Council 2008 04 - Revision history

Rfs at 00:54, 7 July 2010

2010-07-07T00:54:23Z

Ideath: /* Hiring, revisited */

2008-04-17T03:51:47Z

Hiring, revisited

Ideath: /* Building committee */

2008-04-17T03:51:13Z

Building committee

Ideath: /* Building committee */

2008-04-17T03:50:09Z

Building committee

Ideath: /* REPORTS */ add links

2008-04-17T03:49:40Z

REPORTS: add links

Ideath at 03:44, 17 April 2008

2008-04-17T03:44:33Z

Ideath: needs checking

2008-04-17T03:43:56Z

needs checking

Ideath: save early, save often

2008-04-17T03:10:22Z

save early, save often

Ideath at 02:57, 17 April 2008

2008-04-17T02:57:44Z

Ideath: /* Building committee */

2008-04-17T02:50:52Z

Building committee

← Older revision		Revision as of 00:54, 7 July 2010
Line 93:		Line 93:
	* List of unfinished business for the next meeting:		* List of unfinished business for the next meeting:
	** staff report about money handling policy changes		** staff report about money handling policy changes
		+
		+	[[Category: Council]]
		+
		+	[[Category: Minutes]]

@@ Line 63: / Line 63: @@
 * more facility maintenance hours
-PROPOSAL: The prebuild intern is the next priority. Outreach and marketing hours, being less expensive are second to that, and the other positions should be handed off to the priorities group and the future. APPROVED.
+'''PROPOSAL''': The prebuild intern is the next priority. Outreach and marketing hours, being less expensive are second to that, and the other positions should be handed off to the priorities group and the future. '''APPROVED'''.
 ===Robert's suggestions===

@@ Line 39: / Line 39: @@
 :a - main goal is control over space; development to area threatens our ability to stay in this space
 ;q - timeline for this project - when can we be forced out?
-:a - we have a 3 year lease with an opt-out [clarify]
+:a - we have a 4 year lease with an opt-out after 3
 ;q - did we talk to maguire about right of first refusal when they sell?
 :a - yes, but when they're gonna sell it, they're gonna want to sell for much more than we'll want to pay

@@ Line 36: / Line 36: @@
 Will need to gather more information next; we don't have much experience with fundraising campaigns and need to build those skills and bases. Working out the dependencies/prerequisites for this process.
 We're planning a meeting with 2 other organizations that have gone through capital campaigns and have similar missions to ours.
-;q - reasons for building search/goals: more space?
+;q - reasons for building search/goals. more space?
 :a - main goal is control over space; development to area threatens our ability to stay in this space
 ;q - timeline for this project - when can we be forced out?

@@ Line 28: / Line 28: @@
 ===Board meeting===
-* Discussed staff signing policy in light of truck purchase; decided that current policy (as set up in bylaws and past board decisions) is fine. Staff will be doing further education to make sure they all know what's up.
+* Discussed staff signing policy in light of truck purchase; decided that current policy (as set up in [[Free Geek Bylaws]] and board meeting minutes: [[Board20060111]]) is fine. Staff will be doing further education to make sure they all know what's up.
 * Budget was not totally finished by the time the meeting started; still not finalized but should be in the next day or 2. Board will probably approve expanding the staff budget.
@@ Line 38: / Line 38: @@
 ;q - reasons for building search/goals: more space?
 :a - main goal is control over space; development to area threatens our ability to stay in this space
-;q: timeline for this project - when can we be forced out?
+;q - timeline for this project - when can we be forced out?
 :a - we have a 3 year lease with an opt-out [clarify]
-;q: did we talk to maguire about right of first refusal when they sell?
+;q - did we talk to maguire about right of first refusal when they sell?
 :a - yes, but when they're gonna sell it, they're gonna want to sell for much more than we'll want to pay

@@ Line 9: / Line 9: @@
 == CONSENSUS TRAINING ==
-''Martin'' - how to prepare for a meeting. Good stuff - will be on the wiki.
+''Martin'' - how to prepare for a meeting. See [[Doing stuff before meetings]].
 == COMMITMENTS ==

@@ Line 14: / Line 14: @@
 * martin and matteo will set up a secure wiki for the building group - CARRYOVER
 * Dave and Oso will write up something about the (financial) value of our work in the community - CARRYOVER
-:Marie commits to interviewing dave
+:Marie commits to interviewing dave since she was going to do it in the first place
 * Oso will research the new BAN pledge - CARRYOVER
 * Oso will write down his conflicts of interest to provide as an example - CARRYOVER
@@ Line 52: / Line 52: @@
 # Increase staff hours cap to 37 hours/week. Approved by council last month.
 There was some lack of agreement from last month. There are three further potential staff adds that may be on the table:
-* hire a prebuild intern
+* hire a prebuild intern - there is currently not full coverage in prebuild, and this exposes us to liabilities with respect to volunteer safety and data security, as well as shorting volunteers on educational opportunities
-* add hours for outreach and marketing
+* add hours (to current staff) for outreach and marketing
 * hire a new recycling intern
-And one that's sort of bracketed to the side because it it contingent on other stuff happening: help for the building/fundraising processes.
+And one that's sort of bracketed to the side because it it contingent on other stuff happening: help for the building/fundraising processes. At the last meeting, we decided that this position should only be hired for if it can be paid for from money specific to the building project.
@@ Line 66: / Line 80: @@
 * martin - put the "doing stuff before meetings" training on the wiki
 * Dave and/or Ali - report on the status of e-waste (Luiz emailed)
+* laurel - work on the [[Council Orientation]] document
 == Next Meeting ==
-* Facilitator:
+* Facilitator: martin
-* Scribe:
+* Scribe: Seamus
-* Minutes Checker:
+* Consensus trainer: matteo
 * Reporters to other meetings?
-* Date and time:
+* Date and time: May 21, 7:15 pm
-* Place:
+* Place: FG meeting rooms
 * List of unfinished business for the next meeting:

