User:Laurel - Revision history

Laurel at 18:13, 13 July 2011

2011-07-13T18:13:45Z

Laurel at 22:07, 10 June 2011

2011-06-10T22:07:40Z

Laurel: moved content to new pages

2009-12-30T20:31:42Z

moved content to new pages

Laurel at 20:20, 30 December 2009

2009-12-30T20:20:27Z

Laurel at 20:16, 30 December 2009

2009-12-30T20:16:11Z

Laurel at 20:11, 30 December 2009

2009-12-30T20:11:05Z

Laurel at 20:04, 30 December 2009

2009-12-30T20:04:37Z

Laurel at 19:57, 30 December 2009

2009-12-30T19:57:13Z

Laurel at 22:12, 21 November 2009

2009-11-21T22:12:29Z

Laurel at 22:07, 21 November 2009

2009-11-21T22:07:43Z

@@ Line 2: / Line 2: @@
 ===Education===
 ====Classroom Renovation====
 ====Documentation====
 * Current classes
 * Current teachers
@@ Line 11: / Line 15: @@
 ====Orienting new staff members====
 ===Other duties to hand off===
-* info@ replies
+* info@ replies: Jessa
-* Thursday evening closing
+* Thursday evening closing: Jessa
-* NPA advocate/liaison
+* NPA advocate/liaison: Amelia
 * Board meeting participation

← Older revision	Revision as of 22:07, 10 June 2011
Line 1:	Line 1:
−	+	==Laurel's phase-out projects==
	+	===Education===
	+	====Classroom Renovation====
	+	====Documentation====
	+	* Current classes
	+	* Current teachers
	+	* Procedure for scheduling classes/teachers/recruitment
	+	* Procedure for creating new classes in the DB
	+	* Update existing "adoption" outline to reflect new class name and updates
	+	===HR===
	+	====Orienting new staff members====
	+	===Other duties to hand off===
	+	* info@ replies
	+	* Thursday evening closing
	+	* NPA advocate/liaison
	+	* Board meeting participation

← Older revision		Revision as of 20:31, 30 December 2009
Line 1:		Line 1:
−	~~Checklist of Tasks~~
−	~~:Date: _________________~~

