Difference between revisions of "Meeting Tips"
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==Committments from Previous Meeting== | ==Committments from Previous Meeting== | ||
− | * Record the status of each item | + | * Facilitator: |
− | ** Did it change owners? | + | * Go through each item and ask for a brief report. |
− | ** Is it finished? | + | ** If committments pertain to regluar agenda items, ask that discussion be put off until that item |
− | ** Is it a carryover? (If so, re-enter in the future committments section) | + | |
+ | * Scribe: | ||
+ | ** Record the status of each item | ||
+ | *** Did it change owners? | ||
+ | *** Is it finished? | ||
+ | *** Is it a carryover? (If so, re-enter in the future committments section) | ||
==Old Business== | ==Old Business== |
Revision as of 14:13, 21 January 2005
To do:
- Incorporate the facilitator's duties
- Incorporate example meeting minutes snippets
A week before the meeting
- Facilitator:
- Make sure you will be able to attend. If not, find someone to facilitate for you.
- Call for agenda items
- Scribe:
- Make sure you will be able to attend. If not, find someone to scribe for you.
Before the meeting
- Facilitator:
- Review the previous meeting's notes
- Review the agenda
- Review other relevant things, like the RT queue, email posts, and the wiki
You are looking for agenda items. Organize them into a final agenda, grouping related items together and plugging into the general template
- Scribe:
- Get a laptop or a paper and pen/pencil for taking notes
The Template
Call the meeting to order
- Facilitator:
- Just make sure there's a scribe taking attendance
- Scribe:
- Record the name of the meeting and the date
- List everyone in attendance (for some meetings, list if they were late). Ask for people's names if you don't know them.
Check in
- Facilitator:
- Ask how everyone's doing
- Scribe:
- This usually requires no notes be taken
Committments from Previous Meeting
- Facilitator:
- Go through each item and ask for a brief report.
- If committments pertain to regluar agenda items, ask that discussion be put off until that item
- Scribe:
- Record the status of each item
- Did it change owners?
- Is it finished?
- Is it a carryover? (If so, re-enter in the future committments section)
- Record the status of each item
Old Business
- Record item names
- Key points from discussion
- Proposals (at least loose wording)
- Decisions -- Mark them as decisions -- Make sure the wording is accurate
New Business
- Same pints at Old Business
Future Committments
- Record the item, its owner, and a deadline
Next Meeting
- Record scribe
- Record facilitator
- Record reporter (i.e. to Council Meeting or Staff Meeting)
- Record next time and place of meeting