Difference between revisions of "Recording Daily Transactions in Gnucash"

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In Gnucash, record the transactions from the shift:
 
In Gnucash, record the transactions from the shift:
−
* For the Store:
+
 
−
*# Enter the ''Net Sales'' number from the [http://data/reports/misc/incomeRptChoose.php income report] in the "Assets:Petty Cash:Store" account as "Income:Thrift Store:Cash Sales" as of the date of the shift with a description of "Sales".
+
== For the Store: ==
−
*# Enter (miscellaneous) ''Money Receipts'' as seperate transactions in the "Assets:Petty Cash:Store" account. Each should have an appropriate income account and description. Enter them as of the date of the shift. The total of all ''Money Receipts'' entered should match the ''Money Receipts'' line on the [http://web.freegeek.org/howto/deadtrees/endofshiftform.ps end of shift form].
+
# Enter the ''Net Sales'' number from the [http://data/reports/misc/incomeRptChoose.php income report] in the "Assets:Petty Cash:Store" account as "Income:Thrift Store:Cash Sales" as of the date of the shift with a description of "Sales".
−
*# Enter ''Reimbursements'' as seperate transactions in the "Assets:Petty Cash:Store" account. Each should have an appropriate expense account and description. Enter them as of the date of the shift. The total of all ''Reimbursements'' entered should match the ''Reimbursements'' line on the [http://web.freegeek.org/howto/deadtrees/endofshiftform.ps end of shift form].
+
# Enter (miscellaneous) ''Money Receipts'' as seperate transactions in the "Assets:Petty Cash:Store" account. Each should have an appropriate income account and description. Enter them as of the date of the shift. The total of all ''Money Receipts'' entered should match the ''Money Receipts'' line on the [http://web.freegeek.org/howto/deadtrees/endofshiftform.ps end of shift form].
−
*# Make sure that all Transfers in and out from the [http://web.freegeek.org/howto/deadtrees/endofshiftform.ps end of shift form] are recorded in gnucash as well.
+
# Enter ''Reimbursements'' as seperate transactions in the "Assets:Petty Cash:Store" account. Each should have an appropriate expense account and description. Enter them as of the date of the shift. The total of all ''Reimbursements'' entered should match the ''Reimbursements'' line on the [http://web.freegeek.org/howto/deadtrees/endofshiftform.ps end of shift form].
−
*# Enter the ''Till Adjustment'' number from the [http://web.freegeek.org/howto/deadtrees/endofshiftform.ps end of shift form] in the "Assets:Petty Cash:Store" account as "Equity:Adjustments:Petty Cash Adjustments" as of the date of the shift with a description of "Till Adjustment -- Thrift Store".
+
# Make sure that all Transfers in and out from the [http://web.freegeek.org/howto/deadtrees/endofshiftform.ps end of shift form] are recorded in gnucash as well.
−
*# Enter the ''Money for Safe'' number from the [http://web.freegeek.org/howto/deadtrees/endofshiftform.ps end of shift form] in the "Assets:Petty Cash:Store" account as "Assets:Petty Cash:Safe" as of today's date with a description of "Daily Transfer".
+
# Enter the ''Till Adjustment'' number from the [http://web.freegeek.org/howto/deadtrees/endofshiftform.ps end of shift form] in the "Assets:Petty Cash:Store" account as "Equity:Adjustments:Petty Cash Adjustments" as of the date of the shift with a description of "Till Adjustment -- Thrift Store".
−
*# Verify that the balance in the "Assets:Petty Cash:Store" account is $200.00 (two tills at $100.00 each).
+
# Enter the ''Money for Safe'' number from the [http://web.freegeek.org/howto/deadtrees/endofshiftform.ps end of shift form] in the "Assets:Petty Cash:Store" account as "Assets:Petty Cash:Safe" as of today's date with a description of "Daily Transfer".
−
* For the Front Desk:
+
# Verify that the balance in the "Assets:Petty Cash:Store" account is $200.00 (two tills at $100.00 each).
−
*# Enter the ''Cash'' number from the [http://data/reports/misc/incomeRptChoose.php income report] in the "Assets:Petty Cash:Front Desk" account as "Income:Donations:Cash Donations" as of the date of the shift with a description of "Cash Donations".
+
 
