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2006-10-06T18:12:45Z

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2006-10-06T17:55:24Z

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in attendance: seamus, laurel, kerm, zea, john, matteo, dave, eugene, richard, shawn, roger, jon, marie, ali, jeff, oso, martin, wren, aaron, phil, tallwes, bobbie
reports:
- pawc
founded in 2003, share resources and knowledge. we are
members. PAWC has had trouble meeting quorum, wants to
change. looking at a board-like structure. wants our input on
the future shape of things.
nov 9th, 6pm meeting to decide on future structure (@
people's)
sat, nov 4th, 7:30pm party and raffle (@ freegeek)
matteo and shawn are our delegates, talk to them if you would like
to be more involved.
pawc cards are expired but occasionally still honored. future
work on this theme will be done.
pawc has done promotion and education for collectives.
pawc needs more people showing up to their meetings with
energy to support their community.
- media grant
mt hood cable grant for a media project. grant was
tentatively offered with huge caveats - mostly that they could not
cover the necessary staff costs. tried to find an
additional grant to cover this, but failed. renegotiated,
freegeek would need to pay for a total of ~$15k. many
volunteer teachers. free access to their studio.
cost overruns? hopefully not. future after the coordinator is
done? the students would be required to teach it into the future.
documentation? required by the grant and part of the general
tone of the project, so hopefully.
are there hidden costs in the in-kind donations? if they fall
through, the project will be falling apart and so will be
scrapped. shorts won't be that bad, though.
the coordinator goes away at the end of the year, but they will be
expected to perform some floor shifts for integration purposes.
will coordinator responsibilities bleed into staff? more
likely into the volunteers.
will teach the students how to do documentary film making. we gain
public image.
our finances will need to be determined first.
goal to use open source.
how does this compare to our other priorities? we don't
know.
council is in charge of overall spending priorities.
this will be presented to the board with that context.
does the timeline for this mean we should jump?
regardless of it fitting in, if we could do it, we would.
CONSENT
what are our priorities? convene a priorities and budget
meeting tuesday night, push this to the board for final
approval if that committee agrees it is our priority.
CONSENT
- laptops
rocks! lots of organizational improvements, sales and grants are
more than tripled for two of the last three months.
working with ebay for future sales. looks sustainable, but we're
not sure. volunteers are far more active in laptops. 3 more
months to decide to keep the position.
- providence
space usage proposals are being worked on. providence has been
quiet. rename?
- startups
4 more freegeeks to come soon.
old business:
- board elections
laurel and marie are losing their positions. both are running for
reelection. jon and aaron are in the room. iain was not present
but expressed interest. questions for the candidates: what
nonprofit work experience makes you a good choice?
aaron: has done volunteer work with a few other coops and a bunch
with us.
jon: volunteers with a publishing house for many years now. do you
have any of the specific skills we are looking for? aaron:
beancounting.
jon: company running. long experience with freegeek, but not as
close as some.
why not just be a normal volunteer?
jon: has a bigger picture position about things.
will occasionally having to make emergency email decisions work
for you? have you read the board member expectations and feel
that you can make them?
jon: sure.
aaron: unknown.
http://wiki.freegeek.org/index.php/New_Director_Agreement
are you okay with the legalities implied by the position?
jon: sure.
aaron: probably.
okay, there are four slots open. discussion deleted.
put laurel and marie on the board. CONSENT.
put jon on the board. CONSENT.
postpone the decision of the forth position for a month
(giving aaron a chance to read his responsibilities and answer
questions about them, iain a chance to respond to questions,
anyone else a chance to apply). CONSENT.
new business:
- office coordinator
kathie is retiring, we want to change her position into the office
coordinator.
http://wiki.freegeek.org/index.php/Office_Coordinator
were other staff priorities considered? no. straw poll? 4 of 5
collective members say yes. 1 abstained.
would this cover hours other than the front desk? yes.
we would want to hire before december.
put this to the budget meeting on tuesday.
next meeting:
reports:
- budget priorities
agenda:
- interns (martin)
- board elections
commits:
- seamus will convene budget meeting on tuesday.
facilitator: phil
scribe: seamus
consensus trainer: ali

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Council 2006 09 - Revision history

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