Difference between revisions of "Council 2008 04"

Revision as of 19:57, 16 April 2008

When: 16 Apr 2008
Place: FG Meeting room
Facilitator: Seamus
Scribe: Laurel
Minutes Checker:
Attendance: Seamus (facilitator), Cliff, Eugene, Nick Jacobson, Martin, Marie, Luiz, Laurel (scribing), Matteo, rfs, Robert West, Paul
Last meeting: Mar 21 2008

CONSENSUS TRAINING

Martin - how to prepare for a meeting. Good stuff - will be on the wiki.

COMMITMENTS

martin and matteo will set up a secure wiki for the building group - CARRYOVER
Dave and Oso will write up something about the (financial) value of our work in the community - CARRYOVER

Marie commits to interviewing dave

Oso will research the new BAN pledge - CARRYOVER
Oso will write down his conflicts of interest to provide as an example - CARRYOVER
laurel will write instructions in the "facilitation howto" and "new members to council" wiki pages about the conflict of interest policy and agreement form. - DONE

REPORTS

State of the Onion

The document on which we track the current state of things

Printer Archipelago is going great
Space has moved around
HR is working on hiring process for production and recycling coordinators
Adoption classes are 3x/wk, and there are "beyond adoption" classes weekly

Board meeting

Discussed staff signing policy in light of truck purchase; decided that current policy (as set up in bylaws and past board decisions) is fine. Staff will be doing further education to make sure they all know what's up.
Budget was not totally finished by the time the meeting started; still not finalized but should be in the next day or 2. Board will probably approve expanding the staff budget.

Building committee

Marie, Laurel, Luiz met. Created a draft flowchart for project and fundraising timelines. Will need to gather more information next; we don't have much experience with fundraising campaigns and need to build those skills and bases. Working out the dependencies/prerequisites for this process. We're planning a meeting with 2 other organizations that have gone through capital campaigns and have similar missions to ours.

q - reasons for building search/goals: more space?; a - main goal is control over space; development to area threatens our ability to stay in this space
q: timeline for this project - when can we be forced out?; a - we have a 3 year lease with an opt-out [clarify]
q: did we talk to maguire about right of first refusal when they sell?; a - yes, but when they're gonna sell it, they're gonna want to sell for much more than we'll want to pay

BUSINESS

Hiring, revisited

See last meeting's minutes for last month's discussion. The current budget (likely to be approved very soon) includes:

Martin will be leaving at the end of May; his hours will be broken out into a couple of different roles. Lantz and Vagrant will be doing Sysadmin and Coding. Does not need council decision because it does not add cost.
Adding a (4th) production coordinator and rolling printer stuff into production (replacing printer contractor). Small increase in costs because it's adding staff benefits.
Replace recycling intern with recycling coordinator. Small increase in costs because of staff benefits.
Increase staff hours cap to 37 hours/week.

NEW COMMITMENTS

martin and matteo - set up a secure wiki for the building group - CARRYOVER
Dave and ~~Oso~~ - write up something about the (financial) value of our work in the community - CARRYOVER