Difference between revisions of "Volunteer Desk Checklist"
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− | + | {{migrated}} | |
− | : | + | [https://docs.google.com/document/d/1yyYTBB_ud1LDVVn8UwTsiTUlA9Hl3060AXXI68AvNiA/edit?usp=sharing Link] |
+ | :Area Opener: _________________ Date: _________________ | ||
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | ||
− | |- | + | |- |
− | !| | + | !| Start of Day Tasks |
!| Initials | !| Initials | ||
+ | |- | ||
+ | || If you're the first one here, '''make coffee.''' Refill and turn on the hot water. || | ||
|- | |- | ||
− | || | + | || Turn on and log on to both computers, opening the appropriate tabs needed. || |
|- | |- | ||
− | || | + | || Print one copy of the daily staff schedule. Highlight various shifts- BETA & SDA (pink), recycling (green), receiving (yellow), & front desk (orange). || |
|- | |- | ||
− | | | + | |} |
− | + | <br><br> | |
− | | | + | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% |
− | |- | + | |- |
− | || | + | !| Reminder Calls |
+ | !| Initials | ||
|- | |- | ||
− | || | + | || Make reminder calls for tomorrow's CLASSES. || |
|- | |- | ||
− | || | + | || Make reminder calls for tomorrow's HARDWARE ID sessions. || |
|- | |- | ||
− | || Make reminder calls for | + | || Make reminder calls for tomorrow's SYSTEM EVALUATION sessions. || |
|- | |- | ||
|} | |} | ||
− | + | <br><br> | |
− | |||
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | ||
− | |- | + | |- |
− | !| | + | !| Things to Print - Check Cabinet First |
!| Initials | !| Initials | ||
+ | |- | ||
+ | || Volunteer Applications, Orientation Packets, and Group Volunteering forms as needed. || | ||
|- | |- | ||
− | || | + | || Community Service info sheets and Volunteering for School Credit info sheets as needed. || |
|- | |- | ||
− | || | + | || Adoption and Build info sheets as needed. || |
|- | |- | ||
− | || | + | || Info brochures ('''in English and Spanish''') and monthly class schedule brochures (on colored paper) as needed. || |
|- | |- | ||
− | || | + | || Reminder Cards and Equipment Passes as needed. || |
|- | |- | ||
− | | | + | |} |
− | + | <br><br> | |
− | | | + | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% |
− | |- | + | |- |
− | | | + | !| Throughout the Day |
− | + | !| Initials | |
− | | | ||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
|- | |- | ||
− | || | + | || Review phone messages. Record cancellations, forward messages, and return calls. || |
|- | |- | ||
− | || | + | || Check your email for "frontdesk@..." messages. Please respond to the list when you have addressed the issue. || |
|- | |- | ||
− | || | + | || Make the afternoon batch of coffee as needed. || |
|- | |- | ||
− | || | + | || Were there any "no call/no shows" for Hardware ID? If so, please update their attendance type as a no call/no show and cancel any shifts in System Evaluation they may have scheduled. || |
|- | |- | ||
− | || | + | || Check coffee supplies. Send a message to '''''http://todo/supplies''''' when our supplies are low - do not wait until we are out. There is a lag time. || |
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
|- | |- | ||
|} | |} | ||
− | + | <br><br> | |
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | ||
− | |- | + | |- |
− | !| | + | !| End Of Day Tasks |
!| Initials | !| Initials | ||
|- | |- | ||
− | || | + | || Check tomorrow's class schedule; if there is no one signed up, call the instructor and let them know that we are canceling that class. Please '''close''' the empty class slots. || |
− | |||
− | |||
|- | |- | ||
− | || | + | || At '''5:30 pm''', use the telephone pager to announce that volunteers have '''15 minutes''' to come log their hours and schedule their next shifts. || |
|- | |- | ||
− | || | + | || Sharpen the pencils and put pens, pencils, scissors, etc. back where they belong. || |
|- | |- | ||
− | || | + | || Take cups, plates, and food from front desk area to kitchen. || |
|- | |- | ||
− | || | + | || '''Rinse out the coffee pot''', unplug the hot water, and wipe down the coffee area. || |
|- | |- | ||
− | || | + | || Fill the dishwasher || |
|- | |- | ||
− | || | + | || Turn off both computers. || |
|- | |- | ||
|} | |} | ||
+ | :Area Closer: ________________ | ||
[[Category: Front Desk]] | [[Category: Front Desk]] | ||
+ | [[Category: Volunteer Desk]] |
Latest revision as of 12:18, 5 September 2014
This page has been migrated to a document on Free Geek's Google Drive. Information remaining behind may no longer be relevant. MIGRATOR: When you have tagged this page as migrated, (Link to new page immediately below.) |
- Area Opener: _________________ Date: _________________
Start of Day Tasks | Initials |
---|---|
If you're the first one here, make coffee. Refill and turn on the hot water. | |
Turn on and log on to both computers, opening the appropriate tabs needed. | |
Print one copy of the daily staff schedule. Highlight various shifts- BETA & SDA (pink), recycling (green), receiving (yellow), & front desk (orange). |
Reminder Calls | Initials |
---|---|
Make reminder calls for tomorrow's CLASSES. | |
Make reminder calls for tomorrow's HARDWARE ID sessions. | |
Make reminder calls for tomorrow's SYSTEM EVALUATION sessions. |
Things to Print - Check Cabinet First | Initials |
---|---|
Volunteer Applications, Orientation Packets, and Group Volunteering forms as needed. | |
Community Service info sheets and Volunteering for School Credit info sheets as needed. | |
Adoption and Build info sheets as needed. | |
Info brochures (in English and Spanish) and monthly class schedule brochures (on colored paper) as needed. | |
Reminder Cards and Equipment Passes as needed. |
Throughout the Day | Initials |
---|---|
Review phone messages. Record cancellations, forward messages, and return calls. | |
Check your email for "frontdesk@..." messages. Please respond to the list when you have addressed the issue. | |
Make the afternoon batch of coffee as needed. | |
Were there any "no call/no shows" for Hardware ID? If so, please update their attendance type as a no call/no show and cancel any shifts in System Evaluation they may have scheduled. | |
Check coffee supplies. Send a message to http://todo/supplies when our supplies are low - do not wait until we are out. There is a lag time. |
End Of Day Tasks | Initials |
---|---|
Check tomorrow's class schedule; if there is no one signed up, call the instructor and let them know that we are canceling that class. Please close the empty class slots. | |
At 5:30 pm, use the telephone pager to announce that volunteers have 15 minutes to come log their hours and schedule their next shifts. | |
Sharpen the pencils and put pens, pencils, scissors, etc. back where they belong. | |
Take cups, plates, and food from front desk area to kitchen. | |
Rinse out the coffee pot, unplug the hot water, and wipe down the coffee area. | |
Fill the dishwasher | |
Turn off both computers. |
- Area Closer: ________________