self-reliance (This phase funded by the '''Collins Foundation''' and the Meyer Memorial Trust, grant amounts listed separately).
-'''PHASE III: Programs Expansion''' - funding two new projects that will help distribute the increased production of refurbished computer systems in ways that increase both our impact on the local community and our income stream (This phase funded by the Meyer Memorial Trust and the Juan Young Trust).
+'''PHASE III: Programs Expansion''' - funding two new projects that will help distribute the increased production of refurbished computer systems in ways that increase both our impact on the local community and our income stream (This phase funded by the Meyer Memorial Trust and the Juan Young Trust, grant amounts listed separately).
 .  Collaborative Technology Project - Provided consulting services so that local non-profits can access to Open Source technology and training, reducing their technology costs.
@@ Line 34: / Line 34: @@
 With the successful completion of the remodeling in Phase I, Free Geek has been expanding capacity over the past 2 years, and with terrific results. We now have a staff of 13 plus 2 paid interns. Increased staffing allowed us to increase the capacity all of our main programs. We can accommodate more volunteers and the subsequent increased computer output and increased income has met or exceeded expectations.  Please refer to Appendix A for the details of increased volunteering.
-The production of computers has also increased as predicted. Production numbers meet the needs of the increased Adoption Program need and produced the expected surplus for non-profit hardware grants. This program has exceeded all expectations. We are able to grant a significant amount of hardware to non-profits every month. Key factor was the implementation of Request Ticket software that helps keep the project organized and responses to requests timely and professional. The Hardware Grants group averages 35 computers each month to non-profit organizations. Please refer to Appendix A for more detailed data.
+The production of computers has also increased as predicted. Production numbers met the needs of the increased Adoption Program and produced the expected surplus for non-profit hardware grants. This program has exceeded all expectations. We are able to grant a significant amount of hardware to non-profits every month. A key factor was the implementation of Request Ticket software that helps keep the project organized and responses to requests timely and professional. The Hardware Grants group averages 35 computers each month to non-profit organizations.
 In almost every category, the expansion grant results have turned as good or better than expected. The main focus of expanding capacity was a huge success, with increased donations from the public; increased traffic and sales income in the thrift store; and a doubling of the number of volunteers that can access the program. The current financial situation is one of expansion and growth. For comparison, in 2000 Free Geek was granted nearly $35,000 in grant support comprising 97% of the budget. In 2005 raised just over $30,000 in grant support, but this time it was only 7% of the budget. Free Geek appears to be on the path to true sustainability: for the first time we have an operational reserve of roughly $60,000 and are continuing to grow that fund over time.
@@ Line 40: / Line 40: @@
 ==IMPROVED FINANCIAL STABILITY AND SUSTAINABILITY==
-The grant funding provided by both the Meyer Memorial Trust and the Collins Foundation allowed to increase our staffing levels well beyond our own ability to pay for them through our operational income. The goal was to increase operational income to meet these program increases by the end of the funding cycle. Over the two years plus course of the project, Free Geek has been steadily increasing our operational income. We are happy to report that we have achieved a solid indication of sustainability and are hopeful that this is a trend that will continue into the future. As part of this report there are several financial and program performance charts that help to illustrate these achievements which are attached in Appendix A. The financial performance indicators are part of trends that begin before the grant period and end after the grant period, but are very important to understanding the overall context of our achievements.
+The grant funding provided by both the Meyer Memorial Trust and the Collins Foundation allowed Free Geek to increase our staffing levels well beyond our own ability to pay for them through our operational income. The goal was to increase operational income to meet these program increases by the end of the funding cycle. Over the two years plus course of the project, Free Geek has been steadily increasing our operational income. We are happy to report that we have achieved a solid indication of sustainability and are hopeful that this is a trend that will continue into the future. As part of this report there are several financial and program performance charts that help to illustrate these achievements which are attached in Appendix A. The financial performance indicators are part of trends that begin before the grant period and end after the grant period, but are very important to understanding the overall context of our achievements.
