Room Use Policy - Revision history

Dheiber at 20:02, 26 October 2012

2012-10-26T20:02:33Z

Kathey at 19:02, 19 June 2009

2009-06-19T19:02:51Z

Ali at 23:13, 17 February 2009

2009-02-17T23:13:37Z

Ideath: /* Meeting Room */

2008-07-15T18:51:57Z

Meeting Room

Shawn: new calendar

2007-01-24T04:20:14Z

new calendar

Shawn: chaperone link

2006-11-04T03:42:12Z

chaperone link

Shawn: more categories

2006-11-04T03:40:28Z

more categories

Matteo: Policy Amendment October 2006

2006-10-23T23:11:45Z

Policy Amendment October 2006

Matteo: /* Policy */ none

2006-10-09T21:41:05Z

Policy: none

Matteo: /* Policy */ who + links

2006-10-09T21:24:02Z

Policy: who + links

@@ Line 5: / Line 5: @@
 }}
 ==Policy==
-''This policy was accepted by council.[http://lists.freegeek.org/pipermail/council/2004-May/000889.html May, 2004] [http://lists.freegeek.org/pipermail/council/2004-June/000892.html Revised Policy June 2004] [http://lists.freegeek.org/pipermail/council/2006-October/001810.html  Revised October 2006]''
+''This policy was accepted by the Collective on August 3, 2012
-===Meeting Room===
+Any group wishing to use any Free Geek facilities, including the sidewalk directly in front of our building during business hours, must submit a request to staff indicating who they are, what the function is, how long they expect it to be, how many people, and if food and drink will be served or available.  Requests may be submitted to info@freegeek.org and should be submitted at least two weeks prior to the proposed usage.
-===Both Rooms===
+In order to receive approval:
-*If the event/meeting is after or before Free Geek hours, a staff member or key-holding volunteer must sponsor the event, and be responsible for opening and securing the building.  If during Free Geek hours, this isn't necessary.
+Events shall be non-partisan in nature.
-*Groups that use the room will leave them the way they found them: clean, tables and chairs where they were, no spills, etc.
+Events shall not impede Free Geek's daily operations.
-*Loud events are not allowed during Free Geek's business hours.
+Events and requesting organizations may not have a purpose that conflicts with Free Geek's mission.
-===Extras===
+Requests will be reviewed and approved by the Free Geek Staff Collective and may be denied without explanation.
-* The rooms will be lent out according to reservations on the [[Room Use Calendar]].
+Confirmed events will be visible on the Free Geek Room Use Calendar (http://www.freegeek.org/calendar/).
-* Limit # of non-FG events per quarter to 3
+Security deposits and room-use fees may be required by Free Geek for utilization of our facilities.  Additionaly, if use of our facilities requires a staff member to be present outside of their normal hours, a chaperone fee may also be assessed.
-* Give priority to friends of FG
+Facilities are generally lent free of charge if the group using it is hosting a free event, although donations are welcome (suggested donation: $10 per hour). If the event costs money for participants, Free Geek may charge 10% of the takings. Staff Collective reserve the right to waive or alter any associated fees.
-==Temporary Policy==
+These guidelines may be subject to change at any time without prior notice.
 ==Notes==

← Older revision		Revision as of 19:02, 19 June 2009
Line 49:		Line 49:
	[[Category:Inreach]]		[[Category:Inreach]]
	[[Category:Events]]		[[Category:Events]]
		+	[[Category: Space Use]]

← Older revision		Revision as of 23:13, 17 February 2009
Line 47:		Line 47:


−	[[Category:~~Outreach~~]]	+	[[Category:Inreach]]
	[[Category:Events]]		[[Category:Events]]

@@ Line 16: / Line 16: @@
 ===Meeting Room===
 * Any group wishing to use the meeting room must submit a request to the [[Outreach]] committee indicating who they are, what the function is, how long they expect it to be, how many people, and if food and drink will be served or available.
-*Outreach will forward request to staff and if no addiditional questions or complaints are submitted by staff within a week, the request will go on the [http://freegeek.org/calendar Room Use Calendar].
+*Outreach will forward request to staff and if no additional questions or complaints are submitted by staff within a week, the request will go on the [http://freegeek.org/calendar Room Use Calendar].
 * Outreach will cc final decision to staff
 * Room use fee: The room is lent free of charge if the group using it is hosting a free event, although donations are welcome (we suggest $5-10 per hour).  If the event costs money for participants, Free Geek will charge 10% of the takings.  Staff may waive this fee.

