Office Coordinator - Revision history

Rfs at 22:39, 17 July 2012

2012-07-17T22:39:03Z

Rfs at 19:34, 23 April 2011

2011-04-23T19:34:24Z

Ali: edited posting blurb

2010-01-16T23:08:54Z

edited posting blurb

Rfs at 18:22, 13 January 2010

2010-01-13T18:22:48Z

Ali: added 6 month probationary note

2010-01-12T23:58:23Z

added 6 month probationary note

Ali at 18:50, 12 January 2010

2010-01-12T18:50:15Z

Ali: updated Office Coordinator job description

2010-01-12T18:45:22Z

updated Office Coordinator job description

Ali: rough first look at job

2010-01-08T02:54:52Z

rough first look at job

MaryKate at 21:38, 30 December 2009

2009-12-30T21:38:17Z

MetraBot: change in tour time

2009-02-18T16:41:13Z

change in tour time

← Older revision		Revision as of 22:39, 17 July 2012
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−	[[Category:Job Descriptions]]	+	[[Category:Old Job Descriptions]]

← Older revision		Revision as of 19:34, 23 April 2011
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−	~~{{Staff Salary\|due=peanut butter\|start=jelly\|time=* Four and a half or five days per week, Tuesday through Saturday, 10:30am to 7:30pm, some evening or morning meetings, with some flexibility}}~~
−
	''Free Geek is a unique work environment. For this reason it is essential that each applicant take a tour of our facility (active volunteers are exempt). Tours are offered Tuesday - Saturday at both 12:00PM and 5PM. Please let the Front Desk staff know for which position you are applying.''		''Free Geek is a unique work environment. For this reason it is essential that each applicant take a tour of our facility (active volunteers are exempt). Tours are offered Tuesday - Saturday at both 12:00PM and 5PM. Please let the Front Desk staff know for which position you are applying.''

← Older revision		Revision as of 23:08, 16 January 2010
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	''Free Geek is a unique work environment. For this reason it is essential that each applicant take a tour of our facility (active volunteers are exempt). Tours are offered Tuesday - Saturday at both 12:00PM and 5PM. Please let the Front Desk staff know for which position you are applying.''		''Free Geek is a unique work environment. For this reason it is essential that each applicant take a tour of our facility (active volunteers are exempt). Tours are offered Tuesday - Saturday at both 12:00PM and 5PM. Please let the Front Desk staff know for which position you are applying.''
−
−	Can you wield mystical powers of organization? Do you possess a certain prowess that causes important documents and administrative work to bow down to your every command? Are you amused by a diversity of people and their needs, even though their actions seem only to make the huge pile of paperwork in front of you grow larger?

	As a Collective level staff member, the Office Coordinator is responsible for integrating the Front Desk and back end administrative duties into the whole of Free Geek and for participating in a collective management structure. Specifically, the Office Coordinator is responsible for overseeing one of the public faces of Free Geek, the Front Desk area, and for coordinating the ever-growing and fluctuating pool of Front Desk volunteers. In addition, the Office Coordinator is responsible for maintaining administrative correspondence, such as insurance, payroll, taxes, employee files, etc.		As a Collective level staff member, the Office Coordinator is responsible for integrating the Front Desk and back end administrative duties into the whole of Free Geek and for participating in a collective management structure. Specifically, the Office Coordinator is responsible for overseeing one of the public faces of Free Geek, the Front Desk area, and for coordinating the ever-growing and fluctuating pool of Front Desk volunteers. In addition, the Office Coordinator is responsible for maintaining administrative correspondence, such as insurance, payroll, taxes, employee files, etc.

← Older revision		Revision as of 18:22, 13 January 2010
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−	{{Staff Salary\|due=~~Friday, January 18, 2008 at 5:00pm~~\|start=~~Tuesday, January 29, 2008~~\|time=* Full-time, 35 hours per week.	+	{{Staff Salary\|due=peanut butter\|start=jelly\|time=* Four and a half or five days per week, Tuesday through Saturday, 10:30am to 7:30pm, some evening or morning meetings, with some flexibility}}
−	* Four and a half or five days per week, Tuesday through Saturday, 10:30am to 7:30pm, some evening or morning meetings, with some flexibility}}

	''Free Geek is a unique work environment. For this reason it is essential that each applicant take a tour of our facility (active volunteers are exempt). Tours are offered Tuesday - Saturday at both 12:00PM and 5PM. Please let the Front Desk staff know for which position you are applying.''		''Free Geek is a unique work environment. For this reason it is essential that each applicant take a tour of our facility (active volunteers are exempt). Tours are offered Tuesday - Saturday at both 12:00PM and 5PM. Please let the Front Desk staff know for which position you are applying.''

← Older revision		Revision as of 23:58, 12 January 2010
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	As a Collective level staff member, the Office Coordinator is responsible for integrating the Front Desk and back end administrative duties into the whole of Free Geek and for participating in a collective management structure. Specifically, the Office Coordinator is responsible for overseeing one of the public faces of Free Geek, the Front Desk area, and for coordinating the ever-growing and fluctuating pool of Front Desk volunteers. In addition, the Office Coordinator is responsible for maintaining administrative correspondence, such as insurance, payroll, taxes, employee files, etc.		As a Collective level staff member, the Office Coordinator is responsible for integrating the Front Desk and back end administrative duties into the whole of Free Geek and for participating in a collective management structure. Specifically, the Office Coordinator is responsible for overseeing one of the public faces of Free Geek, the Front Desk area, and for coordinating the ever-growing and fluctuating pool of Front Desk volunteers. In addition, the Office Coordinator is responsible for maintaining administrative correspondence, such as insurance, payroll, taxes, employee files, etc.