−	~~{\| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%~~
−	~~\|- style="background:black; color:white"~~
−	~~!\| Volunteer Desk Pre-Opening Tasks~~
−	~~!\| Initials~~
−	\|-
−	~~\|\| Print out daily checklist \|\|~~
−	\|-
−	~~\|\| Put out current volunteer schedule sheets for build and adoption. \|\|~~
−	\|-
−	~~\|\| '''Review all emails to "frontdesk@..." for cancellations, group volunteering, etc. Make calls & edit schedule accordingly.''' \|\|~~
−	\|-
−	\|\| Review phone [[Phone System Howto \| messages]], return calls, Send [http://web.freegeek.org/mail/src/login.php e-mail] messages to staff or committees as needed, Check schedule sheet and record cancellations as needed. \|\|
−	\|-
−	~~\|\| Make reminder calls for all classes, including [[FreekBox Adoption Class]]es, [[Basic Linux Command Line for Builders\|Command Line classes]], and monthly classes. \|\|~~
−	\|-
−	~~\|\| Check hardware donation forms supply and print new forms as needed. \|\|~~
−	\|-
−	\|\| Every Tuesday Print new schedule pages (Don't forget the class schedules), adoption & build packets, volunteer brochures(Do this on Tuesday and Thursday), build status sheets, new volunteer forms, tech support forms - all as needed \|\|
−	\|-
−	~~\|\| On Tuesdays put [[Group volunteering \| pre-assigned groups]] from our Group volunteering page onto the adoption schedule weekly.\|\|~~
−	\|-
−	\|\| Also on Tuesday check the [[Summer_Break_Groups \| Summer break groups]] and block out their shifts on the adoption schedule. (Read [[Group Volunteering Policy \| here]] for more info or talk to Darryl.) \|\|
−	\|-
−	~~\|\| Notify MK if '''close''' to out of: white volunteer cards, yellow class cards, or Jason's tech support cards \|\|~~
−	\|-
−	~~\|\| Notify MK or Liane when '''close''' to out of coffee supplies or office supplies. Do not wait until you are out. There is a lag time. \|\|~~
−	\|-
−	~~\|\| Check and add printer paper if needed. \|\|~~
−	\|-
−	~~\|\| Put previous day's staff schedule (3-hole punch, 1st) into notebook \|\|~~
−	\|-
−	\|\| Prepare [http://data/staffsched Staff Schedule] sheet. Color code prebuild (pink), recycling (green) and hardware donations (yellow) staffers and shifts. (Wait until just before we open to print the daily staff schedule.) \|\|
−	\|-
−	\|}
−
−
−	~~{\| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%~~
−	~~\|- style="background:black; color:white"~~
−	~~!\| Volunteer Desk During the Day Tasks~~
−	~~!\| Initials~~
−	\|-
−	~~\|\| Check all bags that come in the door. \|\|~~
−	\|-
−	\|\| Check in volunteers by putting a check mark next to their name on the sign-up sheet. If they walk in to fill an empty slot, make sure their names are written on the sign-up sheets with a check mark at the time of walk in. \|\|
−	\|-
−	~~\|\| Schedule volunteers. (See [[Scheduling Exceptions]].) \|\|~~
−	\|-
−	~~\|\| Log volunteer hours. \|\|~~
−	\|-
−	~~\|\| Enter volunteer information during/after tour. \|\|~~
−	\|-
−	~~\|\| Interact with volunteers who speak a [[Useful Foreign Language Expressions \| foreign language]] \|\|~~
−	\|-
−	~~\|\| Put [[Group volunteering \| pre-assigned groups]] from our Group volunteering page onto the adoption schedule weekly. (Read [[Group Volunteering Policy \| here]] for more info or talk to Darryl.) \|\|~~
−	\|-
−	~~\|\| Also check the [[Summer_Break_Groups \| Summer break groups]] and block out their shifts on the adoption schedule. \|\|~~
−	\|-
−	~~\|\| Schedule volunteers for classes. Write their name & phone number in the classbook. Fill out a reminder card for them. \|\|~~
−	\|-
−	~~\|\| Schedule and teach people [[Cleaning]]. \|\|~~
−	\|-
−	~~\|\| Schedule [[large tours]] \|\|~~
−	\|-
−	~~\|\| Check messages throughout the day \|\|~~
−	\|-
−	~~\|\| Print Build and Adoption Packets and Group Volunteering forms \|\|~~
−	\|-
−	~~\|\| Ensure tour guide is available. Regularly Scheduled Tour Guides \|\|~~
−	\|-
−	~~\|\| Follow tech support intake and outgoing procedures \|\|~~
−	\|-
−	\|}
−
−	~~{\| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%~~
−	~~\|- style="background:black; color:white"~~
−	~~!\| Volunteer Desk Closing Tasks~~
−	~~!\| Initials~~
−	\|-
−	~~\|\| Recycle notes. \|\|~~
−	\|-
−	~~\|\| Put pens, pencils, scissors, etc. back where they belong. \|\|~~
−	\|-
−	~~\|\| Bus cups and plates that may be at the front desk area. \|\|~~
−	\|-
−	~~\|\| Put left items in lost & found. \|\|~~
−	\|-
−	~~\|\| Return cards neatly to card box. \|\|~~
−	\|-
−	~~\|\| Put all binders back where they belong. \|\|~~
−	\|-
−	~~\|\| Turn off all computers \|\|~~
−	\|-
−	~~\|\| Clean up food & dishes \|\|~~
−	\|-
−	\|}
−
−	~~{\| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%~~
−	~~\|- style="background:black; color:white"~~
−	~~!\| Donor Desk Pre-Opening Tasks~~
−	~~!\| Initials~~
−	\|-
−	~~\|\| Print out daily checklist (1) \|\|~~
−	\|-
−	~~\|\| [http://wiki.freegeek.org/index.php/Making_coffee\| Brew coffee] (2) \|\|~~
−	\|-
−	~~\|\| Stock coffeehouse with creamer, sugar, stir sticks (1) \|\|~~
−	\|-
−	~~\|\| Acquire and count cash drawer. Be sure to initial your count. (2) \|\|~~
−	\|-
−	~~\|\| Prep desk, turn on computers (1) \|\|~~
−	\|-
−	~~\|\| Stock (4) bathrooms with TP (2 rolls each) & paper towels as needed. Check to make sure the dispensers work. (They may need batteries replaced.)(1) \|\|~~
−	\|-
−	~~\|\| Fill all (4) bathroom soap dispensers with 1/3 Castille soap & 2/3 water \|\|~~
−	\|-
−	~~\|\| Fill both (2) dishwashing soap dispensers with 1/3 Concentrated dish soap & 2/3 water \|\|~~
−	\|-
−	\|}
−
−
−	~~{\| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%~~
−	~~\|- style="background:black; color:white"~~
−	~~!\| Donor Desk During the Day Tasks~~
−	~~!\| Initials~~
−	\|-
−	~~\|\| Take donations and print [[Donation Receipt \| donation receipts]]. \|\|~~
−	\|-
−	~~\|\| clean and tidy desk and lobby (1) \|\|~~
−	\|-
−	~~\|\| stock coffee area with sugar and creamer if needed (1) \|\|~~
−	\|-
−	~~\|\| print & restock brochures, contribution slips, other recyclers, etc.(2) \|\|~~
−	\|-
−	~~\|\| read email! respond when you have addressed the issue (2) \|\|~~
−	\|-
−	~~\|\| stock bathrooms with TP, soap, paper towels (2) \|\|~~
−	\|-
−	~~\|\| stock kitchens with dish soap (2) \|\|~~
−	\|-
−	~~\|\| check and print if needed: donor slips, credit card receipts, IOU reimbursement forms, mileage reimbursement form, other recyclers, donor FAQ brochure (2) \|\|~~
−	\|-
−	~~\|\| check receiving donor slips, print more if needed (2) \|\|~~
−	\|-
−	~~\|\| check and fill printers (2) \|\|~~
−	\|-
−	~~\|\| Answer the phone if the volunteer desk does not do so within a couple of rings (you may have to transfer over there if scheduling is required). \|\|~~
−	\|-
−	\|}
−
−	~~{\| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%~~
−	~~\|- style="background:black; color:white"~~
−	~~!\| Donor Desk Closing Tasks~~
−	~~!\| Initials~~
−	\|-
−	~~\|\| erase all contribution slips and return to receiving (1) \|\|~~
−	\|-
−	~~\|\| recycle notes (1) \|\|~~
−	\|-
−	~~\|\| put pens, pencils, scissors, etc., back where they belong (1) \|\|~~
−	\|-
−	~~\|\| turn off all computers (1) \|\|~~
−	\|-
−	~~\|\| help process volunteers until 7pm (2,3) \|\|~~
−	\|-
−	~~\|\| count till after 7pm (3) \|\|~~
−	\|-
−	~~\|\| Give till to closer to put in the safe. If closer is not available, write name of staff person that took till here: __________________. \|\|~~
−	\|-
−	\|}

