Difference between revisions of "Retroactive Vacation Credit"

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Questions for consideration:
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'''This old policy has been superseded by [[Staff Vacation Policies]].'''
  
Q: What should we do with the back hours "earned" up to this
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==From staff meeting minutes==
point? At what point do we want to say that we started
 
accumulating sick and vacation hours?
 
  
Q: We may not be able to give ourselves vacation and sick hours
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From October 5, 2004 staff meeting:
for years previous to 2003 without affecting back taxes, so we
 
might have to work out another way to distribute them. How?
 
  
Q: Oso, Richard, and Laurel each have in the neighborhood of 200
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a. vacation backlog- oldsters have till 06 to use the back time.
hours total (assuming we go all the way back). If each of us
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sunset clause will be created for dealing with the final death of that
took six weeks off, that time would be eaten up. Marlin and
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accumulated vacation.
Rick have accumulated less hours, but also work less per week,
 
so they too would have about six weeks coming. We obviously
 
can't afford to do this all at the same time (or maybe not even
 
at all), even if we want to. Can we consider some kind of
 
partial credit? Can we spread out the time off in little pieces
 
over a whole year? (One week every two months == six weeks in
 
one year.)
 
  
Here's a series of proposals to think about that should address
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==Policy wording==
most of the issues above.
 
  
1. We give vacation hours retroactively to everyone in the
+
Since we can't find the actual text, here's a shot at wording that reflects what I think we decided on
collective for all hours worked on Free Geek's payroll, whether
 
directly or through Anarchy Software. (Implementation suggestions
 
below.)
 
  
[An alternative to number 1 is to give half hours or some other
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===Retroactive vacation credit===
fraction for the time worked in the Anarchy Software era.]
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* For staff members hired prior to January 1, 2003 and still working, credit for vacation time between their hire date and December 31, 2002, shall be applied retroactively. Staff members included are:
 
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** Oso Martin (hired 2000)
2. At this point, if workers have accumulated "too much" time, we
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** Richard Seymour (hired 2001)
can split it in half, and require half the time to be taken in
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** Laurel Hoyt (hired 2001)
this calendar year or else be lost. The balance would have to be
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** Marlin Sweitzer (hired 2002)
taken by the end of 2005 or lost. The original Anarchy Software
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** Rick Konold (hired 2002)
employees all have in excess of 5 weeks due at this point.
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* This vacation time is exempt from the regular limitations on accrual.
Everyone else has accumulated less than 2 weeks, so we might draw
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* This vacation time must be used by the end of the year 2006.
the line between "just right" and "too much" at five weeks
 
accumulated. The point of this would be to spread out the
 
vacation time so that the effect on the schedule would be
 
minimized. Also to encourage people to take their time off for
 
general reasons of sanity.
 
 
 
Now the question "We may not be able to give ourselves vacation
 
and sick hours for years previous to 2003 without affecting back
 
taxes, so we might have to work out another way to distribute
 
them. How?"
 
 
 
I am not a tax attorney, but my common sense says that vacation
 
isn't money (unless you're on a plan where you cash out at some
 
point). If we give the original five workers vacation credit for
 
time worked in 2000-2002, we're giving it to them now. That means
 
they're only being taxed on the money they're receiving this year
 
and no back taxes are actually owed. In other words, I think this
 
is a red herring and we shouldn't worry too much about it. But we
 
should run it by someone who knows this stuff before acting upon
 
it.
 
 
 
An couple of examples might make it easier to understand. Let's
 
say we go with proposals 1 and 2 above as stated.
 
 
 
At the end of 2003, Oso had accumulated 204 hours of vacation
 
(about 6.4 weeks). If he takes off four weeks this year, his
 
salary would be the same as if he didn't take the time off. The
 
only difference was how much he had to work to earn that money.
 
 
 
Vagrant has 36.3 hours coming to him right now. By the time he
 
quits at the end of May, it will be in the neighborhood of 47.5
 
hours (or about 2 weeks). In that case, he gets paid for about
 
two weeks of work when he leaves. That's money he owes taxes on,
 
but for this year, not for last year.
 
 
 
Now maybe a tax accountant will tell us that we owe taxes on
 
the money we'll eventually (someday maybe) get in the year we
 
accrued the hours, not the year we get paid for them. In that
 
event, it seems we could (temporarily) give the workers who
 
are owed back time a larger fraction for calculating this year's
 
vacation time to make up the difference. Again, we shouldn't get
 
too far into this unless we learn that it really is a problem.
 
 
 
[[Category:Policy]]
 

Latest revision as of 10:35, 9 April 2008

This old policy has been superseded by Staff Vacation Policies.

From staff meeting minutes

From October 5, 2004 staff meeting:

a. vacation backlog- oldsters have till 06 to use the back time.
sunset clause will be created for dealing with the final death of that
accumulated vacation.

Policy wording

Since we can't find the actual text, here's a shot at wording that reflects what I think we decided on

Retroactive vacation credit

  • For staff members hired prior to January 1, 2003 and still working, credit for vacation time between their hire date and December 31, 2002, shall be applied retroactively. Staff members included are:
    • Oso Martin (hired 2000)
    • Richard Seymour (hired 2001)
    • Laurel Hoyt (hired 2001)
    • Marlin Sweitzer (hired 2002)
    • Rick Konold (hired 2002)
  • This vacation time is exempt from the regular limitations on accrual.
  • This vacation time must be used by the end of the year 2006.