		+	This is a job in a worker collective. Your first six months will be as a provisional member of the collective. At the end of that time Free Geek's decision whether or not to bring you on as a permanent collective member will be made through a peer review process.

	'''Responsibilities''':		'''Responsibilities''':

@@ Line 27: / Line 27: @@
 ''Ensure that administrative correspondence is timely, transparent, and well-documented (including insurance, taxes, payroll, etc.)''
-* Work with other staff to complete necessary administrative correspondence, including insurance, taxes, payroll, etc.
+* Work with appropriate staff to complete necessary administrative correspondence, including insurance, taxes, payroll, etc.
 * Create, document, and maintain timeline for paperwork deadlines
 * Organize, maintain, and document a centralized filing system and efficient system for document flow

@@ Line 2: / Line 2: @@
 * Four and a half or five days per week, Tuesday through Saturday, 10:30am to 7:30pm, some evening or morning meetings, with some flexibility}}
-Free Geek is a unique work environment.  For this reason it is essential that each applicant take a tour of our facility (active volunteers are exempt).  Tours are offered Tuesday - Saturday at both 12:00PM and 5PM.  Please let the Front Desk staff know for which position you are applying.
+''Free Geek is a unique work environment.  For this reason it is essential that each applicant take a tour of our facility (active volunteers are exempt).  Tours are offered Tuesday - Saturday at both 12:00PM and 5PM.  Please let the Front Desk staff know for which position you are applying.''
 Can you wield mystical powers of organization?  Do you possess a certain prowess that causes important documents and administrative work to bow down to your every command?  Are you amused by a diversity of people and their needs, even though their actions seem only to make the huge pile of paperwork in front of you grow larger?
-A huge part of this job is coordinating the ever-growing and fluctuating pool of Front Desk volunteers.
+As a Collective level staff member, the Office Coordinator is responsible for integrating the Front Desk and back end administrative duties into the whole of Free Geek and for participating in a collective management structure.  Specifically, the Office Coordinator is responsible for overseeing one of the public faces of Free Geek, the Front Desk area, and for coordinating the ever-growing and fluctuating pool of Front Desk volunteers.  In addition, the Office Coordinator is responsible for maintaining administrative correspondence, such as insurance, payroll, taxes, employee files, etc.
 '''Responsibilities''':
-''Front End''
+''Oversee the Front Desk (including volunteer interns), maintaining an appropriate balance of coordination and hands-on involvement.''
 * Recruit/supervise/coordinate volunteer Front Desk Interns
-* Perform reception and reception intern coordination backup
+* Train incoming NPA's (non-profit apprentices)
-* Attend and actively participate in staff meetings and pertinent committees
+* Coordinate message regarding changes in normal operations, e.g. voice mail outgoing message, appropriate signage, email correspondence to volunteers, etc.
-* Work occasional shifts coordinating Adoption and Build Program volunteers
+* Work at the Front Desk, including
-''Back End''
+''Ensure that administrative correspondence is timely, transparent, and well-documented (including insurance, taxes, payroll, etc.)''
 * Create, document, and maintain timeline for paperwork deadlines
-* Organize, maintain, and document a centralized filing system
+* Organize, maintain, and document a centralized filing system and efficient system for document flow
 * Receive and distribute mail
-''Other''
+''Participate in collective management structure and abide by [[Collective Level Expectations]]''
-* Participate in collective management structure and abide by Collective Level Expectations
+* Miscellaneous responsibilities as needed, may include working shifts coordinating Adoption and Build Program volunteers and/or bookkeeping and staff scheduling support
 * Miscellaneous responsibilities as needed
 '''Required skills''':
 * Friendly, outgoing personality
 * Patient and courteous with the public
@@ Line 44: / Line 48: @@
 * Multi-tasker
 * Legible handwriting
-* Basic computer knowledge, use of web browser, email and word processor, database and spreadsheet
+* Extremely comfortable using computers, possesses the ability/willingness to learn how to use Free Geek communication tools, including wiki, RT, database, etc.
 * Able to work in an informal, friendly environment with a diverse staff
 * Work well under stress in an unusual setting, maintaining a positive attitude even in the face of adversity
@@ Line 55: / Line 59: @@
 * Payroll and bookkeeping experience
 * Previous experience in a collectively-run organization
-* Experience coordinating volunteers
+* Fluency in other language(s)
 [[Category:Job Descriptions]]

← Older revision		Revision as of 21:38, 30 December 2009
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−	~~''Job description last modified October, 2007''~~
	{{Staff Salary\|due=Friday, January 18, 2008 at 5:00pm\|start=Tuesday, January 29, 2008\|time=* Full-time, 35 hours per week.		{{Staff Salary\|due=Friday, January 18, 2008 at 5:00pm\|start=Tuesday, January 29, 2008\|time=* Full-time, 35 hours per week.
	* Four and a half or five days per week, Tuesday through Saturday, 10:30am to 7:30pm, some evening or morning meetings, with some flexibility}}		* Four and a half or five days per week, Tuesday through Saturday, 10:30am to 7:30pm, some evening or morning meetings, with some flexibility}}

← Older revision		Revision as of 16:41, 18 February 2009
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	* Four and a half or five days per week, Tuesday through Saturday, 10:30am to 7:30pm, some evening or morning meetings, with some flexibility}}		* Four and a half or five days per week, Tuesday through Saturday, 10:30am to 7:30pm, some evening or morning meetings, with some flexibility}}

−	Free Geek is a unique work environment. For this reason it is essential that each applicant take a tour of our facility (active volunteers are exempt). Tours are offered Tuesday - Saturday at both 12:00PM and ~~6:00PM~~.	+	Free Geek is a unique work environment. For this reason it is essential that each applicant take a tour of our facility (active volunteers are exempt). Tours are offered Tuesday - Saturday at both 12:00PM and 5PM.