Difference between revisions of "Council 2006 05"
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− | + | In attendance: | |
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− | + | - shawn f. (facilitator) | |
+ | - stacy (co-fac) | ||
+ | - bil | ||
+ | - shawn p. | ||
+ | - laurel | ||
+ | - matteo | ||
+ | - tony | ||
+ | - seamus | ||
+ | - oso | ||
+ | - jim | ||
+ | - sophia | ||
+ | - tim | ||
+ | - rob | ||
+ | - jesse | ||
+ | - dave | ||
+ | - jeanne | ||
+ | - martin (scribess) | ||
+ | - jeff | ||
+ | - pete | ||
+ | - john | ||
+ | - kermit | ||
+ | - rick | ||
+ | - nathan | ||
+ | - scott | ||
+ | - others were late | ||
− | + | Previous Commitments: 5-10 min | |
− | + | - Staff: Report on Volunteer program DONE | |
− | + | - Phil: train more tour guides on how to talk about monitors. | |
+ | CARRYOVER | ||
+ | - Martin: get Uganda pics posted to the web (this is a request from | ||
+ | Pete!) IN PROGRESS | ||
+ | - Jeff S. (et al): meet to resume space usage discussion. DONE | ||
+ | - ????: (scribe missed this.) Jeff S. requested that somebody speak | ||
+ | about an Advisory Board. There was some discussion at this | ||
+ | meeting, not sure if anybody committed to look into this further. | ||
+ | - Matteo (et al): Convene to discuss hiring priorities. DONE | ||
+ | - All: discuss receiving internship on email list and elsewhere, in | ||
+ | preparation to make a decision next month. DONE | ||
+ | - Mark will announce a web site he's aware of about board | ||
+ | nominations. (correction: non-profit information) CARRYOVER ++ | ||
+ | - Stacy, Laurel, Pete, All will think about possible Board | ||
+ | nominees, and refer them to New Director Agreement. CARRYOVER ++ | ||
+ | - Martin: Convene a group to discuss blind linux distro needs | ||
+ | assessment. CARRYOVER +INFINITY | ||
+ | - Martin: Convene the ambassador's group (forgotten) CARRYOVER ++ | ||
− | + | Reports: 5-10 min | |
− | + | - Grantwriters: we got another grant! yay! we're on tv. we will | |
− | + | have video cameras. phil has a job! | |
− | + | wait - we hired phil? he said he didn't want a job! and don't | |
− | + | we have a policy about not letting grants specify that we hire | |
+ | someone? what's up, accountability? | ||
− | + | Business | |
− | + | - Council/Staff interaction on hiring etc. (Pete) 15 min | |
+ | concerns about role-blur between council and staff. council is | ||
+ | critical of staff, but that is good on some levels. staff needs | ||
+ | to be transparent on their decision making processes to council | ||
+ | to promote trust. council needs to focus on big-picture issues, | ||
+ | and then articulate them well to staff and core. | ||
+ | sophia: shawn's report on staff hour usage was good | ||
+ | oso: i perceive turf wars going on. simple mission statements | ||
+ | for different groups will clarify. | ||
+ | laurel: (reads the council definition from wiki and bylaws) | ||
+ | martin: has a proposal relating to this later | ||
+ | steve: we need to very clearly define the group roles, or the | ||
+ | democracy will interfere with the functioning of the | ||
+ | organization. | ||
+ | nathan: where is the lack of trust? | ||
+ | pete: hugest is that council is not in on the everyday | ||
+ | discussions that staff have, and so staff don't take them into | ||
+ | account. not mistrust of motives. | ||
+ | oso: proposals drive council, and everyone has the power to add | ||
+ | them in. process is out of control. | ||
+ | laurel: staff deal with implementation. council deals with | ||
+ | concepts. | ||
+ | jeff: not a question of motives. volunteers don't always feel | ||
+ | their concerns are address and responded to (later). staff make | ||
+ | lots of decisions, but where are they published? | ||
+ | jim: isn't hiring staff's function? how would you limit | ||
+ | proposals and preserve democracy? | ||
+ | rob: you guys seem to be doing fine, no? | ||
− | + | - Hiring Priorities Report/Recommendation 10 min | |
+ | http://lists.freegeek.org/pipermail/council/2006-April/001545.html | ||
− | + | PROPOSAL: Assume $11,000 per quarter surplus. distribute as | |
+ | follows: | ||
+ | - core breakfast | ||
+ | - +12 hours of floor shifts | ||
+ | - laptop intern @ 24/hrs per week | ||
+ | - 75% of remaining surplus towards pay raise | ||
+ | - 25% of remaining to build operational reserves | ||
+ | then have the grant writing priorities: | ||
+ | - forklift (as needed) | ||
+ | - baler | ||
+ | - vehicle | ||
+ | laurel: structure for opening up grants for discussion will | ||
+ | help transparency | ||
+ | nathan: laptop intern hiring is moving ahead according to | ||
+ | process. | ||
+ | oso: other things can happen and are even in the works... | ||
+ | nathan: hr committee talks about this a bunch | ||
+ | scott: how much of a pay raise? | ||
+ | not much, 5-8%. | ||
+ | pete: how certain is $11,000? | ||
+ | we're setting it into the budget like that. | ||
