Vendor paperwork

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Paperwork we need from recycling vendors.

Bill of Lading

This is a piece of paper issued when material is picked up from Free Geek and hauled away. It needs to state clearly:

• a unique identifier
• the date
• the name of the company receiving the material
• estimated type and quantity of material received

Invoice

If we will owe money based on the material hauled away, we need an invoice. It needs to state clearly:

• a unique identifier
• the date
• the name of the company that received the material
• a reference to the bill of lading
• for each item:
  • type of material
  • number of pieces or weight
  • price per piece or per unit of weight
  • amount owed
• a total amount owed for this invoice

Settlement Sheet

If we are owed money based on the material hauled away, we need an settlement sheet. It needs to state clearly:

• a unique identifier
• the date
• the name of the company that received the material
• a reference to the bill of lading
• for each item:
  • type of material
  • number of pieces or weight
  • price per piece or per unit of weight
  • amount owed
• a total amount we will receive for this settlement sheet

Statement

A statement covers a period of time. We need to be able to get a statement that contains the following information:

• The date range covered
• The amount owed or owed to us at the beginning of the statement date range.
• An itemized list of transactions that occurred during that date range. Each item showing:
  • an payment, invoice or settlement sheet identifier
  • the amount owed or owed to us for that invoice or settlement sheet, or the amount paid for a payment
• The amount owed or owed to us at the end of the statement date range.