Logging hours and overtime policy - Revision history

Laurel: removed general HR category

2011-07-20T17:09:14Z

removed general HR category

Ali: clarifying differences between collective and non-collective

2010-07-28T17:55:21Z

clarifying differences between collective and non-collective

Ali: ali & laurel's initial edits

2010-07-27T21:10:26Z

ali & laurel's initial edits

Valerie at 21:24, 6 July 2010

2010-07-06T21:24:33Z

Valerie at 03:43, 16 June 2010

2010-06-16T03:43:44Z

Valerie: staff approved this in July of '09; not 2010

2010-06-16T03:18:51Z

staff approved this in July of '09; not 2010

Ali: added overtime request procedure

2010-04-21T17:25:16Z

added overtime request procedure

Rfs: /* Current Procedure */

2010-04-03T17:10:51Z

Current Procedure

Rfs: /* Current Procedure */

2010-04-03T17:09:26Z

Current Procedure

Rfs: Logging hours and limiting overtime related problems moved to Logging hours and overtime policy

2010-04-02T13:18:07Z

Logging hours and limiting overtime related problems moved to Logging hours and overtime policy

← Older revision		Revision as of 17:09, 20 July 2011
Line 36:		Line 36:

	[[Category: Policy Needs Work]]		[[Category: Policy Needs Work]]
−	~~[[Category: HR]]~~

@@ Line 9: / Line 9: @@
 In a case where a staff member is working more hours than authorized, the HR committee will ask for a report of the work being done and work with the staff member to help that person manage his or her time better and/or to offload tasks to others. All staff will keep in mind these goals when attempting to reduce workload: eliminating any liability to Free Geek that overtime might cause, reducing the possibility of staff burn out, and accurately assessing the cost of replacing the worker should s/he leave Free Geek.
 == Notes ==
@@ Line 16: / Line 14: @@
 === Current Procedure for HR Oversight ===
-Hours are logged using software written at Free Geek, available from inside Free Geek at http://data/worked_shifts. These are recorded in a spreadsheet maintained by Free Geek staff. HR will routinely examine this spreadsheet and talk with staff members to determine if anyone is working more or less than authorized and assign staff members to follow up on the matter.
+Hours are logged using software written at Free Geek, available from inside Free Geek at http://data/worked_shifts. These are recorded in a spreadsheet maintained by Free Geek staff. HR will routinely examine this spreadsheet and talk with staff members to determine if anyone is working more or less than authorized and assign staff members to follow up on the matter.  Authorized overtime will be paid at time and a half of the regular salary.  Unauthorized overtime is paid at time and a half only when legally required to do so.  For Collective members only, unauthorized overtime carries a penalty of 2 hours of unpaid leave for each unauthorized hour worked.
 === How to Request Overtime ===
 In order to be approved for working overtime (and to avoid overtime penalties), you must follow the simple procedure detailed below. Overtime requests are not automatically approved, so plan ahead and manage your time wisely. As per the above policy approved by staff on July 3rd, 2009, the HR committee approves requests for overtime.
-There are two ways to ask for overtime: in advance (planned overtime) and retroactive (emergency situations).  The former is for planned projects or events (e.g. area remodel, major event) and the latter is for emergency situations (e.g. network crash over the weekend).  ''If you are a Collective member managing an area, it is your responsibility to request overtime for workers in your area.'' ''If you are paid for official [[Holiday Policy|Free Geek Holidays]] you are responsible for adjusting your schedule to avoid overtime during pay periods which include a paid holiday.  If avoiding overtime is not possible, you are responsible for proactively requesting overtime.''
+There are two ways to ask for overtime: in advance (planned overtime) and retroactive (emergency situations).  The former is for planned projects or events (e.g. area remodel, major event) and the latter is for emergency situations (e.g. network crash over the weekend).  ''If you are a Collective member managing an area, it is your responsibility to be aware of overtime requests for workers in your area.'' ''If you are paid for official [[Holiday Policy|Free Geek Holidays]] you are responsible for adjusting your schedule to avoid overtime during pay periods which include a paid holiday.  If avoiding overtime is not possible, you are responsible for proactively requesting overtime.''
-''For Collective members only''
+''For Collective members only (ceiling for non-Collective is 40 hours)''
 If you know that special circumstances will require you to work more than your [[Max Headroom|"ceiling"]] number of hours in a pay period, then compose an email to HR and include the following info:
 * Name of all staff members involved in overtime project

