Receiving Staff FYI - Revision history

Brittany: /* Archiving */

2009-12-18T05:16:38Z

Archiving

Brittany: /* What is a "Staff FYI"? */

2009-12-18T05:08:57Z

What is a "Staff FYI"?

Brittany: /* What is a "Staff FYI"? */

2009-12-18T05:02:28Z

What is a "Staff FYI"?

Brittany: /* The Solution */

2009-12-18T04:58:44Z

The Solution

Brittany at 03:15, 18 December 2009

2009-12-18T03:15:06Z

Brittany: New page: ''If you are working in Receiving, please check the Staff FYI Clipboard whenever you start your shift.'' == What is a "Staff FYI"? == Brittany noticed that we needed a better, more i...

2009-12-18T03:04:00Z

New page: ''If you are working in Receiving, please check the Staff FYI Clipboard whenever you start your shift.'' == What is a "Staff FYI"? == Brittany noticed that we needed a better, more i...

New page

''If you are working in Receiving, please check the Staff FYI Clipboard whenever you start your shift.''

== What is a "Staff FYI"? ==

[[Brittany]] noticed that we needed a better, more immediate way to update EVERYONE who works in receiving WITHOUT the use of email and/or the special requests whiteboard.

Email didn't work that well for Receiving because 1) we don't have close access to a internet-accessible computer (and wouldn't want one either, presumably), and 2) it sounds like a hassle to have everyone check their email before their shift and moreover, to have everyone identify receiving-related updates in between all the other daily emails we get.

The pre-existing whiteboard (a.k.a. Special Requests) doesn't work that well because new updates tend to get lost amongst all the older things that stay there forever (!), and also it's pretty much impossible to create some sort of institutional memory of things that have been changed (and why).

This is why the FYI clipboard exists! I know we've all had moments when someone has brought a piece of information to our attention that needs us to make some sort of behavioral change, or when we've seen something that could be different. How on earth were we supposed to let everyone know without physically finding them and telling them?! How could we be sure they would even remember?

Hopefully this will eliminate the days of making a change, only to have someone change it right back, and around and around and around

== What You Can Do ==

Please help do your part in [[Receiving]] by checking the clipboard as soon as you arrive, initialing by your name when you see a new update, and clearly documenting things when you recognize they need to be changed.

== Archiving ==

We'll file older FYIs by 3-hole punching them and then placing them in the STAFF FYI BINDER that lives near the screwdrivers on the upper shelf of the cup table. It is the responsibility of the [[Hardware Donations Apprentice]] to send out weekly/biweekly/monthly summaries to the receiving listserv (receiving at lists dot free geek dot org) and to update it on the [[Receiving Staff FYI Update Archive]] page. Extra copies of the FYI template are on Dead Trees.

[[Category: Receiving]]

@@ Line 23: / Line 23: @@
 == Archiving ==
-We'll file older FYIs by 3-hole punching them and then placing them in the STAFF FYI BINDER that lives near the screwdrivers on the upper shelf of the cup table. It is the responsibility of one of the the [[Non Profit Apprenticeship|NPAs]] to send out weekly/biweekly/monthly summaries to the receiving listserv (receiving at lists dot free geek dot org) and to update it on the [[Receiving Staff FYI Update Archive]] page. Extra copies of the FYI template are on [[Dead Trees#Receiving|Dead trees]].
+We'll file older FYIs by 3-hole punching them and then placing them in the STAFF FYI BINDER that lives near the screwdrivers on the upper shelf of the cup table. It is the responsibility of one of the the [[Non Profit Apprenticeship|NPAs]] to send out weekly/biweekly/monthly summaries to the receiving listserv (receiving at lists dot free geek dot org [http://lists.freegeek.org/listinfo/receiving]) and to update it on the [[Receiving Staff FYI Update Archive]] page. Extra copies of the FYI template are on [[Dead Trees#Receiving|Dead trees]].
 [[Category: Receiving]]

@@ Line 3: / Line 3: @@
 == What is a "Staff FYI"? ==
-[[User:Brittany]] noticed that we needed a better, more immediate way to update EVERYONE who works in receiving WITHOUT the use of email and/or the special requests whiteboard.
+[[User:Brittany|Brittany]] noticed that we needed a better, more immediate way to update EVERYONE who works in receiving WITHOUT the use of email and/or the special requests whiteboard.
 Email doesn't work well for [[Receiving]] because

@@ Line 3: / Line 3: @@
 == What is a "Staff FYI"? ==
-[[Brittany]] noticed that we needed a better, more immediate way to update EVERYONE who works in receiving WITHOUT the use of email and/or the special requests whiteboard.
+[[User:Brittany]] noticed that we needed a better, more immediate way to update EVERYONE who works in receiving WITHOUT the use of email and/or the special requests whiteboard.
 Email doesn't work well for [[Receiving]] because

@@ Line 13: / Line 13: @@
 == The Solution ==
-The FYI clipboard exists so that when someone brings a piece of information to our attention that requires us to make some sort of behavioral change, or when we've seen something that could be different, we can update everyone without having to physically finding them and telling them.
+The FYI clipboard exists so that when someone brings a piece of information to our attention that requires us to make some sort of behavioral change, or when we've seen something that could be different, we can update all applicable staff without having to physically find them and tell them.
-Hopefully this will eliminate the days of making a change, only to have someone change it right back, and around and around and around.
+Hopefully this will eliminate the days of making a change, only to have someone change it right back, as well as the days when we wonder why something is the way it is.
 == What You Can Do ==