Silent Auction Coordinator - Revision history

Shawn: /* What ya gotta do */

2006-02-25T02:40:45Z

What ya gotta do

Shawn at 23:59, 2 July 2005

2005-07-02T23:59:30Z

Shawn at 01:28, 2 June 2005

2005-06-02T01:28:25Z

Shawn at 01:27, 2 June 2005

2005-06-02T01:27:06Z

Shawn at 01:00, 2 June 2005

2005-06-02T01:00:46Z

New page

This position is often also a Raffle Coordinator. It's good to note that the responsibilities of the Silent Auction Coordinator can be split up.

'''Hours required''': a couple hours a week at least, then 10-20 hours the week of the event.

'''What ya gotta do''':

* Check out and update donation request documentation, like the Donation Request form and the Donation Receipt.
* Walk around to or call local businesses and request donations. Often this takes more than one try per business, and some businesses require (or may be more convinced by) a personalized letter at least 6 weeks before the event.
* Keep a running record of who's been contacted how many times, when to call back, etc. Spreadsheets are handy for this. This part is also important if more than one person is asking for donations around town so requestors don't overlap.

@@ Line 7: / Line 7: @@
 * Check out and update donation request documentation, like the Donation Request form and the Donation Receipt.
 * Walk around to or call local businesses and request donations.  Often this takes more than one try per business, and some businesses require (or may be more convinced by) a personalized letter at least 6 weeks before the event.
-** [http://web.freegeek.org/howto/events/donationscript.html This script] will give you some words to use when asking for donations over the phone.  It's handy if you're passing some of the calling off to an adoption volunteer.
+** [https://web.freegeek.org/howto/events/donationscript.html This script] will give you some words to use when asking for donations over the phone.  It's handy if you're passing some of the calling off to an adoption volunteer.
 * Keep a running record of who's been contacted how many times, when to call back, etc.  Spreadsheets are handy for this.  This part is also important if more than one person is asking for donations around town so requestors don't overlap.
 * When a business donates something, give them a donation receipt.

← Older revision		Revision as of 23:59, 2 July 2005
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	[[Category: Howto]]		[[Category: Howto]]
		+	[[Category:Events]]

@@ Line 3: / Line 3: @@
 '''Hours required''': a couple hours a week at least, then 10-20 hours the week of the event.
-'''What ya gotta do''':
+==What ya gotta do==
 * Check out and update donation request documentation, like the Donation Request form and the Donation Receipt.
@@ Line 18: / Line 18: @@
 * Make phone calls after the event to any winners who didn't pay for their item at the event.
-''Additional raffle stuff''
+===Additional raffle stuff===
 We usually sell raffle tickets about a month before big events, and advertise a nice computer as the grand prize.  This is usually enough for people to be willing to spend $1 on a raffle ticket.  The tickets are sold at the front desk and in the store, so they need special jars to hold the tickets, envelopes for the money, and hopefully a flashy poster advertising the raffle put up nearby.
-'''Qualities that will make this job fun and exciting for you'''
+==Qualities that will make this job fun and exciting for you==
 * Outgoing personality
 * You like to schmooze and convince people that Free Geek is worthy of their donation
@@ Line 30: / Line 31: @@
 * (If there's more than one person doing this job) You communicate well with others and are capable of setting up a tracking system that will enable intercommunication.
-'''Note'''
+==Note==
 I know, I know, this job seems like it has lots of paperwork involved with it.  But really, most of it is schmoozing, and then there's 5-7 hours of getting all the paperwork straight at the end.  Don't be scared.
 [[Category: Howto]]