Office Coordinator

Job description last modified October, 2007

Salary/Benefits
Salary is $30,000 per year. 3.6 weeks paid time off per year (combined vacation and sick time, based on an assumed 37 hours work week). Health care, dental, and vision plan. Employer-matching retirement plan
Work Hours
Four and a half to five days per week, Tuesday through Saturday, 10:30am to 7:30pm, some evening or morning meetings, with some flexibility.
To Apply
To apply, e-mail your cover letter and resume to jobs@freegeek.org, detailing your volunteer coordination experience and any other pertinent information. We will be contacting a small group of candidates via e-mail to take a tour of Free Geek prior to being interviewed. This position is open until filled.

Free Geek is a unique work environment. For this reason it is essential that each applicant take a tour of our facility (active volunteers are exempt). Tours are offered Tuesday - Saturday at both 12:00PM and 6:00PM.

Can you wield mystical powers of organization? Do you possess a certain prowess that causes important documents and administrative work to bow down to your every command? Are you amused by a diversity of people and their needs, even though their actions seem only to make the huge pile of paperwork in front of you grow larger?

Responsibilities:

• Work at the front desk part-time
• Coordinate messages: public email, voice mail outgoing message, FAQ, etc. to be sure they're consistent
• Create, document, and maintain timeline for paperwork deadlines
• Organize, maintain, and document a centralized filing system
• Make communications efficient
• Recruit/supervise paid and unpaid Front Desk Interns
• Bookkeeping and staff scheduling support
• Create, coordinate, and document an efficient system for document flow
• Manage copies and documents
• Receive and distribute mail
• Be responsible for administrative correspondence
• Perform reception and reception intern coordination backup
• Attend weekly staff meetings, and other meetings as necessary
• Work occasional shifts coordinating Adoption and Build Program volunteers
• Train and take input from staff as necessary in order to do a quality job
• Participate in collective management structure
• Miscellaneous responsibilities as needed

Required skills:

• Friendly, outgoing personality
• Patient and courteous with the public
• Likes working with people
• Detail oriented
• Good organizational skills
• Good written and verbal communication skills
• Able to extract info from current staff and put into rational, transparent system that everyone can understand
• Empowered and self-motivated organizer
• Multi-tasker
• Legible handwriting
• Basic computer knowledge, use of web browser, email and word processor, database and spreadsheet
• Able to work in an informal, friendly environment with a diverse staff
• Work well under stress in an unusual setting, maintaining a positive attitude even in the face of adversity
• Ability to work and communicate well in a collectively-run organization
• Ability to work in a consensus decision making process related to staff and policy issues
• Not afraid to ask questions, but able to work on projects almost entirely without supervision
• Able to remain flexible as Free Geek grows and changes

Desired skills:

• Payroll and bookkeeping experience
• Previous experience in a collectively-run organization
• Experience coordinating volunteers