Raffle

Goals:

• keep the prizes excellent & few
• support local businesses
• < 10 fabulously desireable items
• $1 per ticket (bargain on larger amounts)
• sell tickets in store & at front desk 2 weeks prior
• find cute kids to sell tickets at GEEK FAIR
  • Sydney?
  • Grace?
  • other volunteers?

To Do:

• gather items
• purchase or create raffle tickets
  • full name
  • phone number or email
• create photo flyer of prizes

Raffle Ideas:

• generous gift certificates
  • Powell's
  • Whiz to Coho
• overnight trip
  • Breitenbush
• Rob's Kombucha kit
• fancy bottle of wine

Items pending:

• FG sweet laptop
• FG sweet desktop (gamer desktop?)

Folks to ask:

• Bike Gallery - tune-up? or ??
• other bike shops
• People's Co-op
• OHS (talk to JF about adoption booth)
• Local restaurants
  • Dave's buddy?
• Local pet stores
  • Meat
  • Pets on Broadway
• Trader Joe's
• IKEA
• Next Adventure
• Bishop's

Methods:

• visit websites first to gather info
• Ali prepping letterhead letter with info for donors
• call & explain goal & discover contact person
• explain FG & get a great item from donor!

Careful!:

• ask Michael & Kevin who they are talking to so no repeats

Help:

• Julie the intern?
• ask volunteers
• Erik?

Debriefing:

• Raffle Donors were:
  • Mirador (queen bedspread)
  • Zipcar (3 memberships w/$100 to spend)
  • Nutcase (1 helmet certificate)
  • FG Desktop (gamer-type)
  • FG Mac G4
  • FG Laptop
• Flyer
  • intern missed 2 meetings with MK & left MK hanging with a corrupt file, which delayed publicity
  • do not allow intern to make flyer in a program we do not support
  • need intern to honor request to let us see final before being unreachable
  • design it ourselves next time, or get intern who is OpenSource capable
• made $200 in presales in 1 week based on goal of "not losing money like the silent auction did"
  • additional amount day of was unknown but several tickets were sold
  • still some folks felt this did not make enough $$ (need elaboration, not sure how measured)
• folks felt we should start ticket sales earlier
  • pros = more money, more time
  • cons = starting too early can cost us in other ways (ex. decreases attracting folks with raffle day of fair)
• Sophia/Jacob following up with floppy thank you's to donors
• 9/4/08 - still have a desktop & 2 zip car certificates to be picked up
  • find a better way to get these distributed in a timely manner to winners
  • set a deadline for picking up prizes
  • mail gift certificates and small items
• Other thoughts
  • start gathering prizes much earlier