Difference between revisions of "Job Activities for Mary Kate Watson"
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| Line 1: | Line 1: | ||
| + | {{Delete}} | ||
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;Job Title | ;Job Title | ||
: Office Coordinator | : Office Coordinator | ||
| Line 10: | Line 12: | ||
** reconcile books monthly | ** reconcile books monthly | ||
** pay bills | ** pay bills | ||
| − | ** filing | + | ** organize and maintain filing system |
| + | ** occasional bank runs | ||
| + | ** quarterly budgets for board | ||
*;Taxes | *;Taxes | ||
| + | ** build timeline | ||
| + | ** file extensions | ||
| + | ** pay fees | ||
** gather information | ** gather information | ||
| − | ** | + | ** pursue outsourcing |
| − | ** | + | ** work directly with tax preparer |
*;Payroll | *;Payroll | ||
| + | ** poke staff | ||
** collect & enter hours monthly | ** collect & enter hours monthly | ||
** call in hours & other details | ** call in hours & other details | ||
** amend incorrect paychecks in a timely manner | ** amend incorrect paychecks in a timely manner | ||
| − | *; | + | *;Phones |
| + | ** change opening and closing greeting | ||
| + | ** adding & removing phones & extensions | ||
| + | ** troubleshoot phone issues (with Darryl) | ||
| + | |||
| + | *;Documentation | ||
| + | ** maintain front desk documents for volunteers & sign-up | ||
| + | ** oversee large donations thank yous | ||
| + | ** ongoing updates of freekiwiki and hard copies | ||
| + | ** communicate with ASSes regarding database | ||
| + | ** maintain employee & board files | ||
| + | ** maintain accounting files | ||
| + | |||
| + | *;Office Support | ||
| + | ** work front desk | ||
| + | ** manage community service volunteers & their paperwork | ||
| + | ** hire paid front desk intern every 6 months | ||
| + | ** hire unpaid office intern every 3 months | ||
| + | ** interview, train and manage office area interns | ||
| + | ** receive and distribute mail | ||
| + | ** dirty towel laundry for cleaners every 2 weeks | ||
===Committees & Meetings=== | ===Committees & Meetings=== | ||
| Line 28: | Line 56: | ||
* C7 | * C7 | ||
* Inreach | * Inreach | ||
| − | * | + | * Events (ad hoc) |
| − | |||
===Floor Shifts=== | ===Floor Shifts=== | ||
* Front desk - 17+ hrs/week | * Front desk - 17+ hrs/week | ||
| + | ===Future Goals=== | ||
| + | * propose and implement safe update to lobby floor and desk | ||
| + | * learn pre-build to support floor shifts | ||
| + | * learn receiving to support floor shifts | ||
| + | * build knowledge of all areas to enhance front desk support to FG | ||
| + | * build confidence with freekboxen (software, hardware, linux) | ||
| + | * make time to audit various classes to increase FG knowledge | ||
| + | * learn more about gnucash and general FG accounting | ||
| + | * understand payroll better (retirement, recording W-4 changes, etc.) | ||
| + | * support schedules? part of my job description | ||
| + | ===Immediate Projects=== | ||
| + | * floor for lobby (Matteo asking bathroom guy after it's done) | ||
| + | * phone wiki update | ||
| + | * budget wiki update with Richard | ||
| + | * manage community service volunteers | ||
| + | * tax form preparation | ||
| + | * raffle for Geek Fair | ||
| + | ** gather items | ||
| + | ** create flyer | ||
| + | ** gather tickets | ||
| + | ** utilize Julie for support | ||
| + | * support Jacob & booths for Geek Fair | ||
| + | * train Office Volunteer Intern | ||
| + | * begin hire process for new Front Desk Intern for August | ||
| + | * support group tours through Inreach | ||
| + | * read, read, read!: gnucash tutorial & wiki content | ||
| + | |||
| + | [[Category: Job Activities]] | ||
Latest revision as of 13:13, 23 April 2013
 This page has been requested to be deleted. |
- Job Title
- Office Coordinator
- Original job description is at Office Coordinator
My areas of work
Projects
- Beancounting
- count tills weekly
- enter data into books as needed
- reconcile books monthly
- pay bills
- organize and maintain filing system
- occasional bank runs
- quarterly budgets for board
- Taxes
- build timeline
- file extensions
- pay fees
- gather information
- pursue outsourcing
- work directly with tax preparer
- Payroll
- poke staff
- collect & enter hours monthly
- call in hours & other details
- amend incorrect paychecks in a timely manner
- Phones
- change opening and closing greeting
- adding & removing phones & extensions
- troubleshoot phone issues (with Darryl)
- Documentation
- maintain front desk documents for volunteers & sign-up
- oversee large donations thank yous
- ongoing updates of freekiwiki and hard copies
- communicate with ASSes regarding database
- maintain employee & board files
- maintain accounting files
- Office Support
- work front desk
- manage community service volunteers & their paperwork
- hire paid front desk intern every 6 months
- hire unpaid office intern every 3 months
- interview, train and manage office area interns
- receive and distribute mail
- dirty towel laundry for cleaners every 2 weeks
Committees & Meetings
- Staff
- C7
- Inreach
- Events (ad hoc)
Floor Shifts
- Front desk - 17+ hrs/week
Future Goals
- propose and implement safe update to lobby floor and desk
- learn pre-build to support floor shifts
- learn receiving to support floor shifts
- build knowledge of all areas to enhance front desk support to FG
- build confidence with freekboxen (software, hardware, linux)
- make time to audit various classes to increase FG knowledge
- learn more about gnucash and general FG accounting
- understand payroll better (retirement, recording W-4 changes, etc.)
- support schedules? part of my job description
Immediate Projects
- floor for lobby (Matteo asking bathroom guy after it's done)
- phone wiki update
- budget wiki update with Richard
- manage community service volunteers
- tax form preparation
- raffle for Geek Fair
- gather items
- create flyer
- gather tickets
- utilize Julie for support
- support Jacob & booths for Geek Fair
- train Office Volunteer Intern
- begin hire process for new Front Desk Intern for August
- support group tours through Inreach
- read, read, read!: gnucash tutorial & wiki content