Geek Fair 2005 Debrief - Revision history

Matteo: + cat

2007-05-11T04:40:23Z

+ cat

Rfs at 00:54, 19 July 2006

2006-07-19T00:54:59Z

Shawn at 23:51, 30 July 2005

2005-07-30T23:51:24Z

Shawn at 03:22, 22 July 2005

2005-07-22T03:22:12Z

Shawn at 03:19, 22 July 2005

2005-07-22T03:19:48Z

Shawn at 03:16, 22 July 2005

2005-07-22T03:16:20Z

Shawn at 03:14, 22 July 2005

2005-07-22T03:14:18Z

Shawn at 02:50, 22 July 2005

2005-07-22T02:50:04Z

New page

This is what we learned from [[Geek_Fair_2005]].

* Dunk tank: cost 175, made 102. Have volunteers sign up to sit in it beforehand
* Get the permits a little earlier and remember where we put them
* Have sound confirmed 4 weeks before event
* Have bands locked in 4 weeks before event
* Bands want this stuff: 1 mixer with power supply, 1 monitor, 3 mics, and speakers. They bring their own amps.
* Get sponsors to pay for a big thing (like the tent)
* Try to find someone with truck instead of renting U-haul or find a few pickups
* Make gateway by the indoor entrance to attract more people inside
* If we have beer inside, let beer into big classroom
* Beer outside?
* Water: more, more obviously labeled, by info booth

'''Raffle'''
* Send people to walk around selling tickets during the fair
* Make raffle start a few weeks before the event so we make more money.

'''Publicity'''
* Programs: should have been passed out by volunteers and kept at booths
* Flier distribution: use party people from other orgs to pass out fliers

'''Cleanup'''
* Have volunteers load tents straight into trucks
* Get clean up to happen inside the night-of
* Get a cadre of volunteers to tear down on Sunday

← Older revision		Revision as of 04:40, 11 May 2007
Line 57:		Line 57:

	[[Category:Events]]		[[Category:Events]]
		+	[[Category:Geek Fair]]

@@ Line 10: / Line 10: @@
 * 3 more awesome coordinators would have been helpful.  Tap into other orgs?  City Repair, P:ear, SCRAP
 * In November, have a short meeting to make long-term timeline and start doing outreach for performers (especially ''entertainers and circus troupes'') and sponsors (just a little)
 '''Signage'''
@@ Line 42: / Line 49: @@
 '''Setup/Cleanup'''
 * Have volunteers load tents straight onto trucks
 * Get clean up to happen inside the night-of

@@ Line 9: / Line 9: @@
 * Water: more water, more obviously labeled, by info booth
 * 3 more awesome coordinators would have been helpful.  Tap into other orgs?  City Repair, P:ear, SCRAP
-* In November, have a short meeting to make long-term timeline and start doing outreach for performers and sponsors (just a little)
+* In November, have a short meeting to make long-term timeline and start doing outreach for performers (especially ''entertainers and circus troupes'') and sponsors (just a little)
 '''Signage'''

@@ Line 9: / Line 9: @@
 * Water: more water, more obviously labeled, by info booth
 * 3 more awesome coordinators would have been helpful.  Tap into other orgs?  City Repair, P:ear, SCRAP
 '''Signage'''
 * Make big map and schedule and post outside: it should be ready 1 week beforehand so it can be printed in time
 * Make permanent signage: water, info booth, more stuff inside, beer
-* Make big robots with magnetic whiteboards that we can put schedule/map/thanks on them
+* Make big robots with magnetic whiteboards that we can put schedule/map/thanks on
 '''Kids, Volunteers, Booths, Silent Auction'''
@@ Line 25: / Line 26: @@
 * Beer outside?
-'''Sound'''
+'''Sound/Bands'''
 * Have sound confirmed 4 weeks before event
 * Have bands locked in 4 weeks before event

@@ Line 1: / Line 1: @@
-This is what we learned from [[Geek_Fair_2005]].
+This is what we learned from [[Geek Fair 2005]].
 '''General'''
@@ Line 30: / Line 30: @@
 * Bands want this stuff: 1 mixer with power supply, 1 monitor, 3 mics, and speakers.  They bring their own amps.
 * Three sound coordinator positions: band coordinator (1), sound engineers (1 for each stage), stage manager to meet and greet bands (1 or 2)
 '''Raffle'''
@@ Line 40: / Line 41: @@
 '''Setup/Cleanup'''
-* Have volunteers load tents straight into trucks
+* Have volunteers load tents straight onto trucks
 * Get clean up to happen inside the night-of
 * Get a cadre of volunteers to tear down on Sunday

@@ Line 1: / Line 1: @@
 This is what we learned from [[Geek_Fair_2005]].
+'''General'''
 * Dunk tank: cost 175, made 102.  Have volunteers sign up to sit in it beforehand
 * Get the permits a little earlier and remember where we put them
 * Get sponsors to pay for a big thing (like the tent)
 * Try to find someone with truck instead of renting U-haul or find a few pickups
 * Make gateway by the indoor entrance to attract more people inside
 * If we have beer inside, let beer into big classroom
 * Beer outside?
-* Water: more, more obviously labeled, by info booth
 '''Raffle'''
@@ Line 22: / Line 39: @@
 * Flier distribution: use party people from other orgs to pass out fliers
-'''Cleanup'''
+'''Setup/Cleanup'''
 * Have volunteers load tents straight into trucks
 * Get clean up to happen inside the night-of
 * Get a cadre of volunteers to tear down on Sunday