 Starting in the 3rd quarter of 2003, Free Geek received a combination of $137,718 in grant funding from the DEQ and Meyer Memorial Trust. $35,000 was earmarked for equipment and remodeling projects, while the remaining $102,718 was targeted for staff expansion and growing two new programs. During the 3rd and 4th quarters of 2003, staffing was increased 280%, health care benefits were added and the two new programs: Computers for Kids and Collaborative Technologies (Collab) were started. All projects started off well and as predicted. However, by the 2nd quarter of 2004, we began to realize that the Collab project was not proceeding as predicted. Several mis-judgements regarding scope of work and payments to sub-contractors had begun to develop into serious problems. These problems were beginning to affect our cash reserves and steps were taken to get these problems under control. Even with corrective measures, our reserve funds were used up and we began to show a negative balance. During the 3rd quarter of 2004, we received the $35,000 grant from the Collins Foundation and $39,000 in additional matching funds from the Meyer Memorial Trust. These funds were again allocated for staffing costs.
-With the infusion of funds, our cash reserve was once more in the black and we seemed to be back on track. At this time, two problems occurred. First, we experienced a significant (and unpredicted) drop in operational income. Second, the financial problems with the Collab project had reappeared and in the 4th quarter of 2004, our financial obligations once again reduced our cash reserves into negative territory. As we were heading into the 2005, we realized that our operational income was not going increasing at a fast enough rate to meet the program goals.
+With the infusion of funds, our cash reserve was once more in the black and we seemed to be back on track. At this time, two problems occurred. First, we experienced a significant (and unpredicted) drop in operational income. Second, the financial problems with the Collab project had reappeared and in the 4th quarter of 2004, our financial obligations once again reduced our cash reserves into negative territory. As we were heading into the 2005, we realized that our operational income was not increasing at a fast enough rate to meet the program goals.
 With the realization that operational costs had grown at a rate that was not sustainable, measures were taken to reduce operational costs and further increase the rate at which we were growing our operational income. The reduction methodologies included a 5% pay cut for all staff and cuts to some volunteer rewards programs. The operational income increases were accomplished through increased efficiencies and as a result, recycling income, donation income and sales income were all increased significantly.
@@ Line 299: / Line 299: @@
 |}
-Overall income is our total income over the year, including grants, fundraisers as well as all daily operatonal income. Total expenses is the total amount of money we spent over the year including remodeling expenses as well as operational expenses.  As it clear from the chart, Free Geek is well on its way to financial stability and self-sustainability!
+Overall income is our total income over the year, including grants, fundraisers as well as all daily operatonal income. Total expenses is the total amount of money we spent over the year including remodeling expenses as well as operational expenses.  As it clear from the chart, Free Geek is well on its way to financial self-sustainability!

@@ Line 113: / Line 113: @@
 ! Year !! Store<br />Transactions !! Gizmo<br />Donations
 |-
-| 2000 || N/A  || 48
+| 2000 || N/A  || 23
 |-
-| 2001 || 1    || 1877
+| 2001 || 120  || 1877
 |-
-| 2002 || 2776 || 3130
+| 2002 || 2756 || 3130
 |-
 | 2003 || 6102 || 4795
 |-
-| 2004 || 8471 || 7651
+| 2004 || 8471 || 7598
 |-
-| 2005 || 11315|| 9917
+| 2005 || 11315|| 9912
 |}
@@ Line 294: / Line 296: @@
 | 2005|| $479,296|| $462,697|| '''$16,598'''
 |-
-|2006|| $589,579|| $508,402||  '''$81,176
+|2006|| $589,579|| $508,402||  '''$81,176'''
 |}
 Overall income is our total income over the year, including grants, fundraisers as well as all daily operatonal income. Total expenses is the total amount of money we spent over the year including remodeling expenses as well as operational expenses.  As it clear from the chart, Free Geek is well on its way to financial stability and self-sustainability!

@@ Line 61: / Line 61: @@
 The raw data is as follows:
-{| border="1"
+{| border="1" cellpadding="5"
 ! Year || Adoption<br />Volunteers || Build<br />Volunteers
 |-
@@ Line 79: / Line 79: @@
 |}
-Prior to 2003, the Build Program was much more informal.  For this reason, we have smaller numbers of builders during these early years.  As the program's curriculum became more formalized by better staffing, word got out that volunteers could come to Free Geek to receive quality education in the hardware and Linux software areas. The increase in return volunteers has caused the decrease in new volunteers in 2006.
