Difference between revisions of "Staff Scheduling"
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(Created page with "Checklist for staff scheduling: Category: HR") |
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Checklist for staff scheduling: | Checklist for staff scheduling: | ||
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| + | Schedule is due on Wednesdays at 6pm. If it will come out after that, make sure that an email is sent to paidworkers@ | ||
| + | |||
| + | |||
| + | * Figure out the beginning and end of the '''new week'''. Weeks begin on Mondays and end on the following Sundays. Write these dates down here:: | ||
| + | ** Start Date: ________________________. | ||
| + | ** End Date: ________________________. | ||
| + | * Make sure all meetings from the [[Perpetual Meeting Calendar]] are added for the upcoming week. (Try to do this monthly.) | ||
| + | * Review all tickets in schedule RT queue: | ||
| + | ** Make sure all ongoing changes have been addressed (wherever possible). | ||
| + | ** Make sure all vacation tickets in RT have been approved or denied, and add approved ones to the vacation list in the scheduling software. | ||
| + | ** Make sure all meeting tickets in RT have been added to the meeting list in the scheduling software. | ||
| + | * '''Generate a tentative schedule for the new week.''' | ||
| + | * Review the tentative schedule and run the '''problems report'''. | ||
| + | ** Are any problems of an ongoing nature? (Fix them on the ongoing schedule and re-generate.) | ||
| + | * Check for sanity by area. | ||
| + | ** Review Recycling schedule. Two people from 10-10:30. Two people from 1:30-2:30. | ||
| + | ** Review Front Desk schedule. Two people at all times. | ||
| + | ** Review Thrift Store schedule. Two people at all times. | ||
| + | ** Review Receiving schedule. Two people at until at least 2 pm. | ||
| + | ** Are any of these problems of an ongoing nature? (Fix them on the ongoing schedule and re-generate.) | ||
| + | * '''When everything of an ongoing nature has been fixed on the ongoing schedule, general the ''actual'' schedule.''' | ||
| + | * Delete certain non-floor shifts that have no workers (mostly admin shifts) from the new schedule -- these are shifts that are not worth filling when someone is away. | ||
| + | * Fill remaining empty shifts with available staff people first, before calling for substitutes. | ||
| + | ** This will require splitting some shifts, and some trades. | ||
| + | * Run the '''problems''' report again. Make sure everything is fixed. | ||
| + | * Double-heck for sanity by area (see above list). | ||
| + | * '''Print an error-free version of the problems report for posterity''' | ||
| + | * '''Print a hard copy of the actual new schedule for posterity''' | ||
| + | |||
[[Category: HR]] | [[Category: HR]] | ||
Revision as of 17:30, 4 January 2012
Checklist for staff scheduling:
Schedule is due on Wednesdays at 6pm. If it will come out after that, make sure that an email is sent to paidworkers@
- Figure out the beginning and end of the new week. Weeks begin on Mondays and end on the following Sundays. Write these dates down here::
- Start Date: ________________________.
- End Date: ________________________.
- Make sure all meetings from the Perpetual Meeting Calendar are added for the upcoming week. (Try to do this monthly.)
- Review all tickets in schedule RT queue:
- Make sure all ongoing changes have been addressed (wherever possible).
- Make sure all vacation tickets in RT have been approved or denied, and add approved ones to the vacation list in the scheduling software.
- Make sure all meeting tickets in RT have been added to the meeting list in the scheduling software.
- Generate a tentative schedule for the new week.
- Review the tentative schedule and run the problems report.
- Are any problems of an ongoing nature? (Fix them on the ongoing schedule and re-generate.)
- Check for sanity by area.
- Review Recycling schedule. Two people from 10-10:30. Two people from 1:30-2:30.
- Review Front Desk schedule. Two people at all times.
- Review Thrift Store schedule. Two people at all times.
- Review Receiving schedule. Two people at until at least 2 pm.
- Are any of these problems of an ongoing nature? (Fix them on the ongoing schedule and re-generate.)
- When everything of an ongoing nature has been fixed on the ongoing schedule, general the actual schedule.
- Delete certain non-floor shifts that have no workers (mostly admin shifts) from the new schedule -- these are shifts that are not worth filling when someone is away.
- Fill remaining empty shifts with available staff people first, before calling for substitutes.
- This will require splitting some shifts, and some trades.
- Run the problems report again. Make sure everything is fixed.
- Double-heck for sanity by area (see above list).
- Print an error-free version of the problems report for posterity
- Print a hard copy of the actual new schedule for posterity