Policy register - Revision history

Liliana at 03:22, 6 September 2012

2012-09-06T03:22:58Z

Owenja: /* Minutes */ update minutes turnaround policy to reflect reality

2012-06-14T01:34:18Z

Minutes: update minutes turnaround policy to reflect reality

Ideath: /* Board member communication */ adding new amendments right and left.

2011-12-15T20:23:18Z

Board member communication: adding new amendments right and left.

Ideath: /* Email decisions */ not adopted, noting potential changes

2011-12-15T20:21:06Z

Email decisions: not adopted, noting potential changes

Ideath: /* Board member communication */ not adopted at 12/2011 meeting, needs work.

2011-12-15T20:18:10Z

Board member communication: not adopted at 12/2011 meeting, needs work.

Ideath: /* Conflicts of Interest */ fix link. was going to pull in policy from other page but it needs work.

2011-12-15T20:14:54Z

Conflicts of Interest: fix link. was going to pull in policy from other page but it needs work.

Ideath: /* Town Hall Meetings */ remove duplication

2011-12-15T20:01:29Z

Town Hall Meetings: remove duplication

Ideath: /* Minutes */ wording approved; add link later.

2011-12-15T20:00:18Z

Minutes: wording approved; add link later.

Ideath: /* Mailing lists */ add link to original decision, note of revision approval (link later)

2011-12-15T19:59:03Z

Mailing lists: add link to original decision, note of revision approval (link later)

Ideath: /* Meeting ground rules */ add link to minutes when they are released.

2011-12-15T19:54:37Z

Meeting ground rules: add link to minutes when they are released.

← Older revision		Revision as of 03:22, 6 September 2012
Line 163:		Line 163:
	===Non-collective-board liaison===		===Non-collective-board liaison===
	''Needs to be written''		''Needs to be written''
		+
		+	[[Category: Board]]

@@ Line 122: / Line 122: @@
 ====Minutes====
-Draft board meeting minutes will be sent to the board-announce and board-discuss lists within 48 hours of a meeting. Corrections should be posted promptly.
+Draft board meeting minutes will be sent to the board-announce and board-discuss lists within 7 days of a meeting. Corrections should be posted promptly.
-Minutes will be approved at the next meeting, and the final draft posted to the minutes list. ''board, 12/2011''
+Minutes will be approved at the next meeting, and the final draft posted to the minutes list. ''board, 6/2012''
 ''Policy needed around minutes for executive sessions.''

← Older revision		Revision as of 20:23, 15 December 2011
Line 110:		Line 110:

	Members who will be out of email range for more than a few days should alert the board list in advance. ''[http://lists.freegeek.org/pipermail/directors/2006-July/000848.html board, 7/2006]''		Members who will be out of email range for more than a few days should alert the board list in advance. ''[http://lists.freegeek.org/pipermail/directors/2006-July/000848.html board, 7/2006]''
		+	{{Template:SuggestedWording\|Members who will be out of email range for more than a few days should alert the board list in advance ''and should not be counted toward quorum for email decisions made during that time''.\| to amend above. --[[User:Ideath\|Ideath]] 20:23, 15 December 2011 (UTC)}}

	====Mailing lists====		====Mailing lists====

@@ Line 131: / Line 131: @@
 :“Issues come up often enough that quarterly board meetings need to be supplemented by other communication/decision process. Seamus requested board adopt a clear process to make communication/decisions by email effective and efficient. FG Board members are expected to do email. Process should make clear participation by all is desired, and that silence may be misinterpreted so all members should make concerted effort to participate. Members who will be out of email range for more than a few days should alert the board list in advance. It is useful for the person doing the proposing to summarize and consolidate discussion points as the discussion moves forward.
-:The board has a limited set of members and its decisions may be legally or financially critical for the organization.”  ''[From http://lists.freegeek.org/pipermail/directors/2006-July/000848.html, approved by board July 2006]''
+:The board has a limited set of members and its decisions may be legally or financially critical for the organization.”  ''Board [http://lists.freegeek.org/pipermail/directors/2006-July/000848.html 7/2006]''
 {{Template:SuggestedWording|The board may decide to make some decisions via email. This process requires the explicit and timely participation of every board member.
-Email decisions will be reported and affirmed at the next board meeting, and included in that meeting's minutes with a link to the final decision email.|to replace above. [[User:Ideath|Ideath]] 05:51, 27 November 2011 (UTC)}}
+Email decisions will be reported and affirmed at the next board meeting, and included in that meeting's minutes with a link to the final decision email.|to replace above. needs work, specifically with word "timely" -- perhaps clarifying other email expectation policy would fix? --[[User:Ideath|Ideath]] 20:21, 15 December 2011 (UTC)}}
 ====Town Hall Meetings====

