Difference between revisions of "Volunteer BBQ Checklist July 2011"
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*Do we need portable toilets? (ordered 2 PP from Americansan, they'll get delivered around 2 pm on Saturday, should sit next to steel bin, doors facing away from party)_________* | *Do we need portable toilets? (ordered 2 PP from Americansan, they'll get delivered around 2 pm on Saturday, should sit next to steel bin, doors facing away from party)_________* | ||
*Design Poster for BBQ to post all over (make sure this includes schedule of events)________ | *Design Poster for BBQ to post all over (make sure this includes schedule of events)________ | ||
− | *Talk to volunteer about building superbox and cool A/V stuff___________ | + | *Talk to volunteer about building superbox and cool A/V stuff___________|||| |
*Invite Board members to BBQ!_______ | *Invite Board members to BBQ!_______ | ||
*Confirm a band and work closely with them on what they need__________ | *Confirm a band and work closely with them on what they need__________ | ||
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{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | ||
|- style="background:black; color:white" | |- style="background:black; color:white" | ||
− | !| Time | + | !| Time|||| |
!| Task | !| Task | ||
!| Who | !| Who | ||
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|| ||Set up||Sign up sheet||Parking Lot|| tent, tables, chairs, food tables, art tables, etc!|| | || ||Set up||Sign up sheet||Parking Lot|| tent, tables, chairs, food tables, art tables, etc!|| | ||
− | |- | + | |-Hot Dog Buns |
|| 1:00pm-5:00pm ||Block Parking Lot|| || || | || 1:00pm-5:00pm ||Block Parking Lot|| || || | ||
|- | |- | ||
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|| 4:00pm-4:30pm ||Trivia Contest|| MC || || Trivia questions, answer sheets|| | || 4:00pm-4:30pm ||Trivia Contest|| MC || || Trivia questions, answer sheets|| | ||
|- | |- | ||
− | || 4:30pm-5:00pm ||Awards and Raffle|| Presenter || || Prizes|| | + | || 4:30pm-5:00pm ||Awards and Raffle|| Presenter || || Prizes|||||| |
|- | |- | ||
|| 5:00pm-5:30pm ||"Keep It Legal" Brownie Contest|| Board member, staff member and volunteer || || || | || 5:00pm-5:30pm ||"Keep It Legal" Brownie Contest|| Board member, staff member and volunteer || || || | ||
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|| 6:30pm-8:00pm ||Music|| A Band || || || | || 6:30pm-8:00pm ||Music|| A Band || || || | ||
|- | |- | ||
− | || 6:30pm-9:00pm ||Stage Crewing|| || || || | + | || 6:30pm-9:00pm ||Stage Crewing|| || || ||via Volunteers who are building it |
|- | |- | ||
|| 8:00pm-9:30pm ||Clean Up|| || || || | || 8:00pm-9:30pm ||Clean Up|| || || || | ||
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|}|| | |}|| | ||
− | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 | + | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 via Volunteers who are building itwidth=100% |
|- style="background:black; color:white" | |- style="background:black; color:white" | ||
!| Item | !| Item | ||
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!| Notes | !| Notes | ||
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− | || Infrastructure || | + | || '''Infrastructure''' || |
− | |- | + | |-||||via Volunteers who are building it |
|| Tent|||| || ||How many do we have? How big is it? Who knows how to set it up? Where is it?|| | || Tent|||| || ||How many do we have? How big is it? Who knows how to set it up? Where is it?|| | ||
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|| Chairs ||50 |||||| how many do we have? Where are they? (Ask Darryl)|| | || Chairs ||50 |||||| how many do we have? Where are they? (Ask Darryl)|| | ||
− | |- | + | |-||||via Volunteers who are building it |
|| Clearly marked recycling bins and compost bins |||| || || | || Clearly marked recycling bins and compost bins |||| || || | ||
|- | |- | ||
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|- | |- | ||
|| BBQ ||2|| ||How many do we have? Where are they? (Ask Darryl or Santiago)|| | || BBQ ||2|| ||How many do we have? Where are they? (Ask Darryl or Santiago)|| | ||
− | |- | + | |- |||| |
|| Jugs for water|| || || || how many do we have? Where are they? (Possibly look in tree house)|| | || Jugs for water|| || || || how many do we have? Where are they? (Possibly look in tree house)|| | ||
|- | |- | ||
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|| Serving trays|| || || || || | || Serving trays|| || || || || | ||
− | |- | + | |-|||| |
|| Serving spoons and folks |||||| || | || Serving spoons and folks |||||| || | ||
|- | |- | ||
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|- | |- | ||
|| Napkins|||| || || || | || Napkins|||| || || || | ||
− | |- | + | |-via Volunteers who are building it |
||Forks |||| || || || | ||Forks |||| || || || | ||
|- | |- | ||
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||Ice and coolers |||| || || || | ||Ice and coolers |||| || || || | ||
|- | |- | ||
− | ||Food|| | + | ||'''Food'''|| |
|- | |- | ||
|| Burgers (meat) |||| |||| | || Burgers (meat) |||| |||| | ||
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|- | |- | ||
|| Chips |||| || || || | || Chips |||| || || || | ||
− | |- | + | |- |||| |
|| Onions |||| || || || | || Onions |||| || || || | ||
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|| Soda |||| || || || | || Soda |||| || || || | ||
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|| Salads |||| || || || | || Salads |||| || || || | ||
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|| Sides |||| || ||staff bring sides? || | || Sides |||| || ||staff bring sides? || | ||
− | |- | + | |-|||| |
|| Brownies |||| || ||Contestants will bring|| | || Brownies |||| || ||Contestants will bring|| | ||
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− | ||Prizes For Raffle | + | ||'''Prizes For Raffle'''|| |
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− | || | + | || Superbox ||1|| Build Volunteers ||Eliz.|| |
+ | |- via Volunteers who are building it | ||
+ | || Game Systems||2|| Thrift Store (Mike Millar) ||Eliz.|| | ||
|- | |- | ||
− | || | + | || LCD Monitors||1|| Production ||Eliz|| |
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− | || | + | || Gift Certificates to other places||8|| ? ||Eliz.|| |
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− | || | + | || Free Geek T-Shirts ||3|| via Volunteers who are building itThrift Store ||Eliz.|| |
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− | || | + | || Cool AV Stuff ||2?|| Dirk ||Eliz.|| |
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Revision as of 15:43, 2 June 2011
Volunteer BBQ!!!!