+Prior to 2003, the Build Program was much more informal.  For this reason, we have smaller numbers of builders during these early years.  As the program's curriculum became more formalized by better staffing, word got out that volunteers could come to Free Geek to receive quality education in the hardware and Linux software areas. The increase in return volunteers is reflected in the decrease of new volunteers in 2006.
 ===Volunteer Hours===
@@ Line 85: / Line 85: @@
 The raw data is as follows:
-{| border="1"
+{| border="1" cellpadding="5"
 ! Year || Volunteer Hours
 |-
@@ Line 110: / Line 110: @@
 The raw data is as follows:
-{| border="1"
+{| border="1" cellpadding="5"
 ! Year !! Store<br />Transactions !! Gizmo<br />Donations
 |-
@@ Line 133: / Line 133: @@
 The raw data is as follows:
-<table border="1">
+{| border="1" cellpadding="5"
+!| Year || Hits
-<th>Year</th>
+|-
-<th>Hits</th>
+|| 2000 || 7,612
+|-
-<tr>
+|| 2001 || 32,496
-	<td>2000</td>
+|-
-	<td>7,612</td>
+|| 2002 || 48,267
-</tr>
+|-
-<tr>
+|| 2003 || 75,525
-	<td>2001</td>
+|-
-	<td>32,496</td>
+|| 2004 || 147,195
-</tr>
+|-
-<tr>
+|| 2005 || 207,004
-	<td>2002</td>
+|-
-	<td>48,267</td>
+|| 2006 || 3,640,000
-</tr>
+|-
-<tr>
+|| TOTAL || 4,158,099
-	<td>2003</td>
+|}
-	<td>75,525</td>
+Our website holds lots of useful, easy-to-understand information about our organization.  We're beginning to put more energy into the website so that it can be even more informative for those interested in Free Geek - without sacrificing accessibility and ease of use.  Our web appeal is steadily growing, as is the popularity of the Internet.  This speaks to the growing popularity of the organization and the effectiveness of our outreach efforts.  The numbers of website hits jumps dramatically in 2006 in response to a major break-in that was widely publicized.
 ===Recycling===
-This page contains materials that shows how much electronic scrap (i.e. e-scrap) we've recycled throughout the years, as well as approximately how many systems, monitors, and printers we've reused and recycled in sum.
+This page contains materials that shows how much electronic scrap (i.e. e-scrap) we've recycled throughout the years, as well as approximately how many systems, monitors, and printers we've reused and recycled in sum.  Data was not yet available for 2006.
 The raw data is as follows (numbers are in tons):
-{| border="1"
+{| border="1" cellpadding="5"
 ! Year
 ! Mixed
@@ Line 273: / Line 255: @@
 The raw data is as follows:
-{| border="1"
+{| border="1" cellpadding="5"
 ! Year !! Operational<br />Income !! Operational<br />Expense !! Operational<br />Profit/Loss
 |-
@@ Line 291: / Line 273: @@
 |}
-The income and expenses gained and lost by way of our normal operations are tracked in the chart to the right.  This would include income through sales, monetary donations collected at the front desk, and recycling income, and expenses such as staff salaries and rent.  This would not include income through grants. Tracking our operational income and expenses gives an indication of how self-sustaining we are.
+The income and expenses gained and lost by way of our normal operations are tracked in the chart to the right.  This would include income through sales, monetary donations collected at the front desk, and recycling income but does '''not''' include grants and other such fundraising.  Expenses are comprised of staff salaries and rent, among other things. Tracking our operational income and expenses gives an indication of how self-sustaining we have become.
 ===Overall Income and Expenses===
@@ Line 297: / Line 279: @@
 The raw data is as follows:
-{| border="1"
+{| border="1" cellpadding="5"
 ! Year !! Total<br />Income !! Total<br />Expense !! Profit/Loss
 |-
@@ Line 315: / Line 297: @@
 |}
-Overall income is our total income over the year, including grants, fundraisers as well as all daily operatonal income. Total expenses is the total amount of money we spent over the year including remodeling expenses as well as operational expenses such as rent and staff.
+Overall income is our total income over the year, including grants, fundraisers as well as all daily operatonal income. Total expenses is the total amount of money we spent over the year including remodeling expenses as well as operational expenses.  As it clear from the chart, Free Geek is well on its way to financial stability and self-sustainability!

