Difference between revisions of "Office Coordinator"
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* Make communications efficient | * Make communications efficient | ||
* Recruit/supervise paid and unpaid Front Desk Interns | * Recruit/supervise paid and unpaid Front Desk Interns | ||
− | * Bookkeeping support | + | * Bookkeeping and staff scheduling support |
* Coordinate an efficient system for document flow | * Coordinate an efficient system for document flow | ||
* Manage copies and documents | * Manage copies and documents | ||
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*Attend weekly staff meetings, and other meetings as necessary | *Attend weekly staff meetings, and other meetings as necessary | ||
*Work occasional shifts coordinating Adoption and Build Program volunteers | *Work occasional shifts coordinating Adoption and Build Program volunteers | ||
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*Train and take input from staff as necessary in order to do a quality job | *Train and take input from staff as necessary in order to do a quality job | ||
*Miscellaneous responsiblilities as needed | *Miscellaneous responsiblilities as needed |
Revision as of 10:39, 15 September 2006
Job description created September, 2004
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Responsibilities:
- Work at the front desk
- Coordinate messages: public email, vm, FAQ, etc. to be sure it's consistent
- Make timeline for paperwork deadlines
- Organize and maintain a centralized filing system
- Make communications efficient
- Recruit/supervise paid and unpaid Front Desk Interns
- Bookkeeping and staff scheduling support
- Coordinate an efficient system for document flow
- Manage copies and documents
- Receive and distribute mail
- Be responsible for administative correspondence
- Receive and respond to incoming mail
- Perform reception and reception intern coordination backup
- Attend weekly staff meetings, and other meetings as necessary
- Work occasional shifts coordinating Adoption and Build Program volunteers
- Train and take input from staff as necessary in order to do a quality job
- Miscellaneous responsiblilities as needed
Required skills:
- Friendly, outgoing personality
- Likes working with people
- Detail oriented
- Good organizational skills
- Good written and verbal communication skills
- Able to extract info from current staff and put into rational, transparent system that everyone can understand
- Empowered and self-motivated organizer
- Multi-tasker
- Legible handwriting
- Able to work in an informal, friendly environment with a diverse staff
- Work well under stress in an unusual setting, maintaining a positive attitude even in the face of adversity
- Ability to work and communicate well in a collectively-run organization
- Not afraid to ask questions, but able to work on projects almost entirely without supervision
- Able to remain flexible as Free Geek grows and changes
Desired skills:
- Payroll and bookkeeping experience
- Previous experience in a collectively-run organization
- Experience coordinating volunteers
Since this position is new to Free Geek, the candidate hired for this position will be required to develop it, taking into account the needs of the organization.