Difference between revisions of "Staff Scheduling"
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** This will require splitting some shifts, and some trades. | ** This will require splitting some shifts, and some trades. | ||
* Run the '''problems''' report again. Make sure everything is fixed. | * Run the '''problems''' report again. Make sure everything is fixed. | ||
− | * Double- | + | * Double-check for sanity by area (see above list). |
* '''Print an error-free version of the problems report for posterity''' | * '''Print an error-free version of the problems report for posterity''' | ||
* '''Print a hard copy of the actual new schedule for posterity''' | * '''Print a hard copy of the actual new schedule for posterity''' |
Revision as of 17:41, 4 January 2012
Checklist for staff scheduling:
Schedule is due on Wednesdays at 6pm. If it will come out after that, make sure that an email is sent to paidworkers@
- Figure out the beginning and end of the new week. Weeks begin on Mondays and end on the following Sundays. Write these dates down here::
- Start Date: ________________________.
- End Date: ________________________.
- Make sure all meetings from the Perpetual Meeting Calendar are added for the upcoming week. (Try to do this monthly.)
- Review all tickets in schedule RT queue:
- Make sure all ongoing changes have been addressed (wherever possible).
- Make sure all vacation tickets in RT have been approved or denied, and add approved ones to the vacation list in the scheduling software.
- Make sure all meeting tickets in RT have been added to the meeting list in the scheduling software.
- Generate a tentative schedule for the new week.
- Review the tentative schedule and run the problems report.
- Are any problems of an ongoing nature? (Fix them on the ongoing schedule and re-generate.)
- Check for sanity by area.
- Review Recycling schedule. Two people from 10-10:30. Two people from 1:30-2:30.
- Review Front Desk schedule. Two people at all times.
- Review Thrift Store schedule. Two people at all times.
- Review Receiving schedule. Two people at until at least 2 pm.
- Are any of these problems of an ongoing nature? (Fix them on the ongoing schedule and re-generate.)
- When everything of an ongoing nature has been fixed on the ongoing schedule, general the actual schedule.
- Delete certain non-floor shifts that have no workers (mostly admin shifts) from the new schedule -- these are shifts that are not worth filling when someone is away.
- Fill remaining empty shifts with available staff people first, before calling for substitutes.
- This will require splitting some shifts, and some trades.
- Run the problems report again. Make sure everything is fixed.
- Double-check for sanity by area (see above list).
- Print an error-free version of the problems report for posterity
- Print a hard copy of the actual new schedule for posterity