@@ Line 1: / Line 1: @@
-''Approved at staff meeting July 3, 2009.''
+{{Policy Header
+| PolicyName = {{PAGENAME}}
-This applies to all staff members, but will be of most importance to full time staff collective members.
+| notes = This policy spells out Free Geek's policy on working overtime.
 All staff members must report their hours worked accurately. All hours worked must be reported. The HR committee shall monitor staff hours and watch for staff who are working fewer or more hours than authorized.
@@ Line 7: / Line 10: @@
 In a case where a staff member is working more hours than authorized, the HR committee will ask for a report of the work being done and work with the staff member to help that person manage his or her time better and/or to offload tasks to others. All staff will keep in mind these goals when attempting to reduce workload: eliminating any liability to Free Geek that overtime might cause, reducing the possibility of staff burn out, and accurately assessing the cost of replacing the worker should s/he leave Free Geek.
-== Current Procedure for HR Oversight ==
+''Authorized overtime will be paid at time and a half of the regular salary.  Unauthorized overtime is paid at time and a half only when legally required to do so.  Unauthorized overtime carries a penalty of 2 hours of unpaid leave for each unauthorized hour worked.'' (this part is from Max Headroom)
 Hours are logged using software written at Free Geek, available from inside Free Geek at http://data/worked_shifts. These are recorded in a spreadsheet maintained by Free Geek staff. HR will routinely examine this spreadsheet and talk with staff members to determine if anyone is working more or less than authorized and assign staff members to follow up on the matter.
-== How to Request Overtime ==
+=== How to Request Overtime ===
 In order to be approved for working overtime (and to avoid overtime penalties), you must follow the simple procedure detailed below. Overtime requests are not automatically approved, so plan ahead and manage your time wisely. As per the above policy approved by staff on July 3rd, 2009, the HR committee approves requests for overtime.
-There are two ways to ask for overtime: in advance (planned overtime) and retroactive (emergency situations).  The former is for planned projects or events (e.g. area remodel, major event) and the latter is for emergency situations (e.g. network crash over the weekend).
+There are two ways to ask for overtime: in advance (planned overtime) and retroactive (emergency situations).  The former is for planned projects or events (e.g. area remodel, major event) and the latter is for emergency situations (e.g. network crash over the weekend).  ''If you are a Collective member managing an area, it is your responsibility to request overtime for workers in your area.'' ''If you are paid for official [[Holiday Policy|Free Geek Holidays]] you are responsible for adjusting your schedule to avoid overtime during pay periods which include a paid holiday.  If avoiding overtime is not possible, you are responsible for proactively requesting overtime.''
-''If you know that special circumstances will require you to work more than your [[Max Headroom|"ceiling"]] number of hours in a pay period, then compose an email to HR and include the following info:''
+''For Collective members only''
 * Name of all staff members involved in overtime project
 * Number of overtime hours requested for each staff member
@@ Line 21: / Line 30: @@
 '''Remember that HR meets on Wednesday mornings, so factor that into your request timeline.'''
 [[Category: Policy Needs Work]]
 [[Category: HR]]

@@ Line 22: / Line 22: @@
 '''Remember that HR meets on Wednesday mornings, so factor that into your request timeline.'''
-[[Category: Policy]]
+[[Category: Policy Needs Work]]
 [[Category: HR]]

@@ Line 5: / Line 5: @@
 All staff members must report their hours worked accurately. All hours worked must be reported. The HR committee shall monitor staff hours and watch for staff who are working fewer or more hours than authorized.
-In a case where a staff member is working more hours than authorized the HR committee will ask for a report of the work being done and work with the staff member to help that person manage his or her time better and/or to offload tasks to others. All staff will keep in mind these goals when attempting to reduce workload: eliminating any liability to Free Geek that overtime might cause, reducing the possibility of staff burn out, and accurately assessing the cost of replacing the worker should s/he leave Free Geek.
+In a case where a staff member is working more hours than authorized, the HR committee will ask for a report of the work being done and work with the staff member to help that person manage his or her time better and/or to offload tasks to others. All staff will keep in mind these goals when attempting to reduce workload: eliminating any liability to Free Geek that overtime might cause, reducing the possibility of staff burn out, and accurately assessing the cost of replacing the worker should s/he leave Free Geek.
 == Current Procedure for HR Oversight ==

@@ Line 11: / Line 11: @@
 == How to Request Overtime ==
-See [[How to Request Overtime]]
+In order to be approved for working overtime (and to avoid overtime penalties), you must follow the simple procedure detailed below. Overtime requests are not automatically approved, so plan ahead and manage your time wisely. As per the above policy approved by staff on July 3rd, 2010, the HR committee approves requests for overtime.
 [[Category: Policy]]

@@ Line 8: / Line 8: @@
 == Current Procedure ==
-Hours are logged using software written at Free Geek, available from inside Free Geek at http://data/worked_shifts/edit. These are recorded in a spreadsheet maintained by Free Geek staff. HR will routinely examine this spreadsheet and talk with staff members to determine if anyone is working more or less than authorized and assign staff members to follow up on the matter.
+Hours are logged using software written at Free Geek, available from inside Free Geek at http://data/worked_shifts. These are recorded in a spreadsheet maintained by Free Geek staff. HR will routinely examine this spreadsheet and talk with staff members to determine if anyone is working more or less than authorized and assign staff members to follow up on the matter.
 [[Category: Policy]]

← Older revision	Revision as of 13:18, 2 April 2010
(No difference)