Difference between revisions of "Prebuild Instructor Checklist"

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(incorporating Matteo's suggestions (from email))
 
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==Opening Shift==
+
==Keep In Mind...==
 +
* Most students are here to get through Prebuild so they can move on to Build.
 +
* Encourage people to teach each other. When testing folks out of one step, usually do this by observing the student showing a newbie how to do the job.
 +
* If it gets a little crazy remember our priorities: 1. Safety 2. Data Security 3. Volunteer Education/Production  (the relative importance of education vs. production will depend on the volunteers present and the number of systems needing to be processed).  If, at the end of a crazy shift, everyone is in one piece and all the hard drives have been destroyed or locked up, you've done alright.
  
−
* Set up card sorting
+
== Before Opening AND In Between The Morning And Afternoon Shifts ==
−
** get new cards to sort.
+
''Try to do the most important of these first.  If you don't get to them all, don't worry.  There will probably be time during your shift to tackle them.''
−
** pulling out overflowing boxes that have been sorted.
+
* Set up [http://wiki.freegeek.org/index.php/Hardware_Identification_Overview | Hardware Identification]
−
* meta system movement - make sure systems stacked in a save manner.
+
** Clear off work space
−
* check tools
+
** Set out the lesson books and materials from Box A
 +
** Check to make sure that there are rulers and pens available
 +
*Prepare System Evaluation Area
 +
** Make sure systems are stacked in a safe manner
 +
** Make sure there are enough systems to sustain a full shift; if you are low on systems, let the front desk know that there should be no walk-ins.
 +
**Consolidate card boxes and bring to shelves beneath the Hardware Identification boxes
 +
**Consolidate RAM boxes and bring to Advanced Testing
 +
**Check the cart
 +
*** Does it need to be sent to the warehouse?
 +
*** Are there parts that haven't been removed?
 +
*** Tally up the systems on cart and take to the warehouse.
 +
**Clear off unnecessary items from tables and clean with vacuum if necessary
 +
**Make sure that there are enough stickers out on the tables and in the folders.  Print more stickers if necessary.
  
−
==Middle Shift==
+
==During The Shift==
−
* restack systems to be the safest
+
* Introduce yourself and let the volunteers know when you are ending your shift (introduce them to the next person, if possible).
−
* move hard drives into advanced testing (lockup)
+
* Instruct Hardware Identification or let a competent intern do it
−
* tools (in the future this may be like recycling's setup)
+
**Check in frequently with the group to assess their progress, correct mistakes and take a more hands-on teaching role if necessary.
−
* set up card sorting with new supplies of cards from the eval areas
+
* Instruct Prebuild and oversee the transport of hardware to correct areas.
−
** if time do some advanced card sorting
+
** Check out and in tool boxes, making sure that the boxes have the appropriate tools when leaving returning.
−
** coordinate with production when you see a need to change the flowcharts, or when they see a change in requirements, to change the flowcharts.
+
** See if anyone wants to test out; make the appropriate arrangements.
 +
** Pair newbies with people wanting to test out or with interns, or teach them yourself.
 +
** Make sure volunteers are familiar with the goals of each section
 +
** Make sure volunteers know how to test out. (by teaching someone else if possible)
 +
** (Occasionally, there will be students that have learned the job satisfactorily but will not be able to teach someone -- e.g. they don't speak English well enough.)
 +
** Follow what each volunteer is doing to make sure he/she is doing it right.
 +
*** Ask frequent questions like "Where are you on the chart?"
 +
** Check the systems on the cart frequently to see if they have been processed correctly. (Don't wait until the cart is full.)
 +
** Check the stacks and fix them if they are stacked unsafely or incorrectly.
 +
** Keep a close eye on '''Hard Drive box'''; promptly drill what is below spec and lock up what is keep-worthy.
 +
**Check the cart.
 +
*** Does it need to be sent to the warehouse?
 +
*** Are there parts that haven't been removed?
 +
*** Tally up the systems on cart and take to the warehouse.
 +
**If it gets slow...(try to do these if you can, but if you're too busy it's ok if you don't get to them)
 +
***Test power supplies.
 +
****Bring dead power supplies to recycling.
 +
****Put good power supplies on the shelf.
 +
***Triage optical drives and bring good ones to Advanced Testing.
 +
***Consolidate card boxes and bring to shelves beneath the Hardware Identification boxes.
 +
***Take full "For Build" boxes to build and RAM boxes to Advanced Testing.
 +
 
 +
== Closing Shift ==
 +
* Check the stacks and fix them if they are stacked unsafely or incorrectly.
 +
* '''Make sure all hard drives are destroyed or locked up.'''
 +
*Check the cart
 +
** Does it need to be sent to the warehouse?
 +
** Are there parts that haven't been removed?
 +
** Tally up the systems on cart and take to the warehouse.
 +
*Consolidate card boxes and bring to shelves beneath the Hardware Identification boxes
 +
*Take full "For Build" boxes to build and RAM boxes to Advanced Testing
 +
*Clear off unnecessary items from tables and clean with vacuum if necessary
 +
*Check the cart
 +
** Does it need to be sent to the warehouse?
 +
** Are there parts that haven't been removed?
 +
** Tally up the systems on cart and take to the warehouse.
 +
* Tidy up Hardware Identification area.
 +
* Turn off hardware in System Evaluation.
 +
* Turn off any lights, fans or other electronics.
  