@@ Line 284: / Line 284: @@
 | 2003|| $158,201|| $226,673|| -$68,436
 |-
-| 2004|| $348,346|| $490,950|| -$142,604
+| 2004|| $348,883|| $502,078|| -$153,686
 |-
-| 2005|| $439,305|| $458,649|| -$19,334
+| 2005|| $444,732|| $462,697|| -17,965
 |}
@@ Line 306: / Line 308: @@
 | 2003|| $305,558|| $251,839|| '''$53,719'''
 |-
-| 2004|| $444,932|| $502,648|| -$57,716
+| 2004|| $445,468|| $502,078|| -$56,610
 |-
-| 2005|| $476,202|| $458,649|| '''$17,553'''
+|2006|| $589,579|| $508,402||  '''$81,176
 |}
 Overall income is our total income over the year, including grants, fundraisers as well as all daily operatonal income. Total expenses is the total amount of money we spent over the year including remodeling expenses as well as operational expenses such as rent and staff.

@@ Line 15: / Line 15: @@
 ==Purpose of the Grant==
-This grant helped fund the second phase of a larger three phase organizational expansion project designed to increase our impact in the community and increase our operational income to the point that all of our core programs are financially stable and self-sustaining.
+This grant helped fund the second phase of a larger three phase organizational expansion project designed to increase our impact in the community and increase our operational income to the point that all of our core programs became financially stable and self-sustaining.
 '''PHASE I: Facility Expansion''' – increasing capacity for all major programs by improving the existing facility, adding additional classroom space, expanding recycling, production space and the thrift store (This phase funded by Oregon DEQ and the Meyer Memorial Trust).
@@ Line 28: / Line 28: @@
-==PHASE II - LONG TERM CAPACITY BUILDING==
+==PHASE II - LONG TERM CAPACITY BUILDING & COMMUNITY IMPACT==
-Long Term Capacity Building was designed to increase the overall through-put capacity of the Free Geek Community Technology Center. By hiring enough staff to coordinate the vast array of volunteers, it was felt that the main income streams of Salvage, Processing Fees and the Thrift Store could be increased to the point of fully supporting the costs of operations. The target date for achieving a self-sustaining
+Long Term Capacity Building was designed to increase the overall through-put capacity of the Free Geek Community Technology Center. By hiring enough staff to coordinate the vast array of volunteers, it was felt that the main income streams of Salvage, Processing Fees and the Thrift Store could be increased to the point of fully supporting the costs of operations. The target date for achieving a self-sustaining operational model was the end of 2005.
-With the successful completion of the remodeling in Phase I, Free Geek has been expanding capacity over the past year, and with terrific results. We now have a staff of 12 plus 2-3 paid interns. Increased staffing allowed us to increase the capacity all of our main programs. We can accommodate more volunteers and the subsequent increased computer output and increased income has met or exceeded expectations. While it is still too soon to say that our self-sustaining funding is completely stable, we have experienced several months of break-even or better performance from our core program operations.
+With the successful completion of the remodeling in Phase I, Free Geek has been expanding capacity over the past 2 years, and with terrific results. We now have a staff of 13 plus 2 paid interns. Increased staffing allowed us to increase the capacity all of our main programs. We can accommodate more volunteers and the subsequent increased computer output and increased income has met or exceeded expectations.  Please refer to Appendix A for the details of increased volunteering.
 The production of computers has also increased as predicted. Production numbers meet the needs of the increased Adoption Program need and produced the expected surplus for non-profit hardware grants. This program has exceeded all expectations. We are able to grant a significant amount of hardware to non-profits every month. Key factor was the implementation of Request Ticket software that helps keep the project organized and responses to requests timely and professional. The Hardware Grants group averages 35 computers each month to non-profit organizations. Please refer to Appendix A for more detailed data.
 In almost every category, the expansion grant results have turned as good or better than expected. The main focus of expanding capacity was a huge success, with increased donations from the public; increased traffic and sales income in the thrift store; and a doubling of the number of volunteers that can access the program. The current financial situation is one of expansion and growth. For comparison, in 2000 Free Geek was granted nearly $35,000 in grant support comprising 97% of the budget. In 2005 raised just over $30,000 in grant support, but this time it was only 7% of the budget. Free Geek appears to be on the path to true sustainability: for the first time we have an operational reserve of roughly $60,000 and are continuing to grow that fund over time.
