Difference between revisions of "Council 2009 03"

Revision as of 20:14, 18 March 2009

When: 7:15 pm, 18 Mar 2009
Place: FG meeting room
Facilitator: Anne G.
Scribe: Laure1 1
Minutes Checker: Marie
Attendance: Dave, Debra, matteo, Marie, laurel, Matthew H, Allie, Cliff, Anne. Late: Mary Kate, vagrant
Last meeting: Feb 18

COMMITMENTS

No previous commitments.

REPORTS

State of the Onion

http://wiki.freegeek.org/index.php/State_of_the_Onion
Recycling is up. Forklift needed expensive repairs. New front desk intern: Tim Webster. Renee is still doing spanish tours. Ian is leaving and we'll be hiring a FT build coord. Allie is taking on interim laptop coord. Ryan Wunderkind is now the youngest staff ever hired. Inreach is working on making the front desk work smoothly. New website! And there's a new grants group starting up.

Space Cadets

Removed the wall at the back of the big room to make the laptop space bigger. Next step: add a wall to make the classroom a viable classroom. Other changes are planned - see meeting minutes.

Financial

2008: 49% sales, 7%other, 14%fees, 15%recycle, 15%donations (854,366revenue, 806,654expenses:47,712net)
Jan 2009: 55% sales, 19%donations, 16%recycling, other 9% (71,583revenue, 62,852expenses, 8,731net)

Fees have mostly disappeared, only partly replaced by reimbursements. Donations are up, partly because they are replacing some of the fees. There has been some incentive for corporate donations and they are going up.

Due to the winter storm Q4: low sales, donations, fees due to closedness. Expenses the same.

Q. How does this compare to last January?: A. We brought in slightly less and spent slightly more, but were in the black for both. Looking at the budgets on a quarterly resolution can give a clearer picture.

With Jeff (former laptop coordinator) and Ian (printer coordinator) gone, what's next? A new full time Build Coordinator, who will be able to improve the build program, coordinate the build volunteers better, and guide them into other new programs like laptops and Mac build.

General Priorities

http://wiki.freegeek.org/index.php/General_Priorities
Meeting from February: worked on Overview Time Line. They declared an end to "the weirdness" because we now feel there's sufficient predictability. Did not meet in March.

Board

The board had an extra-ordinary meeting to deal with an outstanding $20,000 that FG seemed to be at risk of losing. The upshot: we've reached an agreement that should work to get the whole amount repaid over the course of three years.

Q. Is there interest stipulated in the repayment plan?: A. Not unless there's default or late payment.

Also, Oso has resigned from the board. We're seeking another board member -- one with financial/CPA type skills, or with PR/fundraising skills would be especially welcome. We could use a financial mastermind to help us be sure we can get through an audit.

Board will be talking about clarity on conflict of interest again at next meeting (in April).

Council should consider potential conflicts of interest throughout the board selection process.

Fundraising/PR

There's a group of staff that wants to split off from PR, get together and talk specifically about pursuing grants.

Expressed: we need a larger strategic plan before questing after grants.

BUSINESS

PRIORITIES GROUP: LAUREL1 (NEW)

See email http://lists.freegeek.org/pipermail/council/2009-March/002463.html
(Summarize Presentation)
List Clarifing Questions
- Question - Answer
List Concerns
- Concern - Questions Which Clarify the Concern
Proposal:
(final proposal)
- Decision adopted (with Unresolved Concerns Listed - AKA Stand Asides) | Send to Committee (if creating a new committee list intrested people)

REMAINING COMMITMENTS

New commitments, and Carry-Overs copied from above.

Name - commitment - status (discussion points if necessary)
Name - commitment - status (discussion points if necessary)

Next Meeting

Facilitator:
Scribe:
Minutes Checker:
Reporters to other meetings?
Date and time:
Place:
List of unfinished business for the next meeting:

@@ Line 13: / Line 13: @@
 http://wiki.freegeek.org/index.php/State_of_the_Onion<br />Recycling is up. Forklift needed expensive repairs. New front desk intern: Tim Webster. Renee is still doing spanish tours. Ian is leaving and we'll be hiring a FT build coord. Allie is taking on interim laptop coord. Ryan Wunderkind is now the youngest staff ever hired. Inreach is working on making the front desk work smoothly. New website! And there's a new grants group starting up.
-==='''Space Cadets'''===
+===Space Cadets===
 Removed the wall at the back of the big room to make the laptop space bigger. Next step: add a wall to make the classroom a viable classroom. Other changes are planned - see [http://lists.freegeek.org/pipermail/minutes/2009-March/000691.html meeting minutes].
-==='''Financial'''===
+===Financial===
 * 2008: 49% sales, 7%other, 14%fees, 15%recycle, 15%donations (854,366revenue, 806,654expenses:47,712net)
 * Jan 2009: 55% sales, 19%donations, 16%recycling, other 9% (71,583revenue, 62,852expenses, 8,731net)
@@ Line 22: / Line 23: @@
 Due to the winter storm Q4: low sales, donations, fees due to closedness. Expenses the same.
+;Q. How does this compare to last January?
+:A. We brought in slightly less and spent slightly more, but were in the black for both. Looking at the budgets on a quarterly resolution can give a clearer picture.
+With Jeff (former laptop coordinator) and Ian (printer coordinator) gone, what's next? A new full time Build Coordinator, who will be able to improve the build program, coordinate the build volunteers better, and guide them into other new programs like laptops and Mac build.
 ===General Priorities===
 http://wiki.freegeek.org/index.php/General_Priorities<br />
-===Board===
+Meeting from February: worked on [[Overview Time Line]]. They declared an end to "the weirdness" because we now feel there's sufficient predictability. Did not meet in March.
+===Board===
+The board had an extra-ordinary meeting to deal with an outstanding $20,000 that FG seemed to be at risk of losing. The upshot: we've reached an agreement that should work to get the whole amount repaid over the course of three years.
+;Q. Is there interest stipulated in the repayment plan?
+:A. Not unless there's default or late payment.
+Also, Oso has resigned from the board. We're seeking another board member -- one with financial/CPA type skills, or with PR/fundraising skills would be especially welcome. We could use a financial mastermind to help us be sure we can get through an audit.
+Board will be talking about clarity on conflict of interest again at next meeting (in April).
+Council should consider potential conflicts of interest throughout the board selection process.
 ===Fundraising/PR===
+There's a group of staff that wants to split off from PR, get together and talk specifically about pursuing grants.
+Expressed: we need a larger strategic plan before questing after grants.
 == BUSINESS ==