Difference between revisions of "Meeting Tips"
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| Line 4: | Line 4: | ||
=A week before the meeting= | =A week before the meeting= | ||
| − | + | ''Facilitator:'' | |
| − | + | * Make sure you will be able to attend. If not, find someone to facilitate for you. | |
| − | + | * Call for agenda items | |
| − | + | ||
| − | + | ''Scribe:'' | |
| + | * Make sure you will be able to attend. If not, find someone to scribe for you. | ||
=Before the meeting= | =Before the meeting= | ||
| − | + | ''Facilitator:'' | |
| − | + | * Review the previous meeting's notes | |
| − | + | * Review the agenda | |
| − | + | * Review other relevant things, like the RT queue, email posts, and the wiki | |
You are looking for agenda items. Organize them into a final agenda, grouping related items together and plugging into the general template | You are looking for agenda items. Organize them into a final agenda, grouping related items together and plugging into the general template | ||
| − | + | ''Scribe:'' | |
| − | + | * Get a laptop or a paper and pen/pencil for taking notes | |
=The Template= | =The Template= | ||
| Line 26: | Line 27: | ||
''Scribe:'' | ''Scribe:'' | ||
| − | + | * Record the name of the meeting and the date | |
| − | + | * List everyone in attendance (for some meetings, list if they were late). Ask for people's names if you don't know them. | |
==Check in== | ==Check in== | ||
''Facilitator:'' | ''Facilitator:'' | ||
| − | + | * Ask how everyone's doing | |
''Scribe:'' | ''Scribe:'' | ||
| − | + | * This usually requires no notes be taken | |
==Committments from Previous Meeting== | ==Committments from Previous Meeting== | ||
Revision as of 14:23, 21 January 2005
To do:
- Incorporate the facilitator's duties
- Incorporate example meeting minutes snippets
A week before the meeting
Facilitator:
- Make sure you will be able to attend. If not, find someone to facilitate for you.
- Call for agenda items
Scribe:
- Make sure you will be able to attend. If not, find someone to scribe for you.
Before the meeting
Facilitator:
- Review the previous meeting's notes
- Review the agenda
- Review other relevant things, like the RT queue, email posts, and the wiki
You are looking for agenda items. Organize them into a final agenda, grouping related items together and plugging into the general template
Scribe:
- Get a laptop or a paper and pen/pencil for taking notes
The Template
Call the meeting to order
Facilitator:
- Just make sure there's a scribe taking attendance
Scribe:
- Record the name of the meeting and the date
- List everyone in attendance (for some meetings, list if they were late). Ask for people's names if you don't know them.
Check in
Facilitator:
- Ask how everyone's doing
Scribe:
- This usually requires no notes be taken
Committments from Previous Meeting
Facilitator:
- Go through each item and ask for a brief report.
- If committments pertain to regluar agenda items, ask that discussion be put off until that item
Scribe:
- Record the status of each item
- Did it change owners?
- Is it finished?
- Is it a carryover? (If so, re-enter in the future committments section)
- Record the status of each item
Reports from Other Meeting
Facilitator:
- Go through each report and ask for a brief report.
- If committments pertain to regluar agenda items, ask that discussion be put off until that item
Scribe:
Old Business
Scribe:
- Record item names
- Key points from discussion
- Proposals (at least loose wording)
- Decisions -- Mark them as decisions -- Make sure the wording is accurate
New Business
Scribe:
- Same points at Old Business
Future Committments
Scribe:
- Record the item, its owner, and a deadline
Next Meeting
Scribe:
- Record next scribe
- Record next facilitator
- Record any reporters (i.e. to Council Meeting or Staff Meeting)
- Record next time and place of meeting