Difference between revisions of "Volunteer BBQ Checklist July 2011"
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==To Do:== | ==To Do:== | ||
− | *Check in with staff on what they think about presenting big awards to volunteers | + | *Check in with staff on what they think about presenting big awards to volunteers-Sarah - done |
− | *Check in with Market | + | *Check in with Market Studios-Sarah - done |
− | *Create Trivia | + | *Create Trivia game-Jahsie |
− | *Designate Trivia | + | *Designate Trivia MC-? |
− | *Find out which area of Free Geek will be open and who can | + | *Find out which area of Free Geek will be open and who can help-Sarah |
− | *Check with Blaine about Chess contest and set | + | *Check with Blaine about Chess contest and set up-Liliana |
− | *Do we need portable toilets? (ordered 2 PP from Americansan, they'll get delivered around 2 pm on Saturday, should sit next to steel bin, doors facing away from party) | + | *Do we need portable toilets? (ordered 2 PP from Americansan, they'll get delivered around 2 pm on Saturday, should sit next to steel bin, doors facing away from party)-Sarah |
− | *Design Poster for BBQ to post all over (make sure this includes schedule of events) | + | *Design Poster for BBQ to post all over (make sure this includes schedule of events)-Eliz |
− | *Talk to volunteer about building superbox and cool A/V | + | *Talk to volunteer about building superbox and cool A/V stuff-Eliz |
− | *Invite Board members to BBQ! | + | *Invite Board members to BBQ!-Sarah - done |
− | *Confirm a band and work closely with them on what they | + | *Confirm a band and work closely with them on what they need-Eliz |
− | *Schedule folks to help in different | + | *Schedule folks to help in different areas-Sarah |
* | * | ||
− | == | + | ==Run Sheet For BBQ== |
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | ||
Line 41: | Line 41: | ||
|-* | |-* | ||
|| 1:00pm-5:00pm ||BBQr's|| || ||BBQ|| | || 1:00pm-5:00pm ||BBQr's|| || ||BBQ|| | ||
− | |||
− | |||
|- | |- | ||
|| ||Set up||Sign up sheet||Parking Lot|| tent, tables, chairs, food tables, art tables, etc!|| | || ||Set up||Sign up sheet||Parking Lot|| tent, tables, chairs, food tables, art tables, etc!|| | ||
Line 58: | Line 56: | ||
|| 3:00-5:00pm|| Greeters: handing out name tags and raffle tickets || 2 || || Raffle tickets, name tags, pens|| | || 3:00-5:00pm|| Greeters: handing out name tags and raffle tickets || 2 || || Raffle tickets, name tags, pens|| | ||
|- | |- | ||
− | || 2:00pm-6:00pm ||Floaters|| 2 || || | + | || 2:00pm-6:00pm ||Floaters|| 2 || ||Food-Related Items |
|- | |- | ||
|| 4:00pm-4:30pm ||Trivia Contest|| MC || || Trivia questions, answer sheets|| | || 4:00pm-4:30pm ||Trivia Contest|| MC || || Trivia questions, answer sheets|| | ||
|- | |- | ||
− | || 4:30pm-5:00pm ||Awards and Raffle|| Presenter || || Prizes|| | + | || 4:30pm-5:00pm ||Awards and Raffle|| Presenter || || Prizes|||||| |
|- | |- | ||
|| 5:00pm-5:30pm ||"Keep It Legal" Brownie Contest|| Board member, staff member and volunteer || || || | || 5:00pm-5:30pm ||"Keep It Legal" Brownie Contest|| Board member, staff member and volunteer || || || | ||
Line 74: | Line 72: | ||
|}|| | |}|| | ||
− | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 | + | ==Items We Will Need== |