+ | tim: advanced receiving intern needs to be considered. | ||
+ | jeff: we could meet again next quarter on this if our numbers | ||
+ | are too far off. | ||
+ | seamus: the board didn't get to meet over these, so will need | ||
+ | to approve this. | ||
+ | CONSENSUS - PENDING BOARD APPROVAL | ||
− | + | - Free Geek franchising and trademark issues (shawn?) 10 min | |
− | + | trademark our name so not just anyone can use our name. come | |
− | + | up with a process by which organizations can join freegeek | |
− | + | "intergalactic". lots of new startups that need help through | |
+ | howtos and checklists and applications. some freegeeks are | ||
+ | already established, and will need to give name rights over to | ||
+ | us, and then be grandfathered in. | ||
+ | jeff: who's in charge of this? so far, c7. | ||
+ | oso: wiki pages on all this. "intergalactic" will likely | ||
+ | eventually become its own organization. how will we enforce | ||
+ | all this? we want an anual or bianual meeting of the | ||
+ | intergalactic congress. | ||
+ | shawn p.: what issues will the congress address? | ||
+ | review new applicants, share information, shared governance of | ||
+ | freegeek principles | ||
+ | jim: higher level governance body means we become a peer. | ||
+ | steve: stop our name from being used for evil | ||
+ | kermit: defend our name | ||
− | + | - Big corporate donors of stuff (i.e. Providence) (dave?) 10 min | |
+ | http://lists.freegeek.org/pipermail/council/2006-May/001632.html | ||
+ | This is in the works, but providence wants to switch recyclers | ||
+ | to us (!), which means ~1200 systems a month, moderately high | ||
+ | quality, no harddrives, ... so what does it take for us to | ||
+ | deal with this and not crumble? they need to make a $5/system | ||
+ | donation so that we can be open another day, cover recycling | ||
+ | better, seek external storage, get a baler... we would benefit | ||
+ | from this on many levels (production, recycling income, average | ||
+ | spec). gresham could take some of the surplus. | ||
+ | seamus: what's our current production? | ||
+ | 400 systems | ||
+ | seamus: how many can we possibly make? | ||
+ | 500-600 | ||
+ | seamus: are we selling higher spec machines already? | ||
+ | yes | ||
+ | oso: bulk sales of systems get things out quickly. | ||
+ | jeanne: lincoln city can take systems too, hopefully. | ||
+ | jeff: how will we be addressing increases in build? | ||
+ | increased storage space, extra day open. | ||
+ | kermit: will providence have to approve moving systems to other | ||
+ | freegeeks? similar systems move quickly. | ||
+ | shawn: no harddrives | ||
+ | we'll just use the smaller ones from recycled systems | ||
+ | ???: ebay | ||
+ | nathan: there is a working group for this which everyone | ||
+ | interested, and we will all need to work together to address | ||
+ | this. we may also attract other large donors. | ||
+ | shawn: this group will continue meeting. announcements will | ||
+ | follow. | ||
− | + | - Internship hiring guideline proposal (martin) 5 min | |
+ | http://lists.freegeek.org/pipermail/council/2006-May/001627.html | ||
− | + | PROPOSAL: add to the hiring priorities a reminder that paid | |
− | + | internships create inequity, can be misleading, and should not | |
− | + | be used unless: | |
− | + | - the position is low stress | |
− | + | - the position is necessarily temporary | |
+ | - we are unsure of our need for the position in the long term | ||
+ | in the third case, we should, prior to hiring, define a clear | ||
+ | set of criteria by which we later decide that a position become | ||
+ | permanent or not. | ||
− | + | jeff: does this change the method to hiring? | |
− | + | laurel: in September of 2004 we decided Staff could move a | |
+ | non-collective member into the collective by unanimous, | ||
+ | non-stand-aside agreement. | ||
+ | nathan: how is this different from the normal method? | ||
+ | martin: we want to make the method we use formal. | ||
+ | jim: what if the internship changes the criteria? | ||
+ | martin: we'd have to go into an open hiring or otherwise follow | ||
+ | policy. | ||
+ | nathan: should we decide this here or at staff? | ||
+ | dave: maybe this should go through HR. | ||
+ | martin: council had many months of decisions about this, and so | ||
+ | sees a need for a policy. | ||
+ | seamus: well, we need to talk about why we have interns, and | ||
+ | then decide about interns | ||
+ | rick: needs to be more clearly stated about the way of interns. | ||
+ | pete: concern: a big part of the problem has been communication | ||
+ | between interns and the staff about the criteria. | ||
+ | martin/pete: that council need to have a word in the criteria. | ||
+ | pete: a big priority is that the intern have a good sense, when | ||
+ | hired, about what's going on. | ||
+ | oso: granted, it's not gone smoothly in the past, and we're | ||
+ | trying to avoid some of this. On the staff level, it's | ||