 ==IMPROVED FINANCIAL STABILITY AND SUSTAINABILITY==
-The grant funding provided by both the Meyer Memorial Trust and the Collins Foundation allowed to increase our staffing levels well beyond our own ability to pay for them through our operational income. The goal was to increase operational income to meet these program increases by the end of the funding cycle. Over the two years plus course of the project, Free Geek has been steadily increasing our operational income. We are happy to report that we have achieved some measure of sustainability and are hopeful that this is a trend that will continue into the future. As part of this report there are several financial and program performance charts that help to illustrate these achievements which are attached in Appendix A. The financial performance indicators are part of trends that begin before the grant period and end after the grant period, but are very important to understanding the overall context of our achievements.
+The grant funding provided by both the Meyer Memorial Trust and the Collins Foundation allowed to increase our staffing levels well beyond our own ability to pay for them through our operational income. The goal was to increase operational income to meet these program increases by the end of the funding cycle. Over the two years plus course of the project, Free Geek has been steadily increasing our operational income. We are happy to report that we have achieved a solid indication of sustainability and are hopeful that this is a trend that will continue into the future. As part of this report there are several financial and program performance charts that help to illustrate these achievements which are attached in Appendix A. The financial performance indicators are part of trends that begin before the grant period and end after the grant period, but are very important to understanding the overall context of our achievements.
 Starting in the 3rd quarter of 2003, Free Geek received a combination of $137,718 in grant funding from the DEQ and Meyer Memorial Trust. $35,000 was earmarked for equipment and remodeling projects, while the remaining $102,718 was targeted for staff expansion and growing two new programs. During the 3rd and 4th quarters of 2003, staffing was increased 280%, health care benefits were added and the two new programs: Computers for Kids and Collaborative Technologies (Collab) were started. All projects started off well and as predicted. However, by the 2nd quarter of 2004, we began to realize that the Collab project was not proceeding as predicted. Several mis-judgements regarding scope of work and payments to sub-contractors had begun to develop into serious problems. These problems were beginning to affect our cash reserves and steps were taken to get these problems under control. Even with corrective measures, our reserve funds were used up and we began to show a negative balance. During the 3rd quarter of 2004, we received the $35,000 grant from the Collins Foundation and $39,000 in additional matching funds from the Meyer Memorial Trust. These funds were again allocated for staffing costs.
@@ Line 87: / Line 79: @@
 |}
-Prior to 2003, the Build Program was much more informal.  For this reason, we have smaller numbers of builders during these early years.  As the program's curriculum became more formalized by better staffing, word got out that volunteers could come to Free Geek to receive quality education in the hardware and Linux software areas.
+Prior to 2003, the Build Program was much more informal.  For this reason, we have smaller numbers of builders during these early years.  As the program's curriculum became more formalized by better staffing, word got out that volunteers could come to Free Geek to receive quality education in the hardware and Linux software areas. The increase in return volunteers has caused the decrease in new volunteers in 2006.
 ===Volunteer Hours===
@@ Line 116: / Line 108: @@
 ===Donors and Thriftstore Customers===
-[[image:2000-5 customers and donors.png|thumb|right|Number of thrift store transactions and donations at the front desk from 2000 to 2005.]]
+The raw data is as follows:
 {| border="1"
@@ Line 143: / Line 131: @@
 ===Website Traffic===
-[[image: Webstats 2000-2005.png|thumb|right|www.freegeek.org hits through 2005.]]
+The raw data is as follows:
 <table border="1">
@@ Line 193: / Line 177: @@
 This page contains materials that shows how much electronic scrap (i.e. e-scrap) we've recycled throughout the years, as well as approximately how many systems, monitors, and printers we've reused and recycled in sum.
-[[image:2000-5 e-scrap recovery.png|thumb|right|Tons of material recycled by year, broken down by type.]]
+The raw data is as follows (numbers are in tons):
 {| border="1"
@@ Line 290: / Line 270: @@
 ===Operational Income and Expenses===
-Click on the chart to the right to enlarge it.
+The raw data is as follows:
 {| border="1"
@@ Line 315: / Line 292: @@
 ===Overall Income and Expenses===
-Click on the chart to the right to enlarge it.
+The raw data is as follows:
 {| border="1"