Difference between revisions of "Volunteer Desk Checklist"
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:Area Opener: _________________ Date: _________________ | :Area Opener: _________________ Date: _________________ | ||
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | ||
| − | |- | + | |- |
!| Start of Day Tasks | !| Start of Day Tasks | ||
!| Initials | !| Initials | ||
| Line 9: | Line 9: | ||
|| Turn on and log on to both computers, opening the appropriate tabs needed. || | || Turn on and log on to both computers, opening the appropriate tabs needed. || | ||
|- | |- | ||
| − | || Print one copy of the daily staff schedule. Highlight BETA & SDA | + | || Print one copy of the daily staff schedule. Highlight various shifts- BETA & SDA (pink), recycling (green), receiving (yellow), & front desk (orange). || |
|- | |- | ||
|} | |} | ||
<br><br> | <br><br> | ||
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | ||
| − | |- | + | |- |
!| Reminder Calls | !| Reminder Calls | ||
!| Initials | !| Initials | ||
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<br><br> | <br><br> | ||
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | ||
| − | |- | + | |- |
| − | !| Things to Print | + | !| Things to Print - Check Cabinet First |
!| Initials | !| Initials | ||
|- | |- | ||
| − | || | + | || Volunteer Applications, Orientation Packets, and Group Volunteering forms as needed. || |
|- | |- | ||
| − | || | + | || Community Service info sheets and Volunteering for School Credit info sheets as needed. || |
|- | |- | ||
| − | || | + | || Adoption and Build info sheets as needed. || |
|- | |- | ||
| − | || | + | || Info brochures ('''in English and Spanish''') and monthly class schedule brochures (on colored paper) as needed. || |
|- | |- | ||
| − | || | + | || Reminder Cards and Equipment Passes as needed. || |
|- | |- | ||
|} | |} | ||
<br><br> | <br><br> | ||
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | ||
| − | |- | + | |- |
!| Throughout the Day | !| Throughout the Day | ||
!| Initials | !| Initials | ||
|- | |- | ||
| − | || Review phone messages. Record cancellations, forward messages, and return calls | + | || Review phone messages. Record cancellations, forward messages, and return calls. || |
|- | |- | ||
|| Check your email for "frontdesk@..." messages. Please respond to the list when you have addressed the issue. || | || Check your email for "frontdesk@..." messages. Please respond to the list when you have addressed the issue. || | ||
|- | |- | ||
| − | || Make the afternoon batch of coffee. || | + | || Make the afternoon batch of coffee as needed. || |
|- | |- | ||
|| Were there any "no call/no shows" for Hardware ID? If so, please update their attendance type as a no call/no show and cancel any shifts in System Evaluation they may have scheduled. || | || Were there any "no call/no shows" for Hardware ID? If so, please update their attendance type as a no call/no show and cancel any shifts in System Evaluation they may have scheduled. || | ||
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<br><br> | <br><br> | ||
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | ||
| − | |- | + | |- |
!| End Of Day Tasks | !| End Of Day Tasks | ||
| − | !| Initials | + | !| Initials!| Initials |
|- | |- | ||
|| Check tomorrow's class schedule; if there is no one signed up, call the instructor and let them know that we are canceling that class. Please '''close''' the empty class slots. || | || Check tomorrow's class schedule; if there is no one signed up, call the instructor and let them know that we are canceling that class. Please '''close''' the empty class slots. || | ||
| Line 74: | Line 74: | ||
|- | |- | ||
|| '''Rinse out the coffee pot''', unplug the hot water, and wipe down the coffee area. || | || '''Rinse out the coffee pot''', unplug the hot water, and wipe down the coffee area. || | ||
| + | |- | ||
| + | || Fill the dishwasher || | ||
|- | |- | ||
|| Turn off both computers. || | || Turn off both computers. || | ||
Revision as of 11:43, 21 October 2013
- Area Opener: _________________ Date: _________________
| Start of Day Tasks | Initials |
|---|---|
| If you're the first one here, make coffee. Refill and turn on the hot water. | |
| Turn on and log on to both computers, opening the appropriate tabs needed. | |
| Print one copy of the daily staff schedule. Highlight various shifts- BETA & SDA (pink), recycling (green), receiving (yellow), & front desk (orange). |
| Reminder Calls | Initials |
|---|---|
| Make reminder calls for tomorrow's CLASSES. | |
| Make reminder calls for tomorrow's HARDWARE ID sessions. | |
| Make reminder calls for tomorrow's SYSTEM EVALUATION sessions. |
| Things to Print - Check Cabinet First | Initials |
|---|---|
| Volunteer Applications, Orientation Packets, and Group Volunteering forms as needed. | |
| Community Service info sheets and Volunteering for School Credit info sheets as needed. | |
| Adoption and Build info sheets as needed. | |
| Info brochures (in English and Spanish) and monthly class schedule brochures (on colored paper) as needed. | |
| Reminder Cards and Equipment Passes as needed. |
| Throughout the Day | Initials |
|---|---|
| Review phone messages. Record cancellations, forward messages, and return calls. | |
| Check your email for "frontdesk@..." messages. Please respond to the list when you have addressed the issue. | |
| Make the afternoon batch of coffee as needed. | |
| Were there any "no call/no shows" for Hardware ID? If so, please update their attendance type as a no call/no show and cancel any shifts in System Evaluation they may have scheduled. | |
| Check coffee supplies. Send a message to http://todo/supplies when our supplies are low - do not wait until we are out. There is a lag time. |
| End Of Day Tasks | Initials!| Initials |
|---|---|
| Check tomorrow's class schedule; if there is no one signed up, call the instructor and let them know that we are canceling that class. Please close the empty class slots. | |
| At 5:30 pm, use the telephone pager to announce that volunteers have 15 minutes to come log their hours and schedule their next shifts. | |
| Sharpen the pencils and put pens, pencils, scissors, etc. back where they belong. | |
| Take cups, plates, and food from front desk area to kitchen. | |
| Rinse out the coffee pot, unplug the hot water, and wipe down the coffee area. | |
| Fill the dishwasher | |
| Turn off both computers. |
- Area Closer: ________________