+ | appreciated, due to a variety of reasons, people were | ||
+ | dropped and not supported, and that didn't work. but | ||
+ | there's a lot more staff oversight to prevent exactly what | ||
+ | you're talking about. we learned from those failures. | ||
+ | seamus: we need more conversation | ||
+ | martin drops propopsal -- carry over to next month. | ||
− | + | - Receiving Coverage (martin) 10 min | |
− | + | seamus: +12 hours of floor shifts with an emphasis on | |
− | + | receiving. | |
− | + | nathan: basic receiving is fine, advanced receiving is falling | |
+ | apart. | ||
+ | oso: staff should be able to handle it at this point. | ||
+ | dave: basic receiving is not handled fine - we're hiring temps | ||
+ | too much | ||
+ | PROPOSAL: table this to staff | ||
+ | tim: i want to pay attention to ebay, but could help do both | ||
− | + | - Space usage report/decision regarding process (jeff) 10 min | |
+ | http://lists.freegeek.org/pipermail/council/2006-May/001605.html | ||
+ | oso: no decisions were made, we just made "might be" plans for | ||
+ | the long-term... nothing will hold up over time. we will | ||
+ | announce further meetings. we have proposals at this time. | ||
+ | TABLED till next meeting. | ||
− | + | - Propogation of concerns (martin) 5 min | |
− | + | http://lists.freegeek.org/pipermail/council/2006-May/001628.html | |
− | |||
− | |||
− | + | PROPOSAL: when anyone is approached with a concern, question or | |
− | + | idea, it should be taken to the group of most specificity which | |
− | + | would sensibly be interested and/or responsible for addressing | |
− | + | it. that group is then responsible for addressing it within a | |
− | + | month. after that, the requestor is given the opportunity to | |
− | + | go to a group of less specificity with both the original issue | |
− | + | and to address the failure in the responsiveness of whatever | |
− | + | group was tasked with their issue first. | |
+ | |||
+ | TABLED till next meeting. | ||
+ | |||
+ | - Core program (jeff) 5 min | ||
+ | TABLED till next meeting. | ||
+ | |||
+ | - Accountability (jeff) 5 min | ||
+ | TABLED till next meeting. | ||
+ | |||
+ | Next Meeting: | ||
+ | When: June 21st, 7:15pm | ||
+ | Commits: | ||
+ | - Phil: train more tour guides on how to talk about monitors. | ||
+ | CARRYOVER | ||
+ | - Martin: get Uganda pics posted to the web (this is a request from | ||
+ | Pete!) IN PROGRESS | ||
+ | - Mark will announce a web site he's aware of about board | ||
+ | nominations. (correction: non-profit information) CARRYOVER ++ | ||
+ | - Stacy, Laurel, Pete, All will think about possible Board | ||
+ | nominees, and refer them to New Director Agreement. No more | ||
+ | carryovers allowed. CARRYOVER ++ | ||
+ | - Martin: Convene a group to discuss blind linux distro needs | ||
+ | assessment. CARRYOVER +INFINITY | ||
+ | - Martin: Convene the ambassador's group (forgotten) CARRYOVER ++ | ||
+ | - Oso: report on how phil got hired | ||
+ | - Shawn: will announce next providence meeting to core, council, | ||
+ | board | ||
+ | - martin: will carry over the hiring priorities proposal. | ||
+ | - staff: report on receiving coverage | ||
+ | agenda: | ||
+ | - Internship hiring guideline proposal (martin) | ||
+ | - Space usage report/decision regarding process (jeff) | ||
+ | - Propogation of concerns (martin) | ||
+ | - Core program (jeff) | ||
+ | - Accountability (jeff) | ||
+ | facilitator: stacy | ||
+ | scribess: seamus | ||
+ | [[Category: Council]] | ||
+ | |||
+ | [[Category: Minutes]] |
Latest revision as of 17:26, 6 July 2010
In attendance:
- shawn f. (facilitator) - stacy (co-fac) - bil - shawn p. - laurel - matteo - tony - seamus - oso - jim - sophia - tim - rob - jesse - dave - jeanne - martin (scribess) - jeff - pete - john - kermit - rick - nathan - scott - others were late
Previous Commitments: 5-10 min
- Staff: Report on Volunteer program DONE - Phil: train more tour guides on how to talk about monitors. CARRYOVER - Martin: get Uganda pics posted to the web (this is a request from Pete!) IN PROGRESS - Jeff S. (et al): meet to resume space usage discussion. DONE - ????: (scribe missed this.) Jeff S. requested that somebody speak about an Advisory Board. There was some discussion at this meeting, not sure if anybody committed to look into this further. - Matteo (et al): Convene to discuss hiring priorities. DONE - All: discuss receiving internship on email list and elsewhere, in preparation to make a decision next month. DONE - Mark will announce a web site he's aware of about board nominations. (correction: non-profit information) CARRYOVER ++ - Stacy, Laurel, Pete, All will think about possible Board nominees, and refer them to New Director Agreement. CARRYOVER ++ - Martin: Convene a group to discuss blind linux distro needs assessment. CARRYOVER +INFINITY - Martin: Convene the ambassador's group (forgotten) CARRYOVER ++
Reports: 5-10 min
