Difference between revisions of "Volunteer BBQ Checklist July 2011"
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Places to ask for donations from: | Places to ask for donations from: | ||
| − | NOSH | + | *NOSH |
| − | City Bikes | + | *City Bikes |
| − | Next Adventure | + | *Next Adventure |
| − | Burgerville | + | *Burgerville |
| − | Living Room Theatre | + | *Living Room Theatre |
| − | Community Cycling Center | + | *Community Cycling Center |
| − | Voodoo Donughts | + | *Voodoo Donughts |
| − | Cellar Door | + | *Cellar Door |
| − | Common Ground Wellness Center | + | *Common Ground Wellness Center |
| − | Float On | + | *Float On |
| − | Milagro Theatre | + | *Milagro Theatre |
| − | Broadway Rose Theatre | + | *Broadway Rose Theatre |
| − | Northwest Children's Theatre | + | *Northwest Children's Theatre |
| − | Portland Zoo | + | *Portland Zoo |
| − | OMSI Tickets--don't need | + | *OMSI Tickets--don't need |
| − | Trimet | + | *Trimet |
| − | Portland Taiko | + | *Portland Taiko |
| − | Lotus Seed | + | *Lotus Seed |
| − | Leach Gardens | + | *Leach Gardens |
| − | Red and Black Cafe | + | *Red and Black Cafe |
| − | Japanese Garden | + | *Japanese Garden |
| − | Chinese Garden | + | *Chinese Garden |
| − | Lucky Lab | + | *Lucky Lab |
| − | Green Dragon | + | *Green Dragon |
| − | Roadside Attraction | + | *Roadside Attraction |
| − | Paradox | + | *Paradox |
| − | Po'Shines | + | *Po'Shines |
| − | Alberta Food Coop | + | *Alberta Food Coop |
| − | Alberta Street Pub | + | *Alberta Street Pub |
| − | Pambiche | + | *Pambiche |
| − | Zupan's | + | *Zupan's |
| − | New Seasons | + | *New Seasons |
| − | Nike | + | *Nike |
| − | Adidas | + | *Adidas |
| − | Fit Right Running | + | *Fit Right Running |
| − | Everyday Music | + | *Everyday Music |
| − | Powell's | + | *Powell's |
| − | El Palenque | + | *El Palenque |
| − | World Forestry Museum | + | *World Forestry Museum |
| − | Portland Children's Museum | + | *Portland Children's Museum |
| − | Portland Art Museum | + | *Portland Art Museum |
| − | Zenger's Farm | + | *Zenger's Farm |
| − | Portland Farmer's Market | + | *Portland Farmer's Market |
| − | Moonstruck Chocolates | + | *Moonstruck Chocolates |
| − | Rimsky-Korsakoffe House | + | *Rimsky-Korsakoffe House |
| − | The Tao of Tea | + | *The Tao of Tea |
| − | Friends of Trees | + | *Friends of Trees |
| − | Portland Nursery | + | *Portland Nursery |
| − | Portland Playground Gym | + | *Portland Playground Gym |
| − | Climbing Place on my bike route | + | *Climbing Place on my bike route |
[[Category: Inreach]] | [[Category: Inreach]] | ||
Latest revision as of 12:09, 15 May 2012
Volunteer BBQ!!!!
- Date: July 9th
- Time: 3pm-8pm
- Location: Market Studios Parking lot
Schedule (tentative)
Time could possibly be pushed back to 4pm
- 3-4: Food
- 4-4:30pm: Trivia
- 4:30pm-5pm: Awards and Raffle (for super box)
- 5:00-5:15pm: Art Contest
- 5:15-6:30pm Desert – Keeping it legal brownie contest
- 6:30pm-8pm: Band!
To Do:
- Check in with staff on what they think about presenting big awards to volunteers-Sarah - done
- Check in with Market Studios-Sarah - done
- Create Trivia game-Jahsie
- Designate Trivia MC-?