+ | |||
+ | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 via Volunteers who are building itwidth=100% | ||
|- style="background:black; color:white" | |- style="background:black; color:white" | ||
!| Item | !| Item | ||
Line 82: | Line 82: | ||
!| Notes | !| Notes | ||
|- | |- | ||
− | || Infrastructure || | + | || '''Infrastructure''' || |
− | |- | + | |-||||via Volunteers who are building it |
|| Tent|||| || ||How many do we have? How big is it? Who knows how to set it up? Where is it?|| | || Tent|||| || ||How many do we have? How big is it? Who knows how to set it up? Where is it?|| | ||
|- | |- | ||
Line 92: | Line 92: | ||
|| Clearly marked recycling bins and compost bins |||| || || | || Clearly marked recycling bins and compost bins |||| || || | ||
|- | |- | ||
− | || Food-Related Items || | + | ||''' Food-Related Items''' || |
|- | |- | ||
|| BBQ ||2|| ||How many do we have? Where are they? (Ask Darryl or Santiago)|| | || BBQ ||2|| ||How many do we have? Where are they? (Ask Darryl or Santiago)|| | ||
− | |- | + | |- |||| |
|| Jugs for water|| || || || how many do we have? Where are they? (Possibly look in tree house)|| | || Jugs for water|| || || || how many do we have? Where are they? (Possibly look in tree house)|| | ||
|- | |- | ||
− | || OLCC license for beer and keg|| || || || (Ask Richard or Darryl|||| | + | || OLCC license for beer and keg|| || || || (Ask Richard or Darryl)|||| |
|- | |- | ||
|| Serving trays|| || || || || | || Serving trays|| || || || || | ||
Line 107: | Line 107: | ||
|- | |- | ||
|| Charcoal |||| || || || | || Charcoal |||| || || || | ||
− | |- | + | |- |
|| Serving bowls |||| || || || | || Serving bowls |||| || || || | ||
|- | |- | ||
Line 122: | Line 122: | ||
||Ice and coolers |||| || || || | ||Ice and coolers |||| || || || | ||
|- | |- | ||
− | ||Food|| | + | ||'''Food'''|| |
|- | |- | ||
|| Burgers (meat) |||| |||| | || Burgers (meat) |||| |||| | ||
− | |- | + | |- |
|| Burgers (veggie)|| || || || || | || Burgers (veggie)|| || || || || | ||
|- | |- | ||
|| Hot Dogs (meat)|| || || || |||| | || Hot Dogs (meat)|| || || || |||| | ||
|- | |- | ||
− | || Hot Dogs|| | + | || Hot Dogs (vegan)|| || || || || |
|- | |- | ||
|| Burger Buns |||||| || | || Burger Buns |||||| || | ||
Line 137: | Line 137: | ||
|- | |- | ||
|| Chips |||| || || || | || Chips |||| || || || | ||
− | |- | + | |- ||||Tasks |
|| Onions |||| || || || | || Onions |||| || || || | ||
|- | |- | ||
Line 155: | Line 155: | ||
|- | |- | ||
|| Soda |||| || || || | || Soda |||| || || || | ||
− | |- | + | |-|||| |
|| Salads |||| || || || | || Salads |||| || || || | ||
|- | |- | ||
Line 164: | Line 164: | ||
|| Brownies |||| || ||Contestants will bring|| | || Brownies |||| || ||Contestants will bring|| | ||
|- | |- | ||
− | ||Prizes For Raffle | + | ||'''Prizes For Raffle'''|| |
− | |||
− | |||
− | |||
− | |||
|- | |- | ||
− | || | + | || Superbox ||1|| Build Volunteers ||Eliz.|| |
+ | |- via Volunteers who are building it | ||
+ | || Game Systems||2|| Thrift Store (Mike Millar) ||Eliz.|| | ||
|- | |- | ||
− | || | + | || LCD Monitors||1|| Production ||Eliz|| |
|- | |- | ||
− | || | + | || Gift Certificates to other places||8|| ? ||Eliz.|| |
|- | |- | ||
− | || | + | || Free Geek T-Shirts ||3|| via Volunteers who are building itThrift Store ||Eliz.|| |