@@ Line 107: / Line 107: @@
 ===Board communications===
 ====Board member communication====
-{{Template:SuggestedWording|Board members are expected to check their email at least every other day and respond to items marked "Please Respond" with at least acknowledgment of receipt, if they do not have time for a more considered response.|--[[User:Ideath|Ideath]] 04:32, 14 December 2011 (UTC)}}
+{{Template:SuggestedWording|Board members are expected to check their email at least every other day and respond to items marked "Please Respond" with at least acknowledgment of receipt, if they do not have time for a more considered response.| needs modification: business days? 2 days too short? --[[User:Ideath|Ideath]] 20:18, 15 December 2011 (UTC)}}
 Members who will be out of email range for more than a few days should alert the board list in advance. ''[http://lists.freegeek.org/pipermail/directors/2006-July/000848.html board, 7/2006]''

@@ Line 82: / Line 82: @@
 ===Conflicts of Interest===
-The Board, and each Director, are committed to observing the Conflicts of Interest rules set out in Bylaws Article III Section 12, and the Conflicts of Interest policy adopted in 2008, which is found here: http://wiki.freegeek.org/index.php/Conflict_of_Interest_Policy.  ''[Approved online 11/3/2011, proposal here http://lists.freegeek.org/pipermail/council/2011-October/003322.html]''
+The Board, and each Director, are committed to observing the Conflicts of Interest rules set out in Bylaws Article III Section 12, and the Conflicts of Interest policy adopted in 2008, which is found [[Conflict of Interest Policy|here]].  ''Approved on directors list 11/2011, proposal [http://lists.freegeek.org/pipermail/council/2011-October/003322.html here]; need to pull relevant bits of form out into policy language and clarify who this applies to''
 ===Board meetings===

@@ Line 143: / Line 143: @@
 * involved in the vision generation piece of strategic planning.
 Both candidates to represent core volunteers and those eligible to participate in selecting them will be core volunteers.  ''[[2011 governance proposal]], approved by board 4/2011''
 The board will be responsible for seeing that this event is appropriately planned and that community input generated at these meetings is integrated into the organization's plans for the future. ''[[2011 governance proposal]], approved by board 4/2011''

@@ Line 112: / Line 112: @@
 ====Mailing lists====
-''Needs restatement as policy.''
+For purposes of transparency, the board will maintain three email communication channels:
 * A discussion list ("Board-discuss"), open to Free Geek community and with open archives, for most of the board's email traffic.
 * An executive list ("Directors"), open to only current board members, for sensitive board business that requires an executive session.
 * An announcement list (Board-announce"), to be maintained by the secretary or the secretary's delegate(s), for posting agendas, minutes, proposals, and event announcements.
-Board members will subscribe to both the discussion and executive lists.|to replace above. [[User:Ideath|Ideath]] 05:51, 27 November 2011 (UTC)}}
+Board members will subscribe to both the discussion and executive lists.
 ====Minutes====

@@ Line 97: / Line 97: @@
 ====Meeting ground rules====
-''Policy needed: ''
+Board meetings are open to the public, and especially volunteers. The facilitator is responsible for making sure that the presence of these guests is used constructively and does not interfere with the work of the board, and may ask them to limit their participation. ''board, 12/2011 meeting''
 ''Question from 12 Oct 2011: does the following apply only during union neg'ns? Or is this ongoing policy?''