- Find out which area of Free Geek will be open and who can help-Sarah
- Check with Blaine about Chess contest and set up-Liliana
- Do we need portable toilets? (ordered 2 PP from Americansan, they'll get delivered around 2 pm on Saturday, should sit next to steel bin, doors facing away from party)-Sarah
- Design Poster for BBQ to post all over (make sure this includes schedule of events)-Eliz
- Talk to volunteer about building superbox and cool A/V stuff-Eliz
- Invite Board members to BBQ!-Sarah - done
- Confirm a band and work closely with them on what they need-Eliz
- Schedule folks to help in different areas-Sarah
Run Sheet For BBQ
| Time | Task | Who | Where | Items Needed | |||
|---|---|---|---|---|---|---|---|
| 1:00pm-3:00pm | Food Prep | ||||||
| 1:00pm-5:00pm | BBQr's | BBQ | |||||
| Set up | Sign up sheet | Parking Lot | tent, tables, chairs, food tables, art tables, etc! | ||||
| 1:00pm-5:00pm | Block Parking Lot | ||||||
| 2:30pm | Chess station set-up | In the shade | 5 chess boards | ||||
| 3:00-6:00pm | Serving Food | ||||||
| 3:00-8:00pm | Bartenders | Keg, keg cups | |||||
| 3:00-8:00pm | Secret Service | Numchucks | |||||
| 3:00-5:00pm | Greeters: handing out name tags and raffle tickets | 2 | Raffle tickets, name tags, pens | ||||
| 2:00pm-6:00pm | Floaters | 2 | Food-Related Items | ||||
| 4:00pm-4:30pm | Trivia Contest | MC | Trivia questions, answer sheets | ||||
| 4:30pm-5:00pm | Awards and Raffle | Presenter | Prizes | ||||
| 5:00pm-5:30pm | "Keep It Legal" Brownie Contest | Board member, staff member and volunteer | |||||
| 6:30pm-8:00pm | Music | A Band | |||||
| 6:30pm-9:00pm | Stage Crewing | ||||||
| 8:00pm-9:30pm | Clean Up |
||
Items We Will Need
| Item | Quantity | Source | Who | Notes | ||
|---|---|---|---|---|---|---|
| Infrastructure | ||||||
| Tent | How many do we have? How big is it? Who knows how to set it up? Where is it? | |||||
| Tables | 8 | |||||
| Chairs | 50 | how many do we have? Where are they? (Ask Darryl) | ||||
| Clearly marked recycling bins and compost bins | ||||||
| Food-Related Items | ||||||
| BBQ | 2 | How many do we have? Where are they? (Ask Darryl or Santiago) | ||||
| Jugs for water | how many do we have? Where are they? (Possibly look in tree house) | |||||
| OLCC license for beer and keg | (Ask Richard or Darryl) | |||||
| Serving trays | ||||||
| Serving spoons and folks | ||||||
| Tongs and spatulas to grill with | ||||||
| Charcoal | ||||||
| Serving bowls | ||||||
| Plates | ||||||
| Napkins | ||||||
| Forks | ||||||
| Cutting knives for brownies | ||||||
| Knives for condiments | ||||||
| Ice and coolers | ||||||
| Food | ||||||
| Burgers (meat) | ||||||
| Burgers (veggie) | ||||||
| Hot Dogs (meat) | ||||||
| Hot Dogs (vegan) | ||||||
| Burger Buns | ||||||
| Hot Dog Buns | ||||||
| Chips | ||||||
| Onions | ||||||
| Pickles | ||||||
| Tomatoes | ||||||
| Lettuce | ||||||
| Cutting knives for brownies | ||||||
| Condiments | ||||||
| Keg and keg tap | ||||||
| Water | ||||||
| Soda | ||||||
| Salads | ||||||
| Watermelon | ||||||
| Sides | staff bring sides? | |||||
| Brownies | Contestants will bring | |||||
| Prizes For Raffle | ||||||
| Superbox | 1 | Build Volunteers | Eliz. | |||
| Game Systems | 2 | Thrift Store (Mike Millar) | Eliz. | |||
| LCD Monitors | 1 | Production | Eliz | |||
| Gift Certificates to other places | 8 | ? | Eliz. | |||
| Free Geek T-Shirts | 3 | via Volunteers who are building itThrift Store | Eliz. | |||
| Cool AV Stuff | 2? | Dirk | Eliz. |
Raffle
Places to ask for donations from:
- NOSH
- City Bikes
- Next Adventure
- Burgerville
- Living Room Theatre
- Community Cycling Center
- Voodoo Donughts
- Cellar Door
- Common Ground Wellness Center
- Float On
- Milagro Theatre
- Broadway Rose Theatre
- Northwest Children's Theatre
- Portland Zoo
- OMSI Tickets--don't need
- Trimet
- Portland Taiko
- Lotus Seed
- Leach Gardens
- Red and Black Cafe
- Japanese Garden
- Chinese Garden
- Lucky Lab
- Green Dragon
- Roadside Attraction
- Paradox
- Po'Shines
- Alberta Food Coop
- Alberta Street Pub
- Pambiche
- Zupan's
- New Seasons
- Nike
- Adidas
- Fit Right Running
- Everyday Music
- Powell's
- El Palenque
- World Forestry Museum
- Portland Children's Museum
- Portland Art Museum
- Zenger's Farm
- Portland Farmer's Market
- Moonstruck Chocolates
- Rimsky-Korsakoffe House
- The Tao of Tea
- Friends of Trees
- Portland Nursery
- Portland Playground Gym
- Climbing Place on my bike route