Difference between revisions of "Meeting Tips"
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* Incorporate the facilitator's duties | * Incorporate the facilitator's duties | ||
* Incorporate example meeting minutes snippets | * Incorporate example meeting minutes snippets | ||
| + | |||
| + | =A week before the meeting= | ||
| + | * Facilitator: | ||
| + | ** Make sure you will be able to attend. If not, find someone to facilitate for you. | ||
| + | ** Call for agenda items | ||
| + | * Scribe: | ||
| + | ** Make sure you will be able to attend. If not, find someone to scribe for you. | ||
| + | |||
| + | =Before the meeting= | ||
| + | * Facilitator: | ||
| + | ** Review the previous meeting's notes | ||
| + | ** Review the agenda | ||
| + | ** Review other relevant things, like the RT queue, email posts, and the wiki | ||
| + | You are looking for agenda items. Organize them into a final agenda, grouping related items together and plugging into the general template | ||
| + | |||
| + | * Scribe: | ||
| + | ** Get a laptop or a paper and pen/pencil for taking notes | ||
=Call the meeting to order= | =Call the meeting to order= | ||
| + | * Facilitator: | ||
| + | ** Just make sure there's a scribe taking attendance | ||
| + | |||
* Scribe: | * Scribe: | ||
** Record the name of the meeting and the date | ** Record the name of the meeting and the date | ||
** List everyone in attendance (for some meetings, list if they were late). Ask for people's names if you don't know them. | ** List everyone in attendance (for some meetings, list if they were late). Ask for people's names if you don't know them. | ||
| − | |||
| − | |||
| − | |||
=Check in= | =Check in= | ||
Revision as of 14:08, 21 January 2005
To do:
- Incorporate the facilitator's duties
- Incorporate example meeting minutes snippets
A week before the meeting
- Facilitator:
- Make sure you will be able to attend. If not, find someone to facilitate for you.
- Call for agenda items
- Scribe:
- Make sure you will be able to attend. If not, find someone to scribe for you.
Before the meeting
- Facilitator:
- Review the previous meeting's notes
- Review the agenda
- Review other relevant things, like the RT queue, email posts, and the wiki
You are looking for agenda items. Organize them into a final agenda, grouping related items together and plugging into the general template
- Scribe:
- Get a laptop or a paper and pen/pencil for taking notes
Call the meeting to order
- Facilitator:
- Just make sure there's a scribe taking attendance
- Scribe:
- Record the name of the meeting and the date
- List everyone in attendance (for some meetings, list if they were late). Ask for people's names if you don't know them.
Check in
- Facilitator:
- Ask how everyone's doing
- Scribe:
- This usually requires no notes be taken
Committments from Previous Meeting
- Record the status of each item
- Did it change owners?
- Is it finished?
- Is it a carryover? (If so, re-enter in the future committments section)
Old Business
- Record item names
- Key points from discussion
- Proposals (at least loose wording)
- Decisions -- Mark them as decisions -- Make sure the wording is accurate
New Business
- Same pints at Old Business
Future Committments
- Record the item, its owner, and a deadline
Next Meeting
- Record scribe
- Record facilitator
- Record reporter (i.e. to Council Meeting or Staff Meeting)
- Record next time and place of meeting