- Grantwriters: we got another grant! yay! we're on tv. we will have video cameras. phil has a job! wait - we hired phil? he said he didn't want a job! and don't we have a policy about not letting grants specify that we hire someone? what's up, accountability?
Business
- Council/Staff interaction on hiring etc. (Pete) 15 min concerns about role-blur between council and staff. council is critical of staff, but that is good on some levels. staff needs to be transparent on their decision making processes to council to promote trust. council needs to focus on big-picture issues, and then articulate them well to staff and core. sophia: shawn's report on staff hour usage was good oso: i perceive turf wars going on. simple mission statements for different groups will clarify. laurel: (reads the council definition from wiki and bylaws) martin: has a proposal relating to this later steve: we need to very clearly define the group roles, or the democracy will interfere with the functioning of the organization. nathan: where is the lack of trust? pete: hugest is that council is not in on the everyday discussions that staff have, and so staff don't take them into account. not mistrust of motives. oso: proposals drive council, and everyone has the power to add them in. process is out of control. laurel: staff deal with implementation. council deals with concepts. jeff: not a question of motives. volunteers don't always feel their concerns are address and responded to (later). staff make lots of decisions, but where are they published? jim: isn't hiring staff's function? how would you limit proposals and preserve democracy? rob: you guys seem to be doing fine, no?
- Hiring Priorities Report/Recommendation 10 min http://lists.freegeek.org/pipermail/council/2006-April/001545.html
PROPOSAL: Assume $11,000 per quarter surplus. distribute as follows: - core breakfast - +12 hours of floor shifts - laptop intern @ 24/hrs per week - 75% of remaining surplus towards pay raise - 25% of remaining to build operational reserves then have the grant writing priorities: - forklift (as needed) - baler - vehicle laurel: structure for opening up grants for discussion will help transparency nathan: laptop intern hiring is moving ahead according to process. oso: other things can happen and are even in the works... nathan: hr committee talks about this a bunch scott: how much of a pay raise? not much, 5-8%. pete: how certain is $11,000? we're setting it into the budget like that. tim: advanced receiving intern needs to be considered. jeff: we could meet again next quarter on this if our numbers are too far off. seamus: the board didn't get to meet over these, so will need to approve this. CONSENSUS - PENDING BOARD APPROVAL
- Free Geek franchising and trademark issues (shawn?) 10 min trademark our name so not just anyone can use our name. come up with a process by which organizations can join freegeek "intergalactic". lots of new startups that need help through howtos and checklists and applications. some freegeeks are already established, and will need to give name rights over to us, and then be grandfathered in. jeff: who's in charge of this? so far, c7. oso: wiki pages on all this. "intergalactic" will likely eventually become its own organization. how will we enforce all this? we want an anual or bianual meeting of the intergalactic congress. shawn p.: what issues will the congress address? review new applicants, share information, shared governance of freegeek principles jim: higher level governance body means we become a peer. steve: stop our name from being used for evil kermit: defend our name
- Big corporate donors of stuff (i.e. Providence) (dave?) 10 min http://lists.freegeek.org/pipermail/council/2006-May/001632.html This is in the works, but providence wants to switch recyclers to us (!), which means ~1200 systems a month, moderately high quality, no harddrives, ... so what does it take for us to deal with this and not crumble? they need to make a $5/system donation so that we can be open another day, cover recycling better, seek external storage, get a baler... we would benefit from this on many levels (production, recycling income, average spec). gresham could take some of the surplus. seamus: what's our current production? 400 systems seamus: how many can we possibly make? 500-600 seamus: are we selling higher spec machines already? yes oso: bulk sales of systems get things out quickly. jeanne: lincoln city can take systems too, hopefully. jeff: how will we be addressing increases in build? increased storage space, extra day open. kermit: will providence have to approve moving systems to other freegeeks? similar systems move quickly. shawn: no harddrives we'll just use the smaller ones from recycled systems ???: ebay nathan: there is a working group for this which everyone interested, and we will all need to work together to address this. we may also attract other large donors. shawn: this group will continue meeting. announcements will follow.
