Difference between revisions of "Volunteer BBQ Checklist July 2011"
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+ | Places to ask for donations from: | ||
+ | |||
+ | NOSH | ||
+ | City Bikes | ||
+ | Next Adventure | ||
+ | Burgerville | ||
+ | Living Room Theatre | ||
+ | Community Cycling Center | ||
+ | Voodoo Donughts | ||
+ | Cellar Door | ||
+ | Common Ground Wellness Center | ||
+ | Float On | ||
+ | Milagro Theatre | ||
+ | Broadway Rose Theatre | ||
+ | Northwest Children's Theatre | ||
+ | Portland Zoo | ||
+ | OMSI Tickets--don't need | ||
+ | Trimet | ||
+ | Portland Taiko | ||
+ | Lotus Seed | ||
+ | Leach Gardens | ||
+ | Red and Black Cafe | ||
+ | Japanese Garden | ||
+ | Chinese Garden | ||
+ | Lucky Lab | ||
+ | Green Dragon | ||
+ | Roadside Attraction | ||
+ | Paradox | ||
+ | Po'Shines | ||
+ | Alberta Food Coop | ||
+ | Alberta Street Pub | ||
+ | Pambiche | ||
+ | Zupan's | ||
+ | New Seasons | ||
+ | Nike | ||
+ | Adidas | ||
+ | Fit Right Running | ||
+ | Everyday Music | ||
+ | Powell's | ||
+ | El Palenque | ||
+ | World Forestry Museum | ||
+ | Portland Children's Museum | ||
+ | Portland Art Museum | ||
+ | Zenger's Farm | ||
+ | Portland Farmer's Market | ||
+ | Moonstruck Chocolates | ||
+ | Rimsky-Korsakoffe House | ||
+ | The Tao of Tea | ||
+ | Friends of Trees | ||
+ | Portland Nursery | ||
+ | Portland Playground Gym | ||
+ | Climbing Place on my bike route | ||
[[Category: Inreach]] | [[Category: Inreach]] |
Revision as of 18:17, 3 June 2011
Volunteer BBQ!!!!
- Date: July 9th
- Time: 3pm-8pm
- Location: Market Studios Parking lot
Schedule (tentative)
Time could possibly be pushed back to 4pm
- 3-4: Food
- 4-4:30pm: Trivia
- 4:30pm-5pm: Awards and Raffle (for super box)
- 5:00-5:15pm: Art Contest
- 5:15-6:30pm Desert – Keeping it legal brownie contest
- 6:30pm-8pm: Band!
To Do:
- Check in with staff on what they think about presenting big awards to volunteers-Sarah
- Check in with Market Studios-Sarah
- Create Trivia game-Jahsie
- Designate Trivia MC-?
- Find out which area of Free Geek will be open and who can help-Sarah
- Check with Blaine about Chess contest and set up-Liliana
- Do we need portable toilets? (ordered 2 PP from Americansan, they'll get delivered around 2 pm on Saturday, should sit next to steel bin, doors facing away from party)-Sarah
- Design Poster for BBQ to post all over (make sure this includes schedule of events)-Eliz
- Talk to volunteer about building superbox and cool A/V stuff-Eliz
- Invite Board members to BBQ!-Sarah
- Confirm a band and work closely with them on what they need-Eliz
- Schedule folks to help in different areas-Sarah
Run Sheet For BBQ
Time | Task | Who | Where | Items Needed | |||
---|---|---|---|---|---|---|---|
1:00pm-3:00pm | Food Prep | ||||||
1:00pm-5:00pm | BBQr's | BBQ | |||||
Set up | Sign up sheet | Parking Lot | tent, tables, chairs, food tables, art tables, etc! | ||||
1:00pm-5:00pm | Block Parking Lot | ||||||
2:30pm | Chess station set-up | In the shade | 5 chess boards | ||||
3:00-6:00pm | Serving Food | ||||||
3:00-8:00pm | Bartenders | Keg, keg cups | |||||
