Difference between revisions of "Office Coordinator"
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'''Responsibilities''': | '''Responsibilities''': | ||
* Work at the front desk | * Work at the front desk | ||
| − | * Coordinate messages: public email, vm, FAQ, etc. to be sure | + | * Coordinate messages: public email, vm, FAQ, etc. to be sure they're consistent |
* Make timeline for paperwork deadlines | * Make timeline for paperwork deadlines | ||
* Organize and maintain a centralized filing system | * Organize and maintain a centralized filing system | ||
| Line 10: | Line 10: | ||
* Recruit/supervise paid and unpaid Front Desk Interns | * Recruit/supervise paid and unpaid Front Desk Interns | ||
* Bookkeeping and staff scheduling support | * Bookkeeping and staff scheduling support | ||
| − | * | + | * Create and coordinate an efficient system for document flow |
* Manage copies and documents | * Manage copies and documents | ||
* Receive and distribute mail | * Receive and distribute mail | ||
| − | *Be responsible for administative correspondence | + | * Be responsible for administative correspondence |
| − | *Receive and respond to incoming mail | + | * Receive and respond to incoming mail |
| − | *Perform reception and reception intern coordination backup | + | * Perform reception and reception intern coordination backup |
| − | *Attend weekly staff meetings, and other meetings as necessary | + | * Attend weekly staff meetings, and other meetings as necessary |
| − | *Work occasional shifts coordinating Adoption and Build Program volunteers | + | * Work occasional shifts coordinating Adoption and Build Program volunteers |
| − | *Train and take input from staff as necessary in order to do a quality job | + | * Train and take input from staff as necessary in order to do a quality job |
| − | *Miscellaneous responsiblilities as needed | + | * Miscellaneous responsiblilities as needed |
'''Required skills''': | '''Required skills''': | ||
| − | *Friendly, outgoing personality | + | * Friendly, outgoing personality |
| − | *Likes working with people | + | * Likes working with people |
| − | *Detail oriented | + | * Detail oriented |
| − | *Good organizational skills | + | * Good organizational skills |
| − | *Good written and verbal communication skills | + | * Good written and verbal communication skills |
* Able to extract info from current staff and put into rational, transparent system that everyone can understand | * Able to extract info from current staff and put into rational, transparent system that everyone can understand | ||
| − | *Empowered and self-motivated organizer | + | * Empowered and self-motivated organizer |
| − | *Multi-tasker | + | * Multi-tasker |
| − | *Legible handwriting | + | * Legible handwriting |
| − | *Able to work in an informal, friendly environment with a diverse staff | + | * Able to work in an informal, friendly environment with a diverse staff |
| − | *Work well under stress in an unusual setting, maintaining a positive attitude even in the face of adversity | + | * Work well under stress in an unusual setting, maintaining a positive attitude even in the face of adversity |
| − | *Ability to work and communicate well in a collectively-run organization | + | * Ability to work and communicate well in a collectively-run organization |
| − | *Not afraid to ask questions, but able to work on projects almost entirely without supervision | + | * Not afraid to ask questions, but able to work on projects almost entirely without supervision |
| − | *Able to remain flexible as Free Geek grows and changes | + | * Able to remain flexible as Free Geek grows and changes |
'''Desired skills''': | '''Desired skills''': | ||
| − | *Payroll and bookkeeping experience | + | * Payroll and bookkeeping experience |
| − | *Previous experience in a collectively-run organization | + | * Previous experience in a collectively-run organization |
| − | *Experience coordinating volunteers | + | * Experience coordinating volunteers |
Revision as of 10:42, 15 September 2006
Job description created September, 2004
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| Work Hours | |
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| To Apply | |
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Responsibilities:
- Work at the front desk
- Coordinate messages: public email, vm, FAQ, etc. to be sure they're consistent
- Make timeline for paperwork deadlines
- Organize and maintain a centralized filing system
- Make communications efficient
- Recruit/supervise paid and unpaid Front Desk Interns
- Bookkeeping and staff scheduling support
- Create and coordinate an efficient system for document flow
- Manage copies and documents
- Receive and distribute mail
- Be responsible for administative correspondence
- Receive and respond to incoming mail
- Perform reception and reception intern coordination backup
- Attend weekly staff meetings, and other meetings as necessary
- Work occasional shifts coordinating Adoption and Build Program volunteers
- Train and take input from staff as necessary in order to do a quality job
- Miscellaneous responsiblilities as needed
Required skills:
- Friendly, outgoing personality
- Likes working with people
- Detail oriented
- Good organizational skills
- Good written and verbal communication skills
- Able to extract info from current staff and put into rational, transparent system that everyone can understand
- Empowered and self-motivated organizer
- Multi-tasker
- Legible handwriting
- Able to work in an informal, friendly environment with a diverse staff
- Work well under stress in an unusual setting, maintaining a positive attitude even in the face of adversity
- Ability to work and communicate well in a collectively-run organization
- Not afraid to ask questions, but able to work on projects almost entirely without supervision
- Able to remain flexible as Free Geek grows and changes
Desired skills:
- Payroll and bookkeeping experience
- Previous experience in a collectively-run organization
- Experience coordinating volunteers
Since this position is new to Free Geek, the candidate hired for this position will be required to develop it, taking into account the needs of the organization.