- Date: July 9th
- Time: 3pm-8pm
- Location: Market Studios Parking lot
Schedule (tentative)
Time could possibly be pushed back to 4pm
- 3-4: Food
- 4-4:30pm: Trivia
- 4:30pm-5pm: Awards and Raffle (for super box)
- 5:00-5:15pm: Art Contest
- 5:15-6:30pm Desert – Keeping it legal brownie contest
- 6:30pm-8pm: Band!
To Do:
- Check in with staff on what they think about presenting big awards to volunteers ________
- Check in with Market Studios___________
- Create Trivia game___________
- Designate Trivia MC__________
- Find out which area of Free Geek will be open and who can help__________
- Check with Blaine about Chess contest and set up________
- Do we need portable toilets? (ordered 2 PP from Americansan, they'll get delivered around 2 pm on Saturday, should sit next to steel bin, doors facing away from party)_________*
- Design Poster for BBQ to post all over (make sure this includes schedule of events)________
- Talk to volunteer about building superbox and cool A/V stuff___________||||
- Invite Board members to BBQ!_______
- Confirm a band and work closely with them on what they need__________
- Schedule folks to help in different areas__________
Tasks
Time | Task | Who | Where | Items Needed | |||
---|---|---|---|---|---|---|---|
1:00pm-3:00pm | Food Prep | ||||||
1:00pm-5:00pm | BBQr's | BBQ | |||||
1:00pm-5:00pm | BBQr's | ||||||
Set up | Sign up sheet | Parking Lot | tent, tables, chairs, food tables, art tables, etc! | ||||
1:00pm-5:00pm | Block Parking Lot | ||||||
2:30pm | Chess station set-up | In the shade | 5 chess boards | ||||
3:00-6:00pm | Serving Food | ||||||
3:00-8:00pm | Bartenders | Keg, keg cups | |||||
3:00-8:00pm | Secret Service | Numchucks | |||||
3:00-5:00pm | Greeters: handing out name tags and raffle tickets | 2 | Raffle tickets, name tags, pens | ||||
2:00pm-6:00pm | Floaters | 2 | |||||
4:00pm-4:30pm | Trivia Contest | MC | Trivia questions, answer sheets | ||||
4:30pm-5:00pm | Awards and Raffle | Presenter | Prizes | ||||
5:00pm-5:30pm | "Keep It Legal" Brownie Contest | Board member, staff member and volunteer | |||||
6:30pm-8:00pm | Music | A Band | |||||
6:30pm-9:00pm | Stage Crewing | via Volunteers who are building it | |||||
8:00pm-9:30pm | Clean Up |
||
Item | Quantity | Source | Who | Notes | ||
---|---|---|---|---|---|---|
Infrastructure | ||||||
Tent | How many do we have? How big is it? Who knows how to set it up? Where is it? | |||||
Tables | 8 | |||||
Chairs | 50 | how many do we have? Where are they? (Ask Darryl) | ||||
Clearly marked recycling bins and compost bins | ||||||
Food-Related Items | ||||||
BBQ | 2 | How many do we have? Where are they? (Ask Darryl or Santiago) | ||||
Jugs for water | how many do we have? Where are they? (Possibly look in tree house) | |||||
OLCC license for beer and keg | (Ask Richard or Darryl | |||||
Serving trays | ||||||
Serving spoons and folks | ||||||
Tongs and spatulas to grill with | ||||||
Charcoal | ||||||
Serving bowls | ||||||
Plates | ||||||
Napkins | ||||||
Forks | ||||||
Cutting knives for brownies | ||||||
Knives for condiments | ||||||
Ice and coolers | ||||||
Food | ||||||
Burgers (meat) | ||||||
Burgers (veggie) | ||||||
Hot Dogs (meat) | ||||||
Hot Dogs | (vegan | |||||
Burger Buns | ||||||
Hot Dog Buns | ||||||
Chips | ||||||
Onions | ||||||
Pickles | ||||||
Tomatoes | ||||||
Lettuce | ||||||
Cutting knives for brownies | ||||||
Condiments | ||||||
Keg and keg tap | ||||||
Water | ||||||
Soda | ||||||
Salads | ||||||
Watermelon | ||||||
Sides | staff bring sides? | |||||
Brownies | Contestants will bring | |||||
Prizes For Raffle | ||||||
Superbox | 1 | Build Volunteers | Eliz. | |||
Game Systems | 2 | Thrift Store (Mike Millar) | Eliz. | |||
LCD Monitors | 1 | Production | Eliz | |||
Gift Certificates to other places | 8 | ? | Eliz. | |||
Free Geek T-Shirts | 3 | via Volunteers who are building itThrift Store | Eliz. | |||
Cool AV Stuff | 2? | Dirk | Eliz. |
||
Prizes*
Free Geek T-Shirts? Give to band members?
Thrift Store Gift Certificates?
Cool AV stuff?
Super box? (last year made by build volunteers)