− | |||
− | |||
− | |||
− | |||
|- | |- | ||
− | || | + | || Cool AV Stuff ||2?|| Dirk ||Eliz.|| |
|- | |- | ||
− | |||
|- | |- | ||
− | | | + | |} |
− | + | ||
− | + | ==Raffle== | |
− | + | ||
− | + | Places to ask for donations from: | |
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
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+ | *NOSH | ||
+ | *City Bikes | ||
+ | *Next Adventure | ||
+ | *Burgerville | ||
+ | *Living Room Theatre | ||
+ | *Community Cycling Center | ||
+ | *Voodoo Donughts | ||
+ | *Cellar Door | ||
+ | *Common Ground Wellness Center | ||
+ | *Float On | ||
+ | *Milagro Theatre | ||
+ | *Broadway Rose Theatre | ||
+ | *Northwest Children's Theatre | ||
+ | *Portland Zoo | ||
+ | *OMSI Tickets--don't need | ||
+ | *Trimet | ||
+ | *Portland Taiko | ||
+ | *Lotus Seed | ||
+ | *Leach Gardens | ||
+ | *Red and Black Cafe | ||
+ | *Japanese Garden | ||
+ | *Chinese Garden | ||
+ | *Lucky Lab | ||
+ | *Green Dragon | ||
+ | *Roadside Attraction | ||
+ | *Paradox | ||
+ | *Po'Shines | ||
+ | *Alberta Food Coop | ||
+ | *Alberta Street Pub | ||
+ | *Pambiche | ||
+ | *Zupan's | ||
+ | *New Seasons | ||
+ | *Nike | ||
+ | *Adidas | ||
+ | *Fit Right Running | ||
+ | *Everyday Music | ||
+ | *Powell's | ||
+ | *El Palenque | ||
+ | *World Forestry Museum | ||
+ | *Portland Children's Museum | ||
+ | *Portland Art Museum | ||
+ | *Zenger's Farm | ||
+ | *Portland Farmer's Market | ||
+ | *Moonstruck Chocolates | ||
+ | *Rimsky-Korsakoffe House | ||
+ | *The Tao of Tea | ||
+ | *Friends of Trees | ||
+ | *Portland Nursery | ||
+ | *Portland Playground Gym | ||
+ | *Climbing Place on my bike route | ||
− | + | [[Category: Inreach]] | |
− | |||
− | |||
− | |||
− |
Latest revision as of 12:09, 15 May 2012
Volunteer BBQ!!!!
- Date: July 9th
- Time: 3pm-8pm
- Location: Market Studios Parking lot
Schedule (tentative)
Time could possibly be pushed back to 4pm
- 3-4: Food
- 4-4:30pm: Trivia
- 4:30pm-5pm: Awards and Raffle (for super box)
- 5:00-5:15pm: Art Contest
- 5:15-6:30pm Desert – Keeping it legal brownie contest
- 6:30pm-8pm: Band!
To Do:
- Check in with staff on what they think about presenting big awards to volunteers-Sarah - done
- Check in with Market Studios-Sarah - done
- Create Trivia game-Jahsie
- Designate Trivia MC-?
- Find out which area of Free Geek will be open and who can help-Sarah
- Check with Blaine about Chess contest and set up-Liliana
- Do we need portable toilets? (ordered 2 PP from Americansan, they'll get delivered around 2 pm on Saturday, should sit next to steel bin, doors facing away from party)-Sarah
- Design Poster for BBQ to post all over (make sure this includes schedule of events)-Eliz
- Talk to volunteer about building superbox and cool A/V stuff-Eliz
- Invite Board members to BBQ!-Sarah - done
- Confirm a band and work closely with them on what they need-Eliz
- Schedule folks to help in different areas-Sarah
Run Sheet For BBQ
Time | Task | Who | Where | Items Needed | |||
---|---|---|---|---|---|---|---|
1:00pm-3:00pm | Food Prep | ||||||
1:00pm-5:00pm | BBQr's | BBQ | |||||
Set up | Sign up sheet | Parking Lot | tent, tables, chairs, food tables, art tables, etc! | ||||
1:00pm-5:00pm | Block Parking Lot | ||||||
2:30pm | Chess station set-up | In the shade | 5 chess boards | ||||
