Difference between revisions of "Meeting Tips"
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| Line 20: | Line 20: | ||
** Get a laptop or a paper and pen/pencil for taking notes | ** Get a laptop or a paper and pen/pencil for taking notes | ||
| − | =Call the meeting to order= | + | =The Template= |
| + | ==Call the meeting to order== | ||
* Facilitator: | * Facilitator: | ||
** Just make sure there's a scribe taking attendance | ** Just make sure there's a scribe taking attendance | ||
| Line 28: | Line 29: | ||
** List everyone in attendance (for some meetings, list if they were late). Ask for people's names if you don't know them. | ** List everyone in attendance (for some meetings, list if they were late). Ask for people's names if you don't know them. | ||
| − | =Check in= | + | ==Check in== |
* Facilitator: | * Facilitator: | ||
** Ask how everyone's doing | ** Ask how everyone's doing | ||
| Line 34: | Line 35: | ||
** This usually requires no notes be taken | ** This usually requires no notes be taken | ||
| − | =Committments from Previous Meeting= | + | ==Committments from Previous Meeting== |
* Record the status of each item | * Record the status of each item | ||
** Did it change owners? | ** Did it change owners? | ||
| Line 40: | Line 41: | ||
** Is it a carryover? (If so, re-enter in the future committments section) | ** Is it a carryover? (If so, re-enter in the future committments section) | ||
| − | =Old Business= | + | ==Old Business== |
* Record item names | * Record item names | ||
** Key points from discussion | ** Key points from discussion | ||
| Line 46: | Line 47: | ||
** Decisions -- Mark them as decisions -- Make sure the wording is accurate | ** Decisions -- Mark them as decisions -- Make sure the wording is accurate | ||
| − | =New Business= | + | ==New Business== |
* Same pints at Old Business | * Same pints at Old Business | ||
| − | =Future Committments= | + | ==Future Committments== |
* Record the item, its owner, and a deadline | * Record the item, its owner, and a deadline | ||
| − | =Next Meeting= | + | ==Next Meeting== |
* Record scribe | * Record scribe | ||
* Record facilitator | * Record facilitator | ||
* Record reporter (i.e. to Council Meeting or Staff Meeting) | * Record reporter (i.e. to Council Meeting or Staff Meeting) | ||
* Record next time and place of meeting | * Record next time and place of meeting | ||
Revision as of 14:09, 21 January 2005
To do:
- Incorporate the facilitator's duties
- Incorporate example meeting minutes snippets
A week before the meeting
- Facilitator:
- Make sure you will be able to attend. If not, find someone to facilitate for you.
- Call for agenda items
- Scribe:
- Make sure you will be able to attend. If not, find someone to scribe for you.
Before the meeting
- Facilitator:
- Review the previous meeting's notes
- Review the agenda
- Review other relevant things, like the RT queue, email posts, and the wiki
You are looking for agenda items. Organize them into a final agenda, grouping related items together and plugging into the general template
- Scribe:
- Get a laptop or a paper and pen/pencil for taking notes
The Template
Call the meeting to order
- Facilitator:
- Just make sure there's a scribe taking attendance
- Scribe:
- Record the name of the meeting and the date
- List everyone in attendance (for some meetings, list if they were late). Ask for people's names if you don't know them.
Check in
- Facilitator:
- Ask how everyone's doing
- Scribe:
- This usually requires no notes be taken
Committments from Previous Meeting
- Record the status of each item
- Did it change owners?
- Is it finished?
- Is it a carryover? (If so, re-enter in the future committments section)
Old Business
- Record item names
- Key points from discussion
- Proposals (at least loose wording)
- Decisions -- Mark them as decisions -- Make sure the wording is accurate
New Business
- Same pints at Old Business
Future Committments
- Record the item, its owner, and a deadline
Next Meeting
- Record scribe
- Record facilitator
- Record reporter (i.e. to Council Meeting or Staff Meeting)
- Record next time and place of meeting