@@ Line 80: / Line 80: @@
 !| Initials
 |-
-|| ||
+|| Recycle notes. ||
 |-
-|| ||
+|| Put pens, pencils, scissors, etc. back where they belong. ||
 |-
-|| ||
+|| Bus cups and plates that may be at the front desk area. ||
 |-
-|| ||
+|| Put left items in lost & found. ||
 |-
-|| ||
+|| Return cards neatly to card box. ||
 |-
-|| ||
+|| Put all binders back where they belong. ||
 |-
-|| ||
+|| Turn off all computers ||
 |-
-|| ||
+|| Clean up food & dishes ||
 |-
 |}
@@ Line 175: / Line 167: @@
 |-
 || count till after 7pm (3) ||
 |-
 |}

@@ Line 64: / Line 64: @@
 |-
 || Schedule [[large tours]] ||
 |-
 |}

@@ Line 6: / Line 6: @@
 !| Volunteer Desk Pre-Opening Tasks
 !| Initials
 |-
 || Put out current volunteer schedule sheets for build and adoption. ||
@@ Line 41: / Line 43: @@
 !| Initials
 |-
-|| ||
+|| Check all bags that come in the door. ||
 |-
-|| ||
+|| Check in volunteers by putting a check mark next to their name on the sign-up sheet. If they walk in to fill an empty slot, make sure their names are written on the sign-up sheets with a check mark at the time of walk in. ||
 |-
-|| ||
+||  Schedule volunteers. (See [[Scheduling Exceptions]].) ||
 |-
-|| ||
+|| Log volunteer hours. ||
 |-
-|| ||
+|| Enter volunteer information during/after tour. ||
 |-
-|| ||
+|| Interact with volunteers who speak a [[Useful Foreign Language Expressions | foreign language]] ||
 |-
-|| ||
+|| Put [[Group volunteering | pre-assigned groups]] from our Group volunteering page onto the adoption schedule weekly. (Read [[Group Volunteering Policy | here]] for more info or talk to Darryl.) ||
 |-
-|| ||
+|| Also check the [[Summer_Break_Groups | Summer break groups]] and block out their shifts on the adoption schedule. ||
 |-
-|| ||
+|| Schedule volunteers for classes.  Write their name & phone number in the classbook. Fill out a reminder card for them. ||
 |-
-|| ||
+|| Schedule and teach people [[Cleaning]]. ||
 |-
-|| ||
+|| Schedule [[large tours]] ||
 |-
 |}