−
*# Enter the ''Monitor Fees'' number from the [http://data/reports/misc/incomeRptChoose.php income report] in the "Assets:Petty Cash:Front Desk" account as "Income:Recycling:Monitor Fees" as of the date of the shift with a description of "Monitor Fees".
+
== For the Front Desk: ==
−
*# Enter (miscellaneous) ''Money Receipts'' as seperate transactions in the "Assets:Petty Cash:Front Desk" account. Each should have an appropriate income account and description. Enter them as of the date of the shift. The total of all ''Money Receipts'' entered should match the ''Money Receipts'' line on the [http://web.freegeek.org/howto/deadtrees/endofshiftform.ps end of shift form].
+
# Enter the ''Cash'' number from the [http://data/reports/misc/incomeRptChoose.php income report] in the "Assets:Petty Cash:Front Desk" account as "Income:Donations:Cash Donations" as of the date of the shift with a description of "Cash Donations".
−
*# Enter ''Reimbursements'' as seperate transactions in the "Assets:Petty Cash:Front Desk" account. Each should have an appropriate expense account and description. Enter them as of the date of the shift. The total of all ''Reimbursements'' entered should match the ''Reimbursements'' line on the [http://web.freegeek.org/howto/deadtrees/endofshiftform.ps end of shift form].
+
# Enter the ''Monitor Fees'' number from the [http://data/reports/misc/incomeRptChoose.php income report] in the "Assets:Petty Cash:Front Desk" account as "Income:Recycling:Monitor Fees" as of the date of the shift with a description of "Monitor Fees".
−
*# Make sure that all Transfers in and out from the [http://web.freegeek.org/howto/deadtrees/endofshiftform.ps end of shift form] are recorded in gnucash as well.
+
# Enter (miscellaneous) ''Money Receipts'' as seperate transactions in the "Assets:Petty Cash:Front Desk" account. Each should have an appropriate income account and description. Enter them as of the date of the shift. The total of all ''Money Receipts'' entered should match the ''Money Receipts'' line on the [http://web.freegeek.org/howto/deadtrees/endofshiftform.ps end of shift form].
−
*# Enter the ''Till Adjustment'' number from the [http://web.freegeek.org/howto/deadtrees/endofshiftform.ps end of shift form] in the "Assets:Petty Cash:Front Desk" account as "Equity:Adjustments:Petty Cash Adjustments" as of the date of the shift with a description of "Till Adjustment -- Front Desk".
+
# Enter ''Reimbursements'' as seperate transactions in the "Assets:Petty Cash:Front Desk" account. Each should have an appropriate expense account and description. Enter them as of the date of the shift. The total of all ''Reimbursements'' entered should match the ''Reimbursements'' line on the [http://web.freegeek.org/howto/deadtrees/endofshiftform.ps end of shift form].
−
*# Enter the ''Money for Safe'' number from the [http://web.freegeek.org/howto/deadtrees/endofshiftform.ps end of shift form] in the "Assets:Petty Cash:Front Desk" account as "Assets:Petty Cash:Safe" as of today's date with a description of "Daily Transfer".
+
# Make sure that all Transfers in and out from the [http://web.freegeek.org/howto/deadtrees/endofshiftform.ps end of shift form] are recorded in gnucash as well.
−
*# Verify that the balance in the "Assets:Petty Cash:Front Desk" account is $180.00 (two tills at $90.00 each).
+
# Enter the ''Till Adjustment'' number from the [http://web.freegeek.org/howto/deadtrees/endofshiftform.ps end of shift form] in the "Assets:Petty Cash:Front Desk" account as "Equity:Adjustments:Petty Cash Adjustments" as of the date of the shift with a description of "Till Adjustment -- Front Desk".
 +
# Enter the ''Money for Safe'' number from the [http://web.freegeek.org/howto/deadtrees/endofshiftform.ps end of shift form] in the "Assets:Petty Cash:Front Desk" account as "Assets:Petty Cash:Safe" as of today's date with a description of "Daily Transfer".
 +
# Verify that the balance in the "Assets:Petty Cash:Front Desk" account is $180.00 (two tills at $90.00 each).
  
 
== See Also ==
 
== See Also ==

Revision as of 10:26, 17 January 2006

In Gnucash, record the transactions from the shift:

For the Store:

  1. Enter the Net Sales number from the income report in the "Assets:Petty Cash:Store" account as "Income:Thrift Store:Cash Sales" as of the date of the shift with a description of "Sales".
  2. Enter (miscellaneous) Money Receipts as seperate transactions in the "Assets:Petty Cash:Store" account. Each should have an appropriate income account and description. Enter them as of the date of the shift. The total of all Money Receipts entered should match the Money Receipts line on the end of shift form.
  3. Enter Reimbursements as seperate transactions in the "Assets:Petty Cash:Store" account. Each should have an appropriate expense account and description. Enter them as of the date of the shift. The total of all Reimbursements entered should match the Reimbursements line on the end of shift form.
  4. Make sure that all Transfers in and out from the end of shift form are recorded in gnucash as well.
  5. Enter the Till Adjustment number from the end of shift form in the "Assets:Petty Cash:Store" account as "Equity:Adjustments:Petty Cash Adjustments" as of the date of the shift with a description of "Till Adjustment -- Thrift Store".
  6. Enter the Money for Safe number from the end of shift form in the "Assets:Petty Cash:Store" account as "Assets:Petty Cash:Safe" as of today's date with a description of "Daily Transfer".
  7. Verify that the balance in the "Assets:Petty Cash:Store" account is $200.00 (two tills at $100.00 each).

For the Front Desk:

  1. Enter the Cash number from the income report in the "Assets:Petty Cash:Front Desk" account as "Income:Donations:Cash Donations" as of the date of the shift with a description of "Cash Donations".
  2. Enter the Monitor Fees number from the income report in the "Assets:Petty Cash:Front Desk" account as "Income:Recycling:Monitor Fees" as of the date of the shift with a description of "Monitor Fees".
  3. Enter (miscellaneous) Money Receipts as seperate transactions in the "Assets:Petty Cash:Front Desk" account. Each should have an appropriate income account and description. Enter them as of the date of the shift. The total of all Money Receipts entered should match the Money Receipts line on the end of shift form.
  4. Enter Reimbursements as seperate transactions in the "Assets:Petty Cash:Front Desk" account. Each should have an appropriate expense account and description. Enter them as of the date of the shift. The total of all Reimbursements entered should match the Reimbursements line on the end of shift form.
  5. Make sure that all Transfers in and out from the end of shift form are recorded in gnucash as well.
  6. Enter the Till Adjustment number from the end of shift form in the "Assets:Petty Cash:Front Desk" account as "Equity:Adjustments:Petty Cash Adjustments" as of the date of the shift with a description of "Till Adjustment -- Front Desk".
  7. Enter the Money for Safe number from the end of shift form in the "Assets:Petty Cash:Front Desk" account as "Assets:Petty Cash:Safe" as of today's date with a description of "Daily Transfer".
  8. Verify that the balance in the "Assets:Petty Cash:Front Desk" account is $180.00 (two tills at $90.00 each).

See Also

Retrieved from "http://wiki.freegeek.org/index.php?title=Recording_Daily_Transactions_in_Gnucash&oldid=11877"