Event Planner

Job Description for Event Planner

Scope

This job description is being created for Mary Doyle who will be coordinating Free Geek's 10th Anniversary event in October 2010.

Responsibilities

• Work with Staff advisory group (aka Event Planning Committee) to to gain an adequate overview of the needs of Free Geek regarding the 10th Anniversary event.

• Be responsive to their feedback.
• Delegate tasks as necessary
• Help determine how volunteers can be best utilized for the event and assist with coordinating them.
• Provide regular and ongoing status reports.
• Help craft budget for the event.

• Initiate and maintain communications with involved parties. This includes, but is not limited to, potential entertainment acts, venues, contributors, etc.
• Help set timelines to keep Free Geek on track for the event.
• Design and implement efforts to publicize events and promote sponsorships.
• Monitor event activities in order to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
• Work with Free Geek Beancounters to review event bills for accuracy.
• Prepare a final report to aid Free Geek in thinking about planning future events. Such a report should include such things as a breakdown of time and money spent on what, lessons learned, contact information, etc.

Payment/Staff Category

• Independent Contractor
• Approved for up to 10 hours per week (Mary will bill Free Geek on a bi-weekly basis in synch with our current payroll system).
• Approved for $15/hr
• Requests for additional hours need to be submitted via email to Free Geek staff (through Ali) and need to include an explanation of why the additional hours are necessary.