−
==Closing Shift==
 
−
* make sure systems are stacked in a non threatening way, and in the correct spaces
 
−
* make sure all hard drives have made it to advanced testing. (lockup)
 
−
* turn off electronics
 
−
* check tools
 
  
  
 
[[Category:Instructor Checklist]]
 
[[Category:Instructor Checklist]]
 +
[[Category:Prebuild]]

Latest revision as of 15:44, 3 December 2011

Keep In Mind...

  • Most students are here to get through Prebuild so they can move on to Build.
  • Encourage people to teach each other. When testing folks out of one step, usually do this by observing the student showing a newbie how to do the job.
  • If it gets a little crazy remember our priorities: 1. Safety 2. Data Security 3. Volunteer Education/Production (the relative importance of education vs. production will depend on the volunteers present and the number of systems needing to be processed). If, at the end of a crazy shift, everyone is in one piece and all the hard drives have been destroyed or locked up, you've done alright.

Before Opening AND In Between The Morning And Afternoon Shifts

Try to do the most important of these first. If you don't get to them all, don't worry. There will probably be time during your shift to tackle them.

  • Set up | Hardware Identification
    • Clear off work space
    • Set out the lesson books and materials from Box A
    • Check to make sure that there are rulers and pens available
  • Prepare System Evaluation Area
    • Make sure systems are stacked in a safe manner
    • Make sure there are enough systems to sustain a full shift; if you are low on systems, let the front desk know that there should be no walk-ins.
    • Consolidate card boxes and bring to shelves beneath the Hardware Identification boxes
    • Consolidate RAM boxes and bring to Advanced Testing
    • Check the cart
      • Does it need to be sent to the warehouse?
      • Are there parts that haven't been removed?
      • Tally up the systems on cart and take to the warehouse.
    • Clear off unnecessary items from tables and clean with vacuum if necessary
    • Make sure that there are enough stickers out on the tables and in the folders. Print more stickers if necessary.

During The Shift

  • Introduce yourself and let the volunteers know when you are ending your shift (introduce them to the next person, if possible).
  • Instruct Hardware Identification or let a competent intern do it
    • Check in frequently with the group to assess their progress, correct mistakes and take a more hands-on teaching role if necessary.
  • Instruct Prebuild and oversee the transport of hardware to correct areas.
    • Check out and in tool boxes, making sure that the boxes have the appropriate tools when leaving returning.
    • See if anyone wants to test out; make the appropriate arrangements.
    • Pair newbies with people wanting to test out or with interns, or teach them yourself.
    • Make sure volunteers are familiar with the goals of each section
    • Make sure volunteers know how to test out. (by teaching someone else if possible)
    • (Occasionally, there will be students that have learned the job satisfactorily but will not be able to teach someone -- e.g. they don't speak English well enough.)
    • Follow what each volunteer is doing to make sure he/she is doing it right.
      • Ask frequent questions like "Where are you on the chart?"
    • Check the systems on the cart frequently to see if they have been processed correctly. (Don't wait until the cart is full.)
    • Check the stacks and fix them if they are stacked unsafely or incorrectly.
    • Keep a close eye on Hard Drive box; promptly drill what is below spec and lock up what is keep-worthy.
    • Check the cart.
      • Does it need to be sent to the warehouse?
      • Are there parts that haven't been removed?
      • Tally up the systems on cart and take to the warehouse.
    • If it gets slow...(try to do these if you can, but if you're too busy it's ok if you don't get to them)
      • Test power supplies.
        • Bring dead power supplies to recycling.
        • Put good power supplies on the shelf.
      • Triage optical drives and bring good ones to Advanced Testing.
      • Consolidate card boxes and bring to shelves beneath the Hardware Identification boxes.
      • Take full "For Build" boxes to build and RAM boxes to Advanced Testing.

Closing Shift

  • Check the stacks and fix them if they are stacked unsafely or incorrectly.
  • Make sure all hard drives are destroyed or locked up.
  • Check the cart
    • Does it need to be sent to the warehouse?
    • Are there parts that haven't been removed?
    • Tally up the systems on cart and take to the warehouse.
  • Consolidate card boxes and bring to shelves beneath the Hardware Identification boxes
  • Take full "For Build" boxes to build and RAM boxes to Advanced Testing
  • Clear off unnecessary items from tables and clean with vacuum if necessary
  • Check the cart
    • Does it need to be sent to the warehouse?
    • Are there parts that haven't been removed?
    • Tally up the systems on cart and take to the warehouse.
  • Tidy up Hardware Identification area.
  • Turn off hardware in System Evaluation.
  • Turn off any lights, fans or other electronics.
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