Staff Scheduling - Revision history

Rfs: /* Look at the generated schedule */

2012-05-02T17:46:21Z

Look at the generated schedule

Rfs: /* Look at the generated schedule */

2012-05-02T17:45:50Z

Look at the generated schedule

Rfs: /* Look at the generated schedule */

2012-04-24T16:42:13Z

Look at the generated schedule

Rfs at 16:10, 24 April 2012

2012-04-24T16:10:41Z

Rfs: /* Each Month */

2012-03-28T17:45:55Z

Each Month

Rfs: /* Each Month */

2012-02-25T21:02:38Z

Each Month

Rfs: /* Each Week */

2012-02-22T21:34:26Z

Each Week

Rfs: /* Each Week */

2012-01-25T23:56:05Z

Each Week

Rfs: /* Each Week */

2012-01-25T23:55:17Z

Each Week

Rfs at 23:54, 25 January 2012

2012-01-25T23:54:13Z

@@ Line 37: / Line 37: @@
 ** Review Receiving schedule. Two people at until at least 3 pm.
 ** Are any of these problems of an ongoing nature? (Fix them on the ongoing schedule and re-generate.)
-* If the week ends and/or begins a month, schedule inventory shifts.
+* If the week ends and/or begins a month, '''schedule inventory shifts'''.
 * Check [[Offsite Donations Schedule]] and add the scheduled offsite donation worker.
 * Re-review tickets in schedule RT queue:

@@ Line 30: / Line 30: @@
 * Review the tentative schedule and run the '''problems report'''.
 ** Are any problems of an ongoing nature? (Fix them on the ongoing schedule and re-generate.)
 * Check for sanity by area.
 ** Review Recycling schedule.
@@ Line 36: / Line 37: @@
 ** Review Receiving schedule. Two people at until at least 3 pm.
 ** Are any of these problems of an ongoing nature? (Fix them on the ongoing schedule and re-generate.)
 * Check [[Offsite Donations Schedule]] and add the scheduled offsite donation worker.
 * Re-review tickets in schedule RT queue:

@@ Line 47: / Line 47: @@
 * '''Print an error-free version of the problems report for posterity'''
 * '''Print a hard copy of the actual new schedule for posterity'''
-* '''Roll out the schedule to the end date of the period'''
+* '''Roll out the schedule to the end date of the period. ''This should be done by 6pm on Wednesday.'''''
 == Each Day ==

@@ Line 8: / Line 8: @@
 == Each Month ==
-* Make sure all meetings from the [[Perpetual Meeting Calendar]] are added for the upcoming month.
+* Make sure all meetings from the [[Perpetual Meeting Calendar]] are correct for the upcoming month.
-** Note that weekly meetings are pretty easy to maintain.
+** Note that weekly meetings are pretty easy to maintain. Also meetings occurring on specific weekdays of the months (third Thursday, second Tuesday, etc.) are also easily maintained. Any others would need to be handled as one-off meetings.
-** Note for meetings on a monthly basis (eg 2nd and 4th Tuesday). These weeks do not necessarily start on Sundays:
+** Do check regular attenders for new and exiting staff members.
 == Each Week ==
@@ Line 24: / Line 18: @@
 ** Start Date: ________________________.
 ** End Date: ________________________.
 * Are there new people that need to be put on the schedule? Put them on the ongoing schedule.
 * Review all tickets in schedule RT queue:
-** Make sure all ongoing changes have been addressed (wherever possible). These are '''a. tickets'''
+** Make sure all ongoing changes have been addressed (wherever possible). These are usually '''a. tickets'''
-** Make sure all vacation tickets in RT have been approved or denied, and add approved ones to the vacation list in the scheduling software. These are '''v. tickets'''
+** Make sure all vacation tickets in RT have been approved or denied, and add approved ones to the vacation list in the scheduling software. These are usually '''v. tickets'''
-** Make sure all meeting tickets in RT have been added to the meeting list in the scheduling software. These are '''m. tickets'''
+** Make sure all one-off meeting tickets in RT have been added to the meeting list in the scheduling software. These are usually '''m. tickets'''
 * '''Generate a tentative schedule for the new week.'''
 * Review the tentative schedule and run the '''problems report'''.
 ** Are any problems of an ongoing nature? (Fix them on the ongoing schedule and re-generate.)
 * Check for sanity by area.
 ** Review Recycling schedule.
@@ Line 39: / Line 36: @@
 ** Review Receiving schedule. Two people at until at least 3 pm.
 ** Are any of these problems of an ongoing nature? (Fix them on the ongoing schedule and re-generate.)
-* '''When everything of an ongoing nature has been fixed on the ongoing schedule, generate the ''actual'' schedule.'''
+* Check [[Offsite Donations Schedule]] and add the scheduled offsite donation worker.
 * Re-review tickets in schedule RT queue:
-**  Fix any one-off changes that have not been dealt with above. These are '''b. tickets'''
+**  Fix any one-off changes that have not been dealt with above. These are usually '''b. tickets'''. (This could generate more shifts with "nobody" assigned to them.)
-* Delete certain non-floor shifts that have no workers (mostly admin shifts) from the new schedule -- these are shifts that are not worth filling when someone is away.
+* '''The tentative schedule is now the ''actual'' schedule, albeit with holes in it.'''
-* Fill remaining empty shifts with available staff people first, before calling for substitutes.
+* Delete certain non-floor shifts that have no workers (mostly admin- and project-type shifts) from the new schedule. These are shifts that are not worth filling when someone is away.
-** This will require splitting some shifts, and some trades.
+* Fill remaining empty shifts with available staff people first, before calling for substitutes or eliminating floor work.
 * Run the '''problems''' report again. Make sure everything is fixed.
 * Double-check for sanity by area (see above list).
 * '''Print an error-free version of the problems report for posterity'''
 * '''Print a hard copy of the actual new schedule for posterity'''
 == Each Day ==
@@ Line 54: / Line 53: @@
 * Change any shifts that are now uncovered due to absences to worker = Nobody.
 * Delete certain unstaffed non-floor shifts (as above).
-* Fill empty shifts with available present workers first, then substitutes as needed. Contact workers who have been re-scheduled to alert them.
+* Fill empty shifts with available present workers first, then use substitutes or eliminate floor work as needed. '''Contact workers who have been re-scheduled to alert them.'''
 == When you must delete a floor shift ==

@@ Line 16: / Line 16: @@
 *** 4th week is the 22nd-28th
-; Done for March 2012, [[User:Rfs|RfS]] 21:02, 25 February 2012 (UTC)
+; Done for April 2012, [[User:Rfs|RfS]] 17:45, 28 March 2012 (UTC)
 == Each Week ==

@@ Line 32: / Line 32: @@
 * Check NPA's [[Offsite Donations Schedule]] and add current candidate
 * Check for sanity by area.
-** Review Recycling schedule. Two people from 10-10:30. Two people from 1:30-2:30.
+** Review Recycling schedule.
 ** Review Front Desk schedule. Two people at all times.
-** Review Thrift Store schedule. Two people at all times.
+** Review Thrift Store schedule. Two people at all times. Three people to account for break coverage in afternoons on Wednesdays and Saturdays.
 ** Review Receiving schedule. Two people at until at least 3 pm.
 ** Are any of these problems of an ongoing nature? (Fix them on the ongoing schedule and re-generate.)