@@ Line 5: / Line 5: @@
 <br>Scribe: Laurel
 <br>Minutes Checker:
-<br>Attendance: Seamus (facilitator), Cliff, Eugene, Nick Jacobson, Martin, Marie, Luiz, Laurel (scribing), Matteo, rfs, Robert West, Paul
+<br>Attendance: Seamus (facilitator), Cliff, Eugene, Nick Jacobson, Martin, Marie, Luiz, Laurel (scribing), Matteo, rfs, Robert West, Paul, Steve (late)
 <br>Last meeting: [http://lists.freegeek.org/pipermail/council/2008-March/002340.html Mar 21 2008]
@@ Line 17: / Line 17: @@
 * Oso will research the new BAN pledge - CARRYOVER
 * Oso will write down his conflicts of interest to provide as an example - CARRYOVER
-* laurel will write instructions in the "facilitation howto" and "new members to council" wiki pages about the conflict of interest policy and agreement form. - DONE
+* laurel will write instructions in the "[[Meeting Tips]]" and "[[Council Orientation]]" wiki pages about the conflict of interest policy and agreement form. - DONE
 == REPORTS ==
@@ Line 48: / Line 48: @@
 The current budget (likely to be approved very soon) includes:
 * Martin will be leaving at the end of May; his hours will be broken out into a couple of different roles. Lantz and Vagrant will be doing Sysadmin and Coding. Does not need council decision because it does not add cost.
-* Adding a (4th) production coordinator and rolling printer stuff into production (replacing printer contractor). Small increase in costs because it's adding staff benefits.
+# Adding a (4th) production coordinator and rolling printer stuff into production (replacing printer contractor). Small increase in costs because it's adding staff benefits. Approved by council last month.
-* Replace recycling intern with recycling coordinator. Small increase in costs because of staff benefits.
+# Replace recycling intern with recycling coordinator. Small increase in costs because of staff benefits.
-* Increase staff hours cap to 37 hours/week.
+# Increase staff hours cap to 37 hours/week. Approved by council last month.

@@ Line 36: / Line 36: @@
 Will need to gather more information next; we don't have much experience with fundraising campaigns and need to build those skills and bases. Working out the dependencies/prerequisites for this process.
 We're planning a meeting with 2 other organizations that have gone through capital campaigns and have similar missions to ours.
-:q: reasons for building search/goals: more space?
+;q - reasons for building search/goals: more space?
-;a - main goal is control over space; development to area threatens our ability to stay in this space
+:a - main goal is control over space; development to area threatens our ability to stay in this space
-:q: timeline for this project - when can we be forced out?
+;q: timeline for this project - when can we be forced out?
-;a - we have a 3 year lease with an opt-out [clarify]
+:a - we have a 3 year lease with an opt-out [clarify]
-:q: did we talk to maguire about right of first refusal when they sell?
+;q: did we talk to maguire about right of first refusal when they sell?
-;a - yes, but when they're gonna sell it, they're gonna want to sell for much more than we'll want to pay
+:a - yes, but when they're gonna sell it, they're gonna want to sell for much more than we'll want to pay
 == BUSINESS ==
-=== TITLE: PRESENTERS NAME (NEW/OLD)===
+=== Hiring, revisited===
-* Link to relevint conversation.
+See [http://lists.freegeek.org/pipermail/council/2008-March/002340.html last meeting's minutes] for last month's discussion.
-*:(Summarize Presentation)
+The current budget (likely to be approved very soon) includes:
-* List Clarifing Questions
+* Martin will be leaving at the end of May; his hours will be broken out into a couple of different roles. Lantz and Vagrant will be doing Sysadmin and Coding. Does not need council decision because it does not add cost.
-** Question - Answer
+* Adding a (4th) production coordinator and rolling printer stuff into production (replacing printer contractor). Small increase in costs because it's adding staff benefits.
-* List Concerns
+* Replace recycling intern with recycling coordinator. Small increase in costs because of staff benefits.
-** Concern - Questions Which Clarify the Concern
+* Increase staff hours cap to 37 hours/week.
-== REMAINING COMMITMENTS ==
 * martin and matteo - set up a secure wiki for the building group - CARRYOVER
-* Dave and Oso - write up something about the (financial) value of our work in the community - CARRYOVER
+* Dave and <strike>Oso</strike> - write up something about the (financial) value of our work in the community - CARRYOVER
 :Marie commits to interviewing dave
 * Oso - research the new BAN pledge - CARRYOVER
 * Oso - write down his conflicts of interest to provide as an example - CARRYOVER
 * martin - put the "doing stuff before meetings" training on the wiki