@@ Line 10: / Line 10: @@
 *Staff will discuss proposal.  If group is approved, staff will also determine the amount of money to charge as a security deposit, ranging from $50-250.  The security deposit will be used as leverage for damage and unpaid room-use fees.  Staff may waive the security deposit.
 *Staff reserves the right to deny the classroom space to anyone.
-*If group is approved, a staff member or volunteer who has assigned him or herself as the Free Geek sponsor will meet with a representative event organizer from the group that is using the space.  The representative event organizer will come with the security deposit and sign a [[Classroom Use Expectations | contract]] delineating rules and our clean-up policy, and to work out logistics.  They should be sure the event is noted on the [[Room Use Calendar]].
+*If group is approved, a staff member or volunteer who has assigned him or herself as the Free Geek sponsor will meet with a representative event organizer from the group that is using the space.  The representative event organizer will come with the security deposit and sign a [[Classroom Use Expectations | contract]] delineating rules and our clean-up policy, and to work out logistics.  They should be sure the event is noted on the [http://freegeek.org/calendar Room Use Calendar].
 *Room-use fee: If the event is free, no fee will be charged, although donations are welcome (we suggest $5-10 per hour).  If the event is not free, Free Geek will charge 10% of the door takings.  Staff may waive the room use fee.
 *If the event is after Free Geek hours, the loanee of the room will be charged a chaperone fee.  The fee will be used to directly pay a [[Chaperones | Free Geek chaperone]], who must be present at all times after Free Geek hours.  Staff will set the per-hour fee.  If the loanee can find a Free Geek staff member or lockbox combo-holding volunteer to chaperone pro bono for the event, the fee will not be charged.
@@ Line 16: / Line 16: @@
 ===Meeting Room===
 * Any group wishing to use the meeting room must submit a request to the [[Outreach]] committee indicating who they are, what the function is, how long they expect it to be, how many people, and if food and drink will be served or available.
-*Outreach will forward request to staff and if no addiditional questions or complaints are submitted by staff within a week, the request will go on the [[Room Use Calendar]].
+*Outreach will forward request to staff and if no addiditional questions or complaints are submitted by staff within a week, the request will go on the [http://freegeek.org/calendar Room Use Calendar].
-*Outreach will cc final decision to staff
+* Outreach will cc final decision to staff
 * Room use fee: The room is lent free of charge if the group using it is hosting a free event, although donations are welcome (we suggest $5-10 per hour).  If the event costs money for participants, Free Geek will charge 10% of the takings.  Staff may waive this fee.
@@ Line 43: / Line 43: @@
 ===Links===
 * [[Classroom Use Expectations]] should be used when a group wants to throw a party in the classroom.
-* [[Room Use Calendar]]
+* [http://freegeek.org/calendar Room Use Calendar]
 * [[Chaperones]]

← Older revision		Revision as of 03:40, 4 November 2006
Line 44:		Line 44:
	* [[Classroom Use Expectations]] should be used when a group wants to throw a party in the classroom.		* [[Classroom Use Expectations]] should be used when a group wants to throw a party in the classroom.
	* [[Room Use Calendar]]		* [[Room Use Calendar]]
		+
		+
		+	[[Category:Outreach]]
		+	[[Category:Events]]

@@ Line 2: / Line 2: @@
   | PolicyName = Room Use Policy
   | notes =
-The goal of this policy is to:
+The goal of this policy is to: 1. Encourage use of Free Geek's ample space, 2. Provide a low-hassle, affordable place for community groups to meet
 }}
 ==Policy==
-''This policy was accepted by council.[http://lists.freegeek.org/pipermail/council/2004-May/000889.html May, 2004] [http://lists.freegeek.org/pipermail/council/2004-June/000892.html Revised Policy June 2004]''
+''This policy was accepted by council.[http://lists.freegeek.org/pipermail/council/2004-May/000889.html May, 2004] [http://lists.freegeek.org/pipermail/council/2004-June/000892.html Revised Policy June 2004] [http://lists.freegeek.org/pipermail/council/2006-October/001810.html  Revised October 2006]''
 ===Classroom===
 *Any group  wishing to use the classroom must submit a request to staff indicating who they are, what the function is, how long they expect it to be, how many people, and if food and drink will be served or available.
@@ Line 28: / Line 26: @@
 ===Extras===
-*The rooms will be lent out according to reservations on the [[Room Use Calendar]].
+* The rooms will be lent out according to reservations on the [[Room Use Calendar]].
 ==Temporary Policy==