Receiving and Paying Bills - Revision history

MichaelWestwind: /* In Gnucash */

2010-02-03T21:50:19Z

In Gnucash

2010-02-03T21:46:27Z

Receiving a Bill

2010-02-03T21:45:38Z

Receiving a Bill

2010-02-03T21:39:33Z

Paying a Bill

2010-02-03T21:38:25Z

Who Can Sign Checks?

2010-02-03T21:37:42Z

In Gnucash

2010-02-03T21:36:55Z

Receiving a Bill

2010-02-03T21:10:40Z

Current Vendors

2010-02-03T20:50:46Z

In Gnucash

2010-02-03T20:45:45Z

@@ Line 68: / Line 68: @@
 === In Gnucash ===
-* Open the main checking account
+* The check can be entered in the A/P account or the main checking account
 * Enter the date the check was written
 * Enter the check number
-* Enter the vendor name in description
+* Enter the vendor name in description, this should autofill the checking account and the correct A/P account, but check to make sure they are correct.
-* Enter the amount in the withdrawal field
+* Fill in the correct amounts in both account lines.
 === In file cabinet ===

@@ Line 45: / Line 45: @@
 == Receiving a Bill ==
 * Is this a bill for a shipment or a utility?
 **If a shipment, the transaction date is the date of the shipment (Bill of Lading date)
@@ Line 55: / Line 56: @@
 * Transfer field should be the appropriate expense account.
 * Initial the invoice (in an area that we don't send away in the mail) and date it.
 === Paper ===
 * If there is an associated bill of lading, match it to the bill and fasten them together. Note any discrepencies.

@@ Line 45: / Line 45: @@
 == Receiving a Bill ==
-* Is this a bill for a shipment or a service?
+* Is this a bill for a shipment or a utility?
 **If a shipment, the transaction date is the date of the shipment (Bill of Lading date)
-**If a service, the transaction date is the date of the bill (the date the bill was created, not when we received it).
+**If a utility, such as garbage service, the transaction date is the date of the bill (the date the bill was created, not when we received it).
 === In Gnucash ===

@@ Line 62: / Line 62: @@
 * Physically write the check.
 * Prepare an envelope for mailing (including stamp).
-* Put the check sideways in the envelope but do not seal it. (It still needs to be signed by Liane or Michael).
+* Put the check sideways in the envelope but do not seal it. (It still needs to be signed by a check signer).
 * Put ready to mail bill, check, and envelope in the ''Checks to Sign and Mail'' folder.

@@ Line 80: / Line 80: @@
 * Liane
-* Michael
+* Caitlin
 == Receiving a Statement ==

@@ Line 10: / Line 10: @@
 == Current Vendors ==
 * City of Portland -- Water and sewer
 * Comcast -- Internet service provider

@@ Line 28: / Line 28: @@
 Based on similar bills of lading, enter an estimated amount owed in the appropriate "Account Payable" account. For example on a Total Reclaim bill of lading for monitors that will result in a bill to us:
 * Choose the "Total Reclaim A/P" account.
 * Review the size of payments so far. It appears that a reasonable average is $3400.
 * Enter Total Reclaim (estimate BOL# 123456) in the description field (where 123456 is the actual number from the BOL).
 * Enter "Expenses:Monitor Recycling" and an amount of $3400 in the "Tot Decrease" field of one line.
 * Enter "Liabilities:Accounts Payable:Total Reclaim" and an amount of $3400 in the "Tot Decrease" field of another line.
-* Initial the BOL and include the date.
+* Initial and date the Bill of Lading and put it in the "To be filed" basket.
 === In file cabinet ===

@@ Line 13: / Line 13: @@
 * Comcast -- Internet service provider
 * Hallmark -- Gold bearing material processing
-* McGuire Bors -- Rent
+* McGuire Bros -- Rent
-* Metro -- Metals processing
+* Metro Metals -- Metals processing
-* Northwest Natural -- Gas
+* Northwest Natural -- Gas (heat)
 * OR OSHA -- Regulates safety for Oregon
 * PGE -- Electricity
-* QWEST -- local phone service
+* Integra -- telecom (phone and internet) service
 * SAIF -- Workers Comp and Liability insurance
 * Schnitzer -- steel processing
 * Total Reclaim -- Monitor processing
-* Trashco -- Garbage collection
+* Waste Connections -- Garbage collection
 == Receiving a Bill of Lading ==