Difference between revisions of "Talk:Office Coordinator"

@@ Line 1: / Line 1: @@
-''Free Geek is a unique work environment.  For this reason it is essential that each applicant take a tour of our facility (active volunteers are exempt).  Tours are offered Tuesday - Saturday at both 12:00PM and 5PM.  Please let the Front Desk staff know for which position you are applying.''
-Can you wield mystical powers of organization?  Do you possess a certain prowess that causes important documents and administrative work to bow down to your every command?  Are you amused by a diversity of people and their needs, even though their actions seem only to make the huge pile of paperwork in front of you grow larger?
-As a Collective level staff member, the Office Coordinator is responsible for integrating the Front Desk and back end administrative duties into the whole of Free Geek and for participating in a collective management structure.  Specifically, the Office Coordinator is responsible for overseeing one of the public faces of Free Geek, the Front Desk area, and for coordinating the ever-growing and fluctuating pool of Front Desk volunteers.  In addition, the Office Coordinator is responsible for maintaining administrative correspondence, such as insurance, payroll, taxes, employee files, etc.
-'''Responsibilities''':
-''Oversee the Front Desk (including volunteer interns), taking on more of a coordinator role rather than a hands-on role.''
-* Recruit/supervise/coordinate volunteer Front Desk Interns
-* Train incoming NPA's (non-profit apprentices)
-* Coordinate message regarding changes in normal operations, e.g. voice mail outgoing message, appropriate signage, email correspondence to volunteers, etc.
-* Work at the Front Desk, including
-:* Greet visitors, prioritizing lobby visitors appropriately
-:* Answer a multi-line phone, check & relay messages to appropriate places
-:* Accept & process monetary donations
-:* Perform data entry
-:* Process till at the end of the day
-:* Schedule volunteer shifts accurately
-:* Make reminder calls to volunteers for upcoming classes
-:* Print volunteer handouts daily
-:* Maintain a steady stream of available coffee for volunteer
-''Ensure that administrative correspondence is timely, transparent, and well-documented (including insurance, taxes, payroll, etc.)''
-* Work with other staff to complete necessary administrative correspondence, including insurance, taxes, payroll, etc.
-* Create, document, and maintain timeline for paperwork deadlines
-* Organize, maintain, and document a centralized filing system and efficient system for document flow
-* Receive and distribute mail
-''Participate in collective management structure and abide by [[Collective Level Expectations]]''
-* Miscellaneous responsibilities as needed, may include working shifts coordinating Adoption and Build Program volunteers and/or bookkeeping and staff scheduling support
-'''Required skills''':
-* Experience in volunteer coordination/management
-* Friendly, outgoing personality
-* Patient and courteous with the public
-* Likes working with people
-* Detail oriented
-* Good organizational skills
-* Good written and verbal communication skills
-* Able to extract info from current staff and put into rational, transparent system that everyone can understand
-* Empowered and self-motivated organizer
-* Multi-tasker
-* Legible handwriting
-* Extremely comfortable using computers, possesses the ability/willingness to learn how to use Free Geek communication tools, including wiki, RT, database, etc.
-* Able to work in an informal, friendly environment with a diverse staff
-* Work well under stress in an unusual setting, maintaining a positive attitude even in the face of adversity
-* Ability to work and communicate well in a collectively-run organization
-* Ability to work in a consensus decision making process related to staff and policy issues
-* Not afraid to ask questions, but able to work on projects almost entirely without supervision
-* Able to remain flexible as Free Geek grows and changes
-'''Desired skills''':
-* Payroll and bookkeeping experience
-* Previous experience in a collectively-run organization
-* Fluency in other language(s)
-Criteria
-* friendly but detailed about paperwork/organizing
-* knows how to appropriately engage volunteers
-* good boundary setter
-* can handle helping to define the scope of this job, flexible
-* timely (does shit quickly and transparently)

Difference between revisions of "Talk:Office Coordinator"

Latest revision as of 11:46, 12 January 2010

Navigation menu

Search