@@ Line 127: / Line 127: @@
 !| Initials
 |-
 || clean and tidy desk and lobby (1) ||
 |-
@@ Line 144: / Line 146: @@
 |-
 || check and fill printers (2) ||
 |-
 |}

@@ Line 7: / Line 7: @@
 !| Initials
 |-
-|| ||
+|| Put out current volunteer schedule sheets for build and adoption. ||
 |-
-|| ||
+|| '''Review all emails to "frontdesk@..." for cancellations, group volunteering, etc.  Make calls & edit schedule accordingly.''' ||
 |-
-|| ||
+|| Review phone [[Phone System Howto | messages]], return calls, Send [http://web.freegeek.org/mail/src/login.php e-mail] messages to staff or committees as needed, Check schedule sheet and record cancellations as needed. ||
 |-
-|| ||
+|| Make reminder calls for all classes, including [[FreekBox Adoption Class]]es, [[Basic Linux Command Line for Builders|Command Line classes]], and monthly classes. ||
 |-
-|| ||
+|| Check hardware donation forms supply and print new forms as needed. ||
 |-
-|| ||
+|| Every Tuesday Print new schedule pages (Don't forget the class schedules), adoption & build packets, volunteer brochures(Do this on Tuesday and Thursday), build status sheets, new volunteer forms, tech support forms - all as needed ||
 |-
-|| ||
+|| On Tuesdays put [[Group volunteering | pre-assigned groups]] from our Group volunteering page onto the adoption schedule weekly.||
 |-
-|| ||
+|| Also on Tuesday check the [[Summer_Break_Groups | Summer break groups]] and block out their shifts on the adoption schedule. (Read [[Group Volunteering Policy | here]] for more info or talk to Darryl.) ||
 |-
-|| ||
+|| Notify MK if '''close''' to out of: white volunteer cards, yellow class cards, or Jason's tech support cards ||
 |-
-|| ||
+|| Notify MK or Liane when '''close''' to out of coffee supplies or office supplies. Do not wait until you are out.  There is a lag time. ||
 |-
-|| ||
+|| Check and add printer paper if needed. ||
 |-
-|| ||
+|| Put previous day's staff schedule (3-hole punch, 1st) into notebook ||
 |-
 |}
@@ Line 107: / Line 109: @@
 || Stock coffeehouse with creamer, sugar, stir sticks (1) ||
 |-
-|| Acquire and count cash drawer (2) ||
+|| Acquire and count cash drawer. Be sure to initial your count. (2) ||
 |-
 || Prep desk, turn on computers (1) ||
 |-
-|| stock TP & paper towels in all 4 bathrooms (1) ||
+|| Stock (4) bathrooms with TP (2 rolls each) & paper towels as needed. Check to make sure the dispensers work. (They may need batteries replaced.)(1) ||
 |-
 |}

