Meeting Template

The Agenda

• Call the meeting to order
  • Are the scribe and facilitator there?
  • Note attendance

• Check in
  • How's everyone doing?

• Committments from Previous Meeting
  • (From previous meeting's minutes)
  • Task owners report on status

• Reports from Other Meeting
  • Reporters should report on what happened

• Old Business (from previous meeting's minutes)
  • Item 1 -- Presenter
  • Item 2 -- Presenter
  • Etc.

• New Business (from answers to call for agenda items)
  • Item 1 -- Presenter
  • Item 2 -- Presenter
  • Etc.

• Next Meeting
  • Facilitator
  • Scribe
  • Reporters to other meetings?
  • Date and time
  • Place
  • Unfinished business for the next meeting?

Steps for Running the Meeting

Things that come up during the course of the meeting, to keep in mind.

• Proposals and decision process:
  • Ask: Are there any clarifying questions?
  • Ask: Do we seem to have agreement?
  • Ask: Are there any remaining concerns?
  • Ask: Anyone blocking this?
  • Are we sending this to a committee? (Or other group for further action?)
  • If it's a go-ahead note what steps we need for implementation (and who is going to do them).

• Future Committments: Have the scribe record:
  • Carryovers from above
  • Committments made during this meeting

• Before moving on to the next topic:
  • It is often useful to have the scribe read back the decision or summarize the sense of the discussion so far.
  • This confirms that we all agree about what was decided or at least where the conversation is at this point, and it prevents us from needing to rehash things the next time the subject comes up.