NPA Hiring Checklist - Revision history

Mkille at 22:49, 21 March 2013

2013-03-21T22:49:03Z

Liliana at 01:03, 17 November 2011

2011-11-17T01:03:03Z

Laurel: removed general HR category

2011-07-17T00:23:26Z

removed general HR category

Laurel: removed general HR category

2011-07-16T23:47:18Z

removed general HR category

Meredith at 23:55, 29 June 2011

2011-06-29T23:55:41Z

Valerie at 23:11, 12 October 2010

2010-10-12T23:11:36Z

Valerie at 23:01, 12 October 2010

2010-10-12T23:01:32Z

Rfs at 18:16, 22 July 2010

2010-07-22T18:16:58Z

Ali: touched up a bit

2010-03-24T01:53:50Z

touched up a bit

Ali: created checklist

2010-03-24T01:28:46Z

created checklist

New page

This checklist is the current procedure for hiring Non-Profit Apprentices (NPA's) at Free Geek. It should be implemented in the context of the [[Hiring Policy]].

{| border=".05"
|-
|width="15%" align="center"|TIMELINE/PHASE
|width="60%" align="center"|NOTES AND DETAILED INSTRUCTIONS
|width="15%" align="center"|OVERSEEING GROUP
|width="10%" align="center"|DONE? (initial here)
|-
| '''EARLY STAGES (over a month in advance)''' ||Review job description. Have all Collective members and NPA's look it over to see if anything needs adding/removing/clarifying || HR ||
|-
| || If adding an additional NPA (rather than replacing an outgoing one), research the budget impact and include in budget. || HR ||
|-
| '''1 WEEK IN ADVANCE''' || Form interview committee (the HR committee proposes names to the staff collective.) || HR ||
|-
| '''ADVERTISING THE JOB''' || Post to Jobs webpage || Interview Committee ||
|-
| || Post to the main page about position || Interview Committee ||
|-
| || Post to internal lists and bulletin boards || Interview Committee ||
|-
| || Post externally. Check out [[Where to post jobs]] for more info. || Interview Committee ||
|-
| '''AFTER ADVERTISING, BEFORE DEADLINE''' ||Come up with important qualities and criteria for thinning/interviews || Interview Committee ||
|-
| || Collect essays and resumes from the Front Desk at the end of every day || Interview Committee ||
|-
| || Maintain a spreadsheet of applicants and their info || Interview Committee ||
|-
| || Create interview questions and email to staff list for suggestions || Interview Committee ||
|-
| || School yourself on [[http://www.usatoday.com/careers/resources/interviewillegal.htm | what you shouldn't ask]] ||
|-
| ''' AT/AFTER DEADLINE''' || Remove from jobs page AND posting from main page || Interview Committee ||
|-
| || Remove internal hard copy postings. || Interview Committee ||
|-
| || Email staff list asking for helping thinning. Include in this email (1) where the essays and resumes are located, (2) reiterate the hiring criteria, and (3) explain what system to use for marking the essay and || Interview Committee ||
|-
| || Read essays and resumes and make recommendations for interviews || Interview Committee & Staff ||
|-
| || Notify individuals who will '''not''' be interviewed. Make sure regular volunteers receive a personalized email, phone call, or in-person notification. || Interview Committee ||
|-
| || Schedule interviews (~30 minutes) || Interview Committee ||
|-
| '''DECISION DAY AND BEYOND''' || Present recommendation to staff via email. Make sure to talk to Collective members in the hallway to determine whether there is anything you may have forgotten, or if you're unsure which candidate would be best to select. || Interview Committee ||
|-
| || Contact 1st choice, confirm that they want the job, and then set their start date. || Interview Committee ||
|-
| || Contact those interviewed who will not be hired. Make sure regular volunteers receive a personalized email, phone call, or in-person notification. || Interview Committee ||
|-
| || Announce new hire via email to council, paidworkers, and regulars email lists. || Interview Committee ||
|-
| '''NPA STARTS WORK!''' || Pair new hire with a buddy who will go through [[Orienting New Staff Members]] || HR ||
|}

Allow 4 weeks for process (Weeks 1 and 2: Post job. Leave open for 2 weeks. Week 3: Thin resumes, conduct interviews. Week 4: New NPA starts work!)

[[Category:HR]]
[[Category:Hiring]]
[[Category:Procedures]]

← Older revision		Revision as of 22:49, 21 March 2013
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		+	{{Delete}}
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	This checklist is the current procedure for hiring Non-Profit Apprentices (NPA's) at Free Geek. It should be implemented in the context of the [[Hiring Policy]].		This checklist is the current procedure for hiring Non-Profit Apprentices (NPA's) at Free Geek. It should be implemented in the context of the [[Hiring Policy]].

