Difference between revisions of "Hardware Grants Instructor Checklist"

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|| '''Make the morning rounds (see below).''' ||
 
|| '''Make the morning rounds (see below).''' ||
 
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|| Make sure that gizmos for the day's pick ups are available. ||
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|| *Make sure that gizmos for the day's pick ups are available. ||
 
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|| Add to and check laptop waitlist. Allocate new laptops Edit tickets to show available laptops. ||
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|| *Add to and check laptop waitlist. Allocate new laptops Edit tickets to show available laptops. ||
 
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|| Add to and check LCD waitlist. Edit tickets to show available LCDs.  ||
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|| *Add to and check LCD waitlist. Edit tickets to show available LCDs.  ||
 
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|| Add to and check Printer waitlist. Edit tickets to show available Printers. ||
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|| *Add to and check Printer waitlist. Edit tickets to show available Printers. ||
 
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|| Add to and check Mac waitlist. Edit tickets to show available Macs. ||
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|| *Add to and check Mac waitlist. Edit tickets to show available Macs. ||
 
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|| Add to and check the CRT waitlist. Edit tickets to show available CRTs. ||
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|| *Add to and check the CRT waitlist. Edit tickets to show available CRTs. ||
 
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|| Print out more Disbursement Checklist, Resource Packets for Grants, and New To Ubuntu handouts if necessary. ||
 
|| Print out more Disbursement Checklist, Resource Packets for Grants, and New To Ubuntu handouts if necessary. ||
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|| Sharpen the pencils and put pens, pencils, scissors, etc. back where they belong. ||
 
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|| Take cups, plates, and food from front desk area to kitchen. ||
 
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|| Put all binders back where they belong. ||
 
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|| Turn off both computers. ||
 
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|| Wipe coffee table; '''rinse coffee pot''' ||
 
 
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:Area Closer: ________________
 
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{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%  
 
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%  
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|| Check the internship queue to see if there are any potential hardware grants interns to contact. ||
 
|| Check the internship queue to see if there are any potential hardware grants interns to contact. ||
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|| Check filing cabinet: print Volunteer Applications, Orientation Packets, and Group Volunteering forms as needed. ||
 
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|| Check filing cabinet: print Free Geek Brochures as needed. ||
 
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|| Check filing cabinet: print Community Service info sheets and Volunteering for School Credit info sheets as needed. ||
 
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|| Check filing cabinet: print Adoption and Build Info Sheets as needed. ||
 
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|| Check coffee supplies. Send an email to '''''Liane@freegeek.org''''' when our supplies are low - do not wait until we are out.  There is a lag time.
 
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|| '''Tuesday afternoon:''' Check Tom's grants. ||
 
|| '''Tuesday afternoon:''' Check Tom's grants. ||
 
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|| '''Tuesday afternoon:''' Check Tony's grants. ||   
 
|| '''Tuesday afternoon:''' Check Tony's grants. ||   
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|| '''Thursday afternoon:''' Check Nate's grants. || 
 
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|| '''Friday afternoon:''' Check Jeff's grants. ||
 
|| '''Friday afternoon:''' Check Jeff's grants. ||
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|| '''Friday afternoon:''' print two weeks worth of adoption schedule pages (legal-sized; kept in bottom drawer of the filing cabinet; use the manual feed tray on Volprint). Put the blank adoption schedule pages in the bottom drawer of the filing cabinet. ||
 
 
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|| Check for pass-throughs. These get deprioritized.||
 
|| Check for pass-throughs. These get deprioritized.||
 
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|| Check for 'dead' grants--grants where no one has responded for a month or so. ||
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|| Check for dead grants--grants that no one has responded to in a month or so.||
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{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%
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|- style="background:black; color:white"
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!| Closing Tasks
 
|-
 
|-
−
|| Make sure that gizmos for the day's pick ups are available. ||
+
|| Put pens, pencils, scissors, etc. back where they belong. ||  
 
|-
 
|-
−
|| Check laptop waitlist. Allocate new laptops and edit tickets to show available laptops. ||
+
|| Take cups, plates, and food from Monkeyhouse to kitchen. ||
 
|-
 
|-
−
|| Check LCD waitlist. Edit tickets to show available LCDs.  ||
+
|| Put all clipboards back where they belong. ||  
 
|-
 
|-
−
|| Check Printer waitlist. Edit tickets to show available Printers. ||
+
|| Turn off both computers. ||
 
|-
 
|-
−
|| Check Mac waitlist. Edit tickets to show available Macs. ||
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|| Crumb check! ||
 
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|}
 
|}

Revision as of 14:02, 10 December 2010

Hardware Grants Opening Tasks
Check e-mails. Move e-mails needing attention to todo box.
Review phone messages. Return calls, send messages to interns as needed.
Review schedule for pick ups, intern hours, and appointments.
Make the morning rounds (see below).
*Make sure that gizmos for the day's pick ups are available.
*Add to and check laptop waitlist. Allocate new laptops Edit tickets to show available laptops.
*Add to and check LCD waitlist. Edit tickets to show available LCDs.
*Add to and check Printer waitlist. Edit tickets to show available Printers.
*Add to and check Mac waitlist. Edit tickets to show available Macs.
*Add to and check the CRT waitlist. Edit tickets to show available CRTs.
Morning Tasks
Complete old todos from clipboard.
Respond to e-mails in todo queue in gmail
Print out more Disbursement Checklist, Resource Packets for Grants, and New To Ubuntu handouts if necessary.
Afternoon Tasks
Triage e-mails at 3:00pm.
Check to see if there are any new phone messages; return (or forward) phone calls as necessary.
Check the open grants queue. Take some grants.
Check the general queue to see if any grants ended up in there.
Check the internship queue to see if there are any potential hardware grants interns to contact.
Tuesday afternoon: Check Tom's grants.
Tuesday afternoon: Check Tony's grants.
Thursday afternoon: Check Nate's grants.
Friday afternoon: Check Jeff's grants.
Checking the Grant Queues (the new Grants Queue and Volunteers' Queues)
Check for PPS Schools. Before we can grant systems to PPS schools we need to check with Jed Gilchrist.
Check for pass-throughs. These get deprioritized.
Check for dead grants--grants that no one has responded to in a month or so.
Closing Tasks
Put pens, pencils, scissors, etc. back where they belong.
Take cups, plates, and food from Monkeyhouse to kitchen.
Put all clipboards back where they belong.
Turn off both computers.
Crumb check!
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