Difference between revisions of "User:Laurel"

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Checklist of Tasks
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==Laurel's phase-out projects==
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:Date: _________________
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===Education===
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====Classroom Renovation====
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{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%
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* order desks
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|- style="background:black; color:white"
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* order shelving
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!| Volunteer Desk Pre-Opening Tasks
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* order projector, drop-down screen
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!| Initials
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====Documentation====
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* Schedule August and September classes
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|| Put out current volunteer schedule sheets for build and adoption. ||
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* Current classes
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* Current teachers
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|| '''Review all emails to "frontdesk@..." for cancellations, group volunteering, etc.  Make calls & edit schedule accordingly.''' ||
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* Procedure for scheduling classes/teachers/recruitment
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* Procedure for creating new classes in the DB
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|| Review phone [[Phone System Howto | messages]], return calls, Send [http://web.freegeek.org/mail/src/login.php e-mail] messages to staff or committees as needed, Check schedule sheet and record cancellations as needed. ||
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* Update existing "adoption" outline to reflect new class name and updates
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===HR===
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|| Make reminder calls for all classes, including [[FreekBox Adoption Class]]es, [[Basic Linux Command Line for Builders|Command Line classes]], and monthly classes. ||
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====Orienting new staff members====
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===Other duties to hand off===
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|| Check hardware donation forms supply and print new forms as needed. ||
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* info@ replies: Jessa
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* Thursday evening closing: Jessa
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|| Every Tuesday Print new schedule pages (Don't forget the class schedules), adoption & build packets, volunteer brochures(Do this on Tuesday and Thursday), build status sheets, new volunteer forms, tech support forms - all as needed ||
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* NPA advocate/liaison: Amelia
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* Board meeting participation
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|| On Tuesdays put [[Group volunteering | pre-assigned groups]] from our Group volunteering page onto the adoption schedule weekly.||
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* Chinook book liaison
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* Plug into Portland coordination
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|| Also on Tuesday check the [[Summer_Break_Groups | Summer break groups]] and block out their shifts on the adoption schedule. (Read [[Group Volunteering Policy | here]] for more info or talk to Darryl.) ||
 
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|| Notify MK if '''close''' to out of: white volunteer cards, yellow class cards, or Jason's tech support cards ||
 
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|| Notify MK or Liane when '''close''' to out of coffee supplies or office supplies. Do not wait until you are out.  There is a lag time. ||
 
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|| Check and add printer paper if needed. ||
 
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|| Put previous day's staff schedule (3-hole punch, 1st) into notebook ||
 
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|| Prepare [http://data/staffsched Staff Schedule] sheet.  Color code prebuild (pink), recycling (green) and hardware donations (yellow) staffers and shifts. (Wait until just before we open to print the daily staff schedule.) ||
 
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!| Volunteer Desk During the Day Tasks
 
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!| Volunteer Desk Closing Tasks
 
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{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%
 
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!| Donor Desk Pre-Opening Tasks
 
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!| Initials
 
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|| Print out daily checklist (1) ||
 
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|| [http://wiki.freegeek.org/index.php/Making_coffee| Brew coffee] (2) || 
 
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|| Stock coffeehouse with creamer, sugar, stir sticks (1) || 
 
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|| Acquire and count cash drawer. Be sure to initial your count. (2) || 
 
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|| Prep desk, turn on computers (1) ||
 
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|| Stock (4) bathrooms with TP (2 rolls each) & paper towels as needed. Check to make sure the dispensers work. (They may need batteries replaced.)(1) ||
 
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|| Fill all (4) bathroom soap dispensers with 1/3 Castille soap & 2/3 water ||
 
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|| Fill both (2) dishwashing soap dispensers with 1/3 Concentrated dish soap & 2/3 water ||
 
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{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%
 
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|- style="background:black; color:white"
 
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!| Donor Desk During the Day Tasks
 
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!| Initials
 
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|| Take donations and print [[Donation Receipt | donation receipts]]. ||
 
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|| clean and tidy desk and lobby (1) ||
 
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|| stock coffee area with sugar and creamer if needed (1) ||
 
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|| print & restock brochures, contribution slips, other recyclers, etc.(2) ||
 
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|| read email! respond when you have addressed the issue (2) ||
 
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|| stock bathrooms with TP, soap, paper towels (2) ||
 
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|| stock kitchens with dish soap (2) ||
 
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|| check and print if needed: donor slips, credit card receipts, IOU reimbursement forms, mileage reimbursement form, other recyclers, donor FAQ brochure (2) ||
 
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|| check receiving donor slips, print more if needed (2) ||
 
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|| check and fill printers (2) ||
 
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|| Answer the phone if the volunteer desk does not do so within a couple of rings (you may have to transfer over there if scheduling is required). ||
 
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{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%
 
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|- style="background:black; color:white"
 
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!| Donor Desk Closing Tasks
 
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!| Initials
 
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|| erase all contribution slips and return to receiving (1) ||
 
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|| recycle notes (1) ||
 
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|| put pens, pencils, scissors, etc., back where they belong (1) ||
 
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|| turn off all computers (1) ||
 
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|| help process volunteers until 7pm (2,3) ||
 
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|| count till after 7pm (3) ||
 
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Latest revision as of 11:13, 13 July 2011

Laurel's phase-out projects

Education

Classroom Renovation

  • order desks
  • order shelving
  • order projector, drop-down screen

Documentation

  • Schedule August and September classes
  • Current classes
  • Current teachers
  • Procedure for scheduling classes/teachers/recruitment
  • Procedure for creating new classes in the DB
  • Update existing "adoption" outline to reflect new class name and updates

HR

Orienting new staff members

Other duties to hand off

  • info@ replies: Jessa
  • Thursday evening closing: Jessa
  • NPA advocate/liaison: Amelia
  • Board meeting participation
  • Chinook book liaison
  • Plug into Portland coordination
Retrieved from "http://wiki.freegeek.org/index.php?title=User:Laurel&oldid=57328"