Difference between revisions of "Volunteer BBQ Checklist July 2011"
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Elizabethwt (talk | contribs) (Page for planning July 2011 BBQ) |
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|| Chairs ||50 |||||| how many do we have? Where are they? (Ask Darryl)|| | || Chairs ||50 |||||| how many do we have? Where are they? (Ask Darryl)|| | ||
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|| Clearly marked recycling bins and compost bins |||| || || | || Clearly marked recycling bins and compost bins |||| || || | ||
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|| OLCC license for beer and keg|| || || || (Ask Richard or Darryl)|||| | || OLCC license for beer and keg|| || || || (Ask Richard or Darryl)|||| | ||
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| − | || Serving trays|| || || || || | + | || Serving trays|| || || || || |
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|| Serving spoons and folks |||||| || | || Serving spoons and folks |||||| || | ||
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|| Tongs and spatulas to grill with |||| || || || | || Tongs and spatulas to grill with |||| || || || | ||
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| − | || Charcoal |||| || || || | + | || Charcoal |||| || || || |
|- Tasks | |- Tasks | ||
|| Serving bowls |||| || || || | || Serving bowls |||| || || || | ||
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|| Napkins|||| || || || | || Napkins|||| || || || | ||
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||Forks |||| || || || | ||Forks |||| || || || | ||
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| − | ||Cutting knives for brownies |||| || || || | + | ||Cutting knives for brownies |||| || || || |
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||Knives for condiments |||| || || || | ||Knives for condiments |||| || || || | ||
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|- Tasks | |- Tasks | ||
|| Burgers (veggie)|| || || || || | || Burgers (veggie)|| || || || || | ||
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| − | || Hot Dogs (meat)|| || || || |||| | + | || Hot Dogs (meat)|| || || || |||| |
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|| Hot Dogs|| (vegan || || || || | || Hot Dogs|| (vegan || || || || | ||
Revision as of 15:54, 2 June 2011
Volunteer BBQ!!!!
- Date: July 9th
- Time: 3pm-8pm
- Location: Market Studios Parking lot
Schedule (tentative)
Time could possibly be pushed back to 4pm
- 3-4: Food
- 4-4:30pm: Trivia
- 4:30pm-5pm: Awards and Raffle (for super box)
- 5:00-5:15pm: Art Contest
- 5:15-6:30pm Desert – Keeping it legal brownie contest
- 6:30pm-8pm: Band!
To Do:
- Check in with staff on what they think about presenting big awards to volunteers-Sarah
- Check in with Market Studios-Sarah
- Create Trivia game-Jahsie
- Designate Trivia MC-?
- Find out which area of Free Geek will be open and who can help-Sarah
- Check with Blaine about Chess contest and set up-Liliana
- Do we need portable toilets? (ordered 2 PP from Americansan, they'll get delivered around 2 pm on Saturday, should sit next to steel bin, doors facing away from party)-Sarah
- Design Poster for BBQ to post all over (make sure this includes schedule of events)-Eliz
- Talk to volunteer about building superbox and cool A/V stuff-Eliz
- Invite Board members to BBQ!-Sarah
- Confirm a band and work closely with them on what they need-Eliz
- Schedule folks to help in different areas-Sarah
Run Sheet For BBQ
| Time | Task | Who | Where | Items Needed | |||
|---|---|---|---|---|---|---|---|
| 1:00pm-3:00pm | Food Prep | ||||||
| 1:00pm-5:00pm | BBQr's | BBQ | |||||
| Set up | Sign up sheet | Parking Lot | tent, tables, chairs, food tables, art tables, etc! | ||||
| 1:00pm-5:00pm | Block Parking Lot | ||||||
| 2:30pm | Chess station set-up | In the shade | 5 chess boards | ||||
| 3:00-6:00pm | Serving Food | ||||||
| 3:00-8:00pm | Bartenders | Keg, keg cups | |||||
| 3:00-8:00pm | Secret Service | Numchucks | |||||
| 3:00-5:00pm | Greeters: handing out name tags and raffle tickets | 2 | Raffle tickets, name tags, pens | ||||
| 2:00pm-6:00pm | Floaters | 2 | |||||
| 4:00pm-4:30pm | Trivia Contest | MC | Trivia questions, answer sheets | ||||
| 4:30pm-5:00pm | Awards and Raffle | Presenter | Prizes | ||||
| 5:00pm-5:30pm | "Keep It Legal" Brownie Contest | Board member, staff member and volunteer | |||||
| 6:30pm-8:00pm | Music | A Band | |||||
| 6:30pm-9:00pm | Stage Crewing | ||||||
| 8:00pm-9:30pm | Clean Up |
||
Items We Will Need
| Item | Quantity | Source | Who | Notes | ||
|---|---|---|---|---|---|---|
| Infrastructure | ||||||
| Tent | How many do we have? How big is it? Who knows how to set it up? Where is it? | |||||
| Tables | 8 | |||||
| Chairs | 50 | how many do we have? Where are they? (Ask Darryl) | ||||
| Clearly marked recycling bins and compost bins | ||||||
| Food-Related Items | ||||||
| BBQ | 2 | How many do we have? Where are they? (Ask Darryl or Santiago) | ||||
| Jugs for water | how many do we have? Where are they? (Possibly look in tree house) | |||||
| OLCC license for beer and keg | (Ask Richard or Darryl) | |||||
| Serving trays | ||||||
| Serving spoons and folks | ||||||
| Tongs and spatulas to grill with | ||||||
| Charcoal | ||||||
| Serving bowls | ||||||
| Plates | ||||||
| Napkins | ||||||
| Forks | ||||||
| Cutting knives for brownies | ||||||
| Knives for condiments | ||||||
| Ice and coolers | ||||||
| Food | ||||||
| Burgers (meat) | ||||||
| Burgers (veggie) | ||||||
| Hot Dogs (meat) | ||||||
| Hot Dogs | (vegan | |||||
| Burger Buns | ||||||
| Hot Dog Buns | ||||||
| Chips | ||||||
| Onions | ||||||
| Pickles | ||||||
| Tomatoes | ||||||
| Lettuce | ||||||
| Cutting knives for brownies | ||||||
| Condiments | ||||||
| Keg and keg tap | ||||||
| Water | ||||||
| Soda | ||||||
| Salads | ||||||
| Watermelon | ||||||
| Sides | staff bring sides? | |||||
| Brownies | Contestants will bring | |||||
| Prizes For Raffle | ||||||
| Superbox | 1 | Build Volunteers | Eliz. | |||
| Game Systems | 2 | Thrift Store (Mike Millar) | Eliz. | |||
| LCD Monitors | 1 | Production | Eliz | |||
| Gift Certificates to other places | 8 | ? | Eliz. | |||
| Free Geek T-Shirts | 3 | via Volunteers who are building itThrift Store | Eliz. | |||
| Cool AV Stuff | 2? | Dirk | Eliz. |
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