3:00-6:00pm | Serving Food | ||||||
3:00-8:00pm | Bartenders | Keg, keg cups | |||||
3:00-8:00pm | Secret Service | Numchucks | |||||
3:00-5:00pm | Greeters: handing out name tags and raffle tickets | 2 | Raffle tickets, name tags, pens | ||||
2:00pm-6:00pm | Floaters | 2 | Food-Related Items | ||||
4:00pm-4:30pm | Trivia Contest | MC | Trivia questions, answer sheets | ||||
4:30pm-5:00pm | Awards and Raffle | Presenter | Prizes | ||||
5:00pm-5:30pm | "Keep It Legal" Brownie Contest | Board member, staff member and volunteer | |||||
6:30pm-8:00pm | Music | A Band | |||||
6:30pm-9:00pm | Stage Crewing | ||||||
8:00pm-9:30pm | Clean Up |
||
Items We Will Need
Item | Quantity | Source | Who | Notes | ||
---|---|---|---|---|---|---|
Infrastructure | ||||||
Tent | How many do we have? How big is it? Who knows how to set it up? Where is it? | |||||
Tables | 8 | |||||
Chairs | 50 | how many do we have? Where are they? (Ask Darryl) | ||||
Clearly marked recycling bins and compost bins | ||||||
Food-Related Items | ||||||
BBQ | 2 | How many do we have? Where are they? (Ask Darryl or Santiago) | ||||
Jugs for water | how many do we have? Where are they? (Possibly look in tree house) | |||||
OLCC license for beer and keg | (Ask Richard or Darryl) | |||||
Serving trays | ||||||
Serving spoons and folks | ||||||
Tongs and spatulas to grill with | ||||||
Charcoal | ||||||
Serving bowls | ||||||
Plates | ||||||
Napkins | ||||||
Forks | ||||||
Cutting knives for brownies | ||||||
Knives for condiments | ||||||
Ice and coolers | ||||||
Food | ||||||
Burgers (meat) | ||||||
Burgers (veggie) | ||||||
Hot Dogs (meat) | ||||||
Hot Dogs (vegan) | ||||||
Burger Buns | ||||||
Hot Dog Buns | ||||||
Chips | ||||||
Onions | ||||||
Pickles | ||||||
Tomatoes | ||||||
Lettuce | ||||||
Cutting knives for brownies | ||||||
Condiments | ||||||
Keg and keg tap | ||||||
Water | ||||||
Soda | ||||||
Salads | ||||||
Watermelon | ||||||
Sides | staff bring sides? | |||||
Brownies | Contestants will bring | |||||
Prizes For Raffle | ||||||
Superbox | 1 | Build Volunteers | Eliz. | |||
Game Systems | 2 | Thrift Store (Mike Millar) | Eliz. | |||
LCD Monitors | 1 | Production | Eliz | |||
Gift Certificates to other places | 8 | ? | Eliz. | |||
Free Geek T-Shirts | 3 | via Volunteers who are building itThrift Store | Eliz. | |||
Cool AV Stuff | 2? | Dirk | Eliz. |
Raffle
Places to ask for donations from:
- NOSH
- City Bikes
- Next Adventure
- Burgerville
- Living Room Theatre
- Community Cycling Center
- Voodoo Donughts
- Cellar Door
- Common Ground Wellness Center
- Float On
- Milagro Theatre
- Broadway Rose Theatre
- Northwest Children's Theatre
- Portland Zoo
- OMSI Tickets--don't need
- Trimet
- Portland Taiko
- Lotus Seed
- Leach Gardens
- Red and Black Cafe
- Japanese Garden
- Chinese Garden
- Lucky Lab
- Green Dragon
- Roadside Attraction
- Paradox
- Po'Shines
- Alberta Food Coop
- Alberta Street Pub
- Pambiche
- Zupan's
- New Seasons
- Nike
- Adidas
- Fit Right Running
- Everyday Music
- Powell's
- El Palenque
- World Forestry Museum
- Portland Children's Museum
- Portland Art Museum
- Zenger's Farm
- Portland Farmer's Market
- Moonstruck Chocolates
- Rimsky-Korsakoffe House
- The Tao of Tea
- Friends of Trees
- Portland Nursery
- Portland Playground Gym
- Climbing Place on my bike route