- Internship hiring guideline proposal (martin) 5 min http://lists.freegeek.org/pipermail/council/2006-May/001627.html
PROPOSAL: add to the hiring priorities a reminder that paid internships create inequity, can be misleading, and should not be used unless: - the position is low stress - the position is necessarily temporary - we are unsure of our need for the position in the long term in the third case, we should, prior to hiring, define a clear set of criteria by which we later decide that a position become permanent or not.
jeff: does this change the method to hiring? laurel: in September of 2004 we decided Staff could move a non-collective member into the collective by unanimous, non-stand-aside agreement. nathan: how is this different from the normal method? martin: we want to make the method we use formal. jim: what if the internship changes the criteria? martin: we'd have to go into an open hiring or otherwise follow policy. nathan: should we decide this here or at staff? dave: maybe this should go through HR. martin: council had many months of decisions about this, and so sees a need for a policy. seamus: well, we need to talk about why we have interns, and then decide about interns rick: needs to be more clearly stated about the way of interns. pete: concern: a big part of the problem has been communication between interns and the staff about the criteria. martin/pete: that council need to have a word in the criteria. pete: a big priority is that the intern have a good sense, when hired, about what's going on. oso: granted, it's not gone smoothly in the past, and we're trying to avoid some of this. On the staff level, it's appreciated, due to a variety of reasons, people were dropped and not supported, and that didn't work. but there's a lot more staff oversight to prevent exactly what you're talking about. we learned from those failures. seamus: we need more conversation martin drops propopsal -- carry over to next month.
- Receiving Coverage (martin) 10 min seamus: +12 hours of floor shifts with an emphasis on receiving. nathan: basic receiving is fine, advanced receiving is falling apart. oso: staff should be able to handle it at this point. dave: basic receiving is not handled fine - we're hiring temps too much PROPOSAL: table this to staff tim: i want to pay attention to ebay, but could help do both
- Space usage report/decision regarding process (jeff) 10 min http://lists.freegeek.org/pipermail/council/2006-May/001605.html oso: no decisions were made, we just made "might be" plans for the long-term... nothing will hold up over time. we will announce further meetings. we have proposals at this time. TABLED till next meeting.
- Propogation of concerns (martin) 5 min http://lists.freegeek.org/pipermail/council/2006-May/001628.html
PROPOSAL: when anyone is approached with a concern, question or idea, it should be taken to the group of most specificity which would sensibly be interested and/or responsible for addressing it. that group is then responsible for addressing it within a month. after that, the requestor is given the opportunity to go to a group of less specificity with both the original issue and to address the failure in the responsiveness of whatever group was tasked with their issue first.
TABLED till next meeting.
- Core program (jeff) 5 min TABLED till next meeting.
- Accountability (jeff) 5 min TABLED till next meeting.
Next Meeting:
When: June 21st, 7:15pm Commits: - Phil: train more tour guides on how to talk about monitors. CARRYOVER - Martin: get Uganda pics posted to the web (this is a request from Pete!) IN PROGRESS - Mark will announce a web site he's aware of about board nominations. (correction: non-profit information) CARRYOVER ++ - Stacy, Laurel, Pete, All will think about possible Board nominees, and refer them to New Director Agreement. No more carryovers allowed. CARRYOVER ++ - Martin: Convene a group to discuss blind linux distro needs assessment. CARRYOVER +INFINITY - Martin: Convene the ambassador's group (forgotten) CARRYOVER ++ - Oso: report on how phil got hired - Shawn: will announce next providence meeting to core, council, board - martin: will carry over the hiring priorities proposal. - staff: report on receiving coverage agenda: - Internship hiring guideline proposal (martin) - Space usage report/decision regarding process (jeff) - Propogation of concerns (martin) - Core program (jeff) - Accountability (jeff) facilitator: stacy scribess: seamus