@@ Line 7: / Line 7: @@
 !| Initials
 |-
-|| I-9 form '''(MK)''' || (all)
+|| ||
 |-
-|| W-4 form '''(MK)''' || (all)
+|| ||
 |-
-|| [[Direct Deposit of paychecks]] '''(MK)''' || (all)
+|| ||
 |-
-|| [[Health Insurance]] explanation/meeting '''(Laurel)''' || (C,M)
+|| ||
 |-
-|| Set up Retirement Plan Meeting '''(Laurel)''' || (C)
+|| ||
 |-
-|| [[Staff Handbook]] '''(Liane)''' || (all)
+|| ||
 |-
-|| [[Staff Vacation Policies]]/Change in Schedule '''(Liane)''' || (C,M)
+|| ||
 |-
-|| [[Arriving Late and Cancellations]]/Calling in Sick '''(Liane)''' || (all)
+|| ||
 |-
-|| Signing Checks, Contracts, Invoices '''(Liane)''' || (all)
+|| ||
 |-
-|| Explain that this position is at-will employment and that he/she is subject to reviews '''(Ali)''' || (all)
+|| ||
 |-
-|| Conflict of Interest Form ([[Conflict of Interest Policy]]) '''(MK)''' || (ALL)
+|| ||
 |-
-|| Emergency Info Request Form '''(MK)''' || (ALL)
+|| ||
 |-
 |}
@@ Line 39: / Line 39: @@
 !| Initials
 |-
-|| I-9 form '''(MK)''' || (all)
+|| ||
 |-
-|| W-4 form '''(MK)''' || (all)
+|| ||
 |-
-|| [[Direct Deposit of paychecks]] '''(MK)''' || (all)
+|| ||
 |-
-|| [[Health Insurance]] explanation/meeting '''(Laurel)''' || (C,M)
+|| ||
 |-
-|| Set up Retirement Plan Meeting '''(Laurel)''' || (C)
+|| ||
 |-
-|| [[Staff Handbook]] '''(Liane)''' || (all)
+|| ||
 |-
-|| [[Staff Vacation Policies]]/Change in Schedule '''(Liane)''' || (C,M)
+|| ||
 |-
-|| [[Arriving Late and Cancellations]]/Calling in Sick '''(Liane)''' || (all)
+|| ||
 |-
-|| Signing Checks, Contracts, Invoices '''(Liane)''' || (all)
+|| ||
 |-
-|| Explain that this position is at-will employment and that he/she is subject to reviews '''(Ali)''' || (all)
+|| ||
 |-
-|| Conflict of Interest Form ([[Conflict of Interest Policy]]) '''(MK)''' || (ALL)
+|| ||
 |-
-|| Emergency Info Request Form '''(MK)''' || (ALL)
+|| ||
 |-
 |}
@@ Line 70: / Line 70: @@
 !| Initials
 |-
-|| I-9 form '''(MK)''' || (all)
+|| ||
 |-
-|| W-4 form '''(MK)''' || (all)
+|| ||
 |-
-|| [[Direct Deposit of paychecks]] '''(MK)''' || (all)
+|| ||
 |-
-|| [[Health Insurance]] explanation/meeting '''(Laurel)''' || (C,M)
+|| ||
 |-
-|| Set up Retirement Plan Meeting '''(Laurel)''' || (C)
+|| ||
 |-
-|| [[Staff Handbook]] '''(Liane)''' || (all)
+|| ||
 |-
-|| [[Staff Vacation Policies]]/Change in Schedule '''(Liane)''' || (C,M)
+|| ||
 |-
-|| [[Arriving Late and Cancellations]]/Calling in Sick '''(Liane)''' || (all)
+|| ||
 |-
-|| Signing Checks, Contracts, Invoices '''(Liane)''' || (all)
+|| ||
 |-
-|| Explain that this position is at-will employment and that he/she is subject to reviews '''(Ali)''' || (all)
+|| ||
 |-
-|| Conflict of Interest Form ([[Conflict of Interest Policy]]) '''(MK)''' || (ALL)
+|| ||
 |-
-|| Emergency Info Request Form '''(MK)''' || (ALL)
+|| ||
 |-
 |}
 {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%

@@ Line 122: / Line 122: @@
 !| Initials
 |-
-|| ||
+|| clean and tidy desk and lobby (1) ||
 |-
-|| ||
+|| stock coffee area with sugar and creamer if needed (1) ||
 |-
-|| ||
+|| print & restock brochures, contribution slips, other recyclers, etc.(2) ||
 |-
-|| ||
+|| read email! respond when you have addressed the issue (2) ||
 |-
-|| ||
+|| stock bathrooms with TP, soap, paper towels (2) ||
 |-
-|| ||
+|| stock kitchens with dish soap (2) ||
 |-
-|| ||
+|| check and print if needed: donor slips, credit card receipts, IOU reimbursement forms, mileage reimbursement form, other recyclers, donor FAQ brochure (2) ||
 |-
-|| ||
+|| check receiving donor slips, print more if needed (2) ||
 |-
-|| ||
+|| check and fill printers (2) ||
 |-
 |}
@@ Line 153: / Line 147: @@
 !| Initials
 |-
-|| ||
+|| erase all contribution slips and return to receiving (1) ||
 |-
-|| ||
+|| recycle notes (1) ||
 |-
-|| ||
+|| put pens, pencils, scissors, etc., back where they belong (1) ||
 |-
-|| ||
+|| turn off all computers (1) ||
 |-
-|| ||
+|| help process volunteers until 7pm (2,3) ||
 |-
-|| ||
+|| count till after 7pm (3) ||
 |-
 |}