3:00-8:00pm | Secret Service | Numchucks | |||||
3:00-5:00pm | Greeters: handing out name tags and raffle tickets | 2 | Raffle tickets, name tags, pens | ||||
2:00pm-6:00pm | Floaters | 2 | Food-Related Items | ||||
4:00pm-4:30pm | Trivia Contest | MC | Trivia questions, answer sheets | ||||
4:30pm-5:00pm | Awards and Raffle | Presenter | Prizes | ||||
5:00pm-5:30pm | "Keep It Legal" Brownie Contest | Board member, staff member and volunteer | |||||
6:30pm-8:00pm | Music | A Band | |||||
6:30pm-9:00pm | Stage Crewing | ||||||
8:00pm-9:30pm | Clean Up |
||
Items We Will Need
Item | Quantity | Source | Who | Notes | ||
---|---|---|---|---|---|---|
Infrastructure | ||||||
Tent | How many do we have? How big is it? Who knows how to set it up? Where is it? | |||||
Tables | 8 | |||||
Chairs | 50 | how many do we have? Where are they? (Ask Darryl) | ||||
Clearly marked recycling bins and compost bins | ||||||
Food-Related Items | ||||||
BBQ | 2 | How many do we have? Where are they? (Ask Darryl or Santiago) | ||||
Jugs for water | how many do we have? Where are they? (Possibly look in tree house) | |||||
OLCC license for beer and keg | (Ask Richard or Darryl) | |||||
Serving trays | ||||||
Serving spoons and folks | ||||||
Tongs and spatulas to grill with | ||||||
Charcoal | ||||||
Serving bowls | ||||||
Plates | ||||||
Napkins | ||||||
Forks | ||||||
Cutting knives for brownies | ||||||
Knives for condiments | ||||||
Ice and coolers | ||||||
Food | ||||||
Burgers (meat) | ||||||
Burgers (veggie) | ||||||
Hot Dogs (meat) | ||||||
Hot Dogs (vegan) | ||||||
Burger Buns | ||||||
Hot Dog Buns | ||||||
Chips | ||||||
Onions | ||||||
Pickles | ||||||
Tomatoes | ||||||
Lettuce | ||||||
Cutting knives for brownies | ||||||
Condiments | ||||||
Keg and keg tap | ||||||
Water | ||||||
Soda | ||||||
Salads | ||||||
Watermelon | ||||||
Sides | staff bring sides? | |||||
Brownies | Contestants will bring | |||||
Prizes For Raffle | ||||||
Superbox | 1 | Build Volunteers | Eliz. | |||
Game Systems | 2 | Thrift Store (Mike Millar) | Eliz. | |||
LCD Monitors | 1 | Production | Eliz | |||
Gift Certificates to other places | 8 | ? | Eliz. | |||
Free Geek T-Shirts | 3 | via Volunteers who are building itThrift Store | Eliz. | |||
Cool AV Stuff | 2? | Dirk | Eliz. |
Places to ask for donations from:
NOSH City Bikes Next Adventure Burgerville Living Room Theatre Community Cycling Center Voodoo Donughts Cellar Door Common Ground Wellness Center Float On Milagro Theatre Broadway Rose Theatre Northwest Children's Theatre Portland Zoo OMSI Tickets--don't need Trimet Portland Taiko Lotus Seed Leach Gardens Red and Black Cafe Japanese Garden Chinese Garden Lucky Lab Green Dragon Roadside Attraction Paradox Po'Shines Alberta Food Coop Alberta Street Pub Pambiche Zupan's New Seasons Nike Adidas Fit Right Running Everyday Music Powell's El Palenque World Forestry Museum Portland Children's Museum Portland Art Museum Zenger's Farm Portland Farmer's Market Moonstruck Chocolates Rimsky-Korsakoffe House The Tao of Tea Friends of Trees Portland Nursery Portland Playground Gym Climbing Place on my bike route