← Older revision		Revision as of 01:03, 17 November 2011
Line 74:		Line 74:
	[[Category:Procedures]]		[[Category:Procedures]]
	[[Category:Apprenticeship]]		[[Category:Apprenticeship]]
		+	[[Category: NPA]]

@@ Line 28: / Line 28: @@
 | '''PREPARE FRONT DESK & ORGANIZE TOUR GUIDES''' || Work with a scheduler to arrange NPA-led tours || HR ||
 |-
-| || Send email to frontdesk(at)freegeek-dot-org to let the front desk interns know opening and closing dates and the protocol for applying || Interview Committee ||
+| || Send email to frontdesk(at)freegeek-dot-org to let the front desk interns know opening and closing dates and the protocol for applying || HR ||
 |-
-| || Prepare instructions for the next step of the interview - would be nice to have link to the essay paper here || ||
+| || Prepare instructions for the next step of the interview - would be nice to have link to the essay paper here || HR ||
 |-
 | '''AFTER ADVERTISING, BEFORE DEADLINE''' ||Come up with important qualities and criteria for thinning/interviews || Interview Committee ||
 |-

@@ Line 64: / Line 64: @@
 [[Category:Hiring]]
 [[Category:Procedures]]
-[[Category:NPA]]
+[[Category:Apprenticeship]]

@@ Line 16: / Line 16: @@
 | '''1 WEEK IN ADVANCE''' || Form interview committee (the HR committee proposes names to the staff collective.) || HR ||
 |-
-| || If special instructions are needed for Front Desk workers (i.e. handing out materials, applicant signatures, collecting resumes, etc.), then communicate this clearly to the Front Desk email list AND specifically to the Office Coordinator.  || Interivew Committee ||
+| || If special instructions are needed for Front Desk workers (i.e. handing out materials, applicant signatures, collecting resumes, etc.), then communicate this clearly to the Front Desk email list AND specifically to the Front Desk Coordinator.  || Interivew Committee ||
 |-
 | '''ADVERTISING THE JOB''' || Post to jobs page on [[http://www.freegeek.org| Free Geek website]]   || Interview Committee ||
@@ Line 26: / Line 26: @@
 | || Post externally.  Check out [[Where to post jobs]] for more info. || Interview Committee ||
 |-
-| '''PREPARE FRONT DESK & ORGANIZE TOUR GUIDES''' || Work with a scheduler to arrange NPA-led tours || HR ||
+| '''PREPARE FRONT DESK''' || Communicate the process & place for materials || HR ||
 |-
 | || Send email to frontdesk(at)freegeek-dot-org to let the front desk interns know opening and closing dates and the protocol for applying || HR ||
 |-
-| || Prepare instructions for the next step of the interview - would be nice to have link to the essay paper here || HR ||
+| || Prepare instructions for the next step of the interview. || HR ||
 |-
-| || Prepare a well-labeled folder with instructions for Front Desk. This folder should contain the sign-in sheet for applicants || HR ||
+| || Prepare a well-labeled folder with instructions for Front Desk. || HR ||
 |-
 | '''AFTER ADVERTISING, BEFORE DEADLINE''' ||Come up with important qualities and criteria for thinning/interviews || Interview Committee ||
@@ Line 40: / Line 40: @@
 | || Maintain a spreadsheet of applicants and their info || Interview Committee ||
 |-
-| || Create interview questions and email to staff list for suggestions || Interview Committee ||
+| || Create interview questions (or use past ones) and email to staff list for suggestions || Interview Committee ||
 |-
 | ||  School yourself on [[http://www.usatoday.com/careers/resources/interviewillegal.htm| what you shouldn't ask]] || Interview Committee ||
@@ Line 54: / Line 54: @@
 | || Notify individuals who will '''not''' be interviewed.  Make sure regular volunteers receive a personalized email, phone call, or in-person notification. || Interview Committee ||
 |-
 | || Schedule interviews (~30 minutes) || Interview Committee ||
 |-
-| '''DECISION DAY AND BEYOND''' || Present recommendation to staff via email.  Make sure to talk to Collective members in the hallway to determine whether there is anything you may have forgotten, or if you're unsure which candidate would be best to select. || Interview Committee ||
+| '''DECISION DAY AND BEYOND''' || Present recommendation to staff via email.  Make sure to talk to other Collective members to determine whether there is anything you may have forgotten, or if you're unsure which candidate would be best to select. || Interview Committee ||
 |-
 | || Contact 1st choice, confirm that they want the job, and then set their start date. || Interview Committee ||

@@ Line 11: / Line 11: @@
 |-
 | || If adding an additional NPA (rather than replacing an outgoing one), research the budget impact and include in budget. || HR ||
 |-
 | '''1 WEEK IN ADVANCE''' || Form interview committee (the HR committee proposes names to the staff collective.) || HR ||
 |-
-| '''ADVERTISING THE JOB''' || Post to Jobs webpage || Interview Committee ||
+| '''ADVERTISING THE JOB''' || Post to jobs page on [[http://www.freegeek.org| Free Geek website]]   || Interview Committee ||
 |-
-| || Post to the main page about position || Interview Committee  ||
+| || Post to the main page of [[http://www.freegeek.org| Free Geek website]] about position || Interview Committee  ||
 |-
 | || Post to internal lists and bulletin boards || Interview Committee ||
@@ Line 30: / Line 34: @@
 | || Create interview questions and email to staff list for suggestions || Interview Committee ||
 |-
-| ||  School yourself on [[http://www.usatoday.com/careers/resources/interviewillegal.htm | what you shouldn't ask]] ||
+| ||  School yourself on [[http://www.usatoday.com/careers/resources/interviewillegal.htm| what you shouldn't ask]] || Interview Committee ||
 |-
 | ''' AT/AFTER DEADLINE''' || Remove from jobs page AND posting from main page || Interview Committee ||
@@ Line 60: / Line 64: @@
 [[Category:Hiring]]
 [[Category:Procedures]]