Providence Planning 08 01 2006 - Revision history

Laurel at 23:12, 6 July 2010

2010-07-06T23:12:42Z

Rfs at 17:23, 20 January 2007

2007-01-20T17:23:28Z

Rfs at 17:20, 20 January 2007

2007-01-20T17:20:40Z

Ideath: richard says it's ok because i didn't say fuck.

2006-08-02T03:44:35Z

richard says it's ok because i didn't say fuck.

Ideath: pre-checked minutes

2006-08-02T03:43:51Z

pre-checked minutes

Ideath: save early, save often! see the minutes take shape!

2006-08-02T03:00:08Z

save early, save often! see the minutes take shape!

Ideath at 02:19, 2 August 2006

2006-08-02T02:19:11Z

New page

{{RightTOC}}
* Date:
* Facilitator:
* Scribe:
* Minutes Checker:
* Place:
----
== Call the meeting to order ==
* Are the scribe and facilitator there?
* Check in - ask how everybody's doing.
* Have everybody say their name (important at Council meetings.) Scribe: note names below. (under == Attendance ==)
* You can delete this section from the minutes.

== Attendance ==

List participants here.

== Old Commitments ==
Copy these from the prior meeting's minutes.

Owner of each commitment should report on status: Done, In Progress, Carryover, Hand Off, or Drop. For items not completed, see [[Carryovers]].

* Name - commitment - status
* Name - commitment - status
** discussion points if necessary
* etc.

== Reports ==

Reports from other working groups. Use headings with equal signs, like this:

<nowiki>=== Blahblah Report ===</nowiki>

If reports came via email, please link to the message in the archive here. Like this: [http://lists.freegeek.org/pipermail/council/ Blahblah Report]

=== Foobar Report ===
* presenter's name
* summarize and/or link to report
* record conversation

== Old Business ==

copy from previous meeting's minutes

=== Item 1 ===
*presenter's name
*summarize presentation
*record conversation
**(use asterisks, not hyphens. It translates better to wiki.)

== New Business ==
copy from email list's agenda additions

=== Item 1 ===
*presenter's name
*summarize presentation
*record conversation

== New Commitments ==

New commitments, and Carry-Overs copied from above.
* name - commitment
* name - commitment
* etc.

== Next Meeting ==
* Facilitator:
* Scribe:
* Minutes Checker:
* Reporters to other meetings?
* Date and time:
* Place:
* Unfinished business for the next meeting?

← Older revision		Revision as of 23:12, 6 July 2010
Line 87:		Line 87:
	* Place: free geek		* Place: free geek
	** Talk about the tripartite plan		** Talk about the tripartite plan
		+
		+	[[Category: Minutes]]

@@ Line 1: / Line 1: @@
-[[Category: Providenc]]
+[[Category: Providence]]
 {{RightTOC}}
 * Date: August 1

← Older revision		Revision as of 17:20, 20 January 2007
Line 1:		Line 1:
		+	[[Category: Providenc]]
	{{RightTOC}}		{{RightTOC}}
	* Date: August 1		* Date: August 1

@@ Line 3: / Line 3: @@
 * Facilitator: Seamus
 * Scribe: laurel
-* Minutes Checker:
+* Minutes Checker: RFS
 * Place: meeting room

@@ Line 46: / Line 46: @@
 * Group brainstorm: issues that might be addressed by having an orientation
 ** Early information overload
-**
+** People not knowing what to do next after completing a program
 == New Commitments ==
@@ Line 54: / Line 78: @@
 * Richard - continue working on data mining and interpretation
 * Dave - fill in numbers in income/expense estimates
 == Next Meeting ==
-* Facilitator:
+* Facilitator: Seamus
-* Scribe:
+* Scribe: laurel
-* Minutes Checker:
+* Date and time: [[Providence Planning 08 08 2006|8/8]]
-* Reporters to other meetings?
+* Place: free geek
-* Date and time:
+** Talk about the tripartite plan

@@ Line 1: / Line 1: @@
 {{RightTOC}}
-* Date:
+* Date: August 1
-* Facilitator:
+* Facilitator: Seamus
-* Scribe:
+* Scribe: laurel
 * Minutes Checker:
-* Place:
+* Place: meeting room
 == Attendance ==
-List participants here.
+Shawn, Dave, Kerm, Liane, RFS, laurel, Seamus
 == Old Commitments ==
-Copy these from the prior meeting's minutes.
+* Liane and Dave - visit the warehouse and ask questions and report back - IN PROGRESS
-Owner of each commitment should report on status: Done, In Progress, Carryover, Hand Off, or Drop. For items not completed, see [[Carryovers]].
+== Volunteer program developments ==
-* Name - commitment - status
+=== Volunteer outreach ===
-* Name - commitment - status
+Plan for volunteer outreach is to hit up organizations that have been recommended, like parks and rec and orgs that serve our adoption volunteer demographic. Idea is to get our information to the staff in those organizations because they will be around longer. It's a lot of footwork. Recommendations for potential organizations are welcome.
-== Reports ==
+Richard says the number of volunteer hours has levelled off. Dave wants to see a comparison between staff hours and volunteer hours to see if there's any correlation that might imply that volunteers are more likely to work when they can get more attention. Knowing the ideal staff to volunteer ratio will definitely be useful in planning expansions.
-Reports from other working groups. Use headings with equal signs, like this:
+=== Volunteer Retention ===
+HR is largely working on ways to make sure staff on the floor are more attentive and have more time on the ground. The culture of how to deal with volunteers is in evolution.
-<nowiki>=== Blahblah Report ===</nowiki>
+* (Liane) Volunteers tend not to have sufficient information. Often not enough people at the front desk to answer questions
+* Volunteer intake is not working well; people have to wait around.
-If reports came via email, please link to the message in the archive here. Like this: [http://lists.freegeek.org/pipermail/council/ Blahblah Report]
+* It may be time to implement a formal orientation; the time could count toward their hours. Why didn't we do this when we were on it before? Didn't have time. (Dave) Orientation should be optional. People would be welcome to participate in one if they want. (rfs) Part of the problem is not that people aren't told, but that it's confusing. Scheduling will still be a problem. (Kerm) Maybe we should have a person available to answer questions at the end of each shift. (Shawn) Having an orientation not necessarily at the beginning of a volunteer's time is appealing so that less time is wasted.
+* Group brainstorm: issues that might be addressed by having an orientation
-=== Foobar Report ===
+** Early information overload
-* presenter's name
+**
 == New Commitments ==
+* Liane and Dave - visit the warehouse and ask questions and report back - CARRYOVER
-New commitments, and Carry-Overs copied from above.
+* Proponents of the warehouse plan - continue to seek input - IN PROGRESS
-* name - commitment
+* Outreach - work on a plan for volunteer outreach - IN PROGRESS
-* name - commitment
+* Richard - continue working on data mining and interpretation
-* etc.
+* Dave - fill in numbers in